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Ted
 
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Default Preserve Formatting of TOC

Would someone tell me how & possibly why I cannot get Word 2003 to preserve
the Format of a Table of Contents? I have it configured with spacing, Font
sizes, tab leaders & all. However when you create a New Document it gets
lost.
thx,
Ted
  #2   Report Post  
Stefan Blom
 
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Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select
the "Add to template" check box for each modified style.

--
Stefan Blom


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003 to

preserve
the Format of a Table of Contents? I have it configured with

spacing, Font
sizes, tab leaders & all. However when you create a New Document it

gets
lost.
thx,
Ted





  #3   Report Post  
Jay Freedman
 
Posts: n/a
Default

Hi Ted,

To understand the "why", you have to know that the entire table of contents
is just one field. (Right-click in it and select Toggle Field Codes to see
that this is true, then repeat to get back the usual display.) As soon as
you update the field, any direct formatting you've applied to the TOC is
thrown away. The only permanent formatting comes from the styles TOC1, etc.
that Word automatically applies based on the levels of the headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003 to
preserve the Format of a Table of Contents? I have it configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted



  #4   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
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Moreover, as Stefan has pointed out, changes to the styles affect only the
current document unless you check the "Add to template" box in the Modify
Style dialog. When modifications are saved to the template, they will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire table of

contents
is just one field. (Right-click in it and select Toggle Field Codes to see
that this is true, then repeat to get back the usual display.) As soon as
you update the field, any direct formatting you've applied to the TOC is
thrown away. The only permanent formatting comes from the styles TOC1,

etc.
that Word automatically applies based on the levels of the headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003 to
preserve the Format of a Table of Contents? I have it configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted




  #5   Report Post  
Stefan Blom
 
Posts: n/a
Default

Another aspect is that you have to choose the "From template" format
when you create a table of contents via the Index and Tables dialog
box. Otherwise, the TOC styles of the document will be changed by Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles affect

only the
current document unless you check the "Add to template" box in the

Modify
Style dialog. When modifications are saved to the template, they

will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire table of

contents
is just one field. (Right-click in it and select Toggle Field

Codes to see
that this is true, then repeat to get back the usual display.) As

soon as
you update the field, any direct formatting you've applied to the

TOC is
thrown away. The only permanent formatting comes from the styles

TOC1,
etc.
that Word automatically applies based on the levels of the

headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you

can do
this via the Index and Tables dialog box. Make sure that you

select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003

to
preserve the Format of a Table of Contents? I have it

configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted










  #6   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

Either this was never true or it is no longer true. I heard it from John
McGhie and took it as gospel, but the Microsoft User Assistance people who
wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just
an old wives' tale or someone's misinterpretation of a bad experience? I
don't know, as I haven't tested it--just stick with "From template."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Another aspect is that you have to choose the "From template" format
when you create a table of contents via the Index and Tables dialog
box. Otherwise, the TOC styles of the document will be changed by Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles affect

only the
current document unless you check the "Add to template" box in the

Modify
Style dialog. When modifications are saved to the template, they

will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire table of

contents
is just one field. (Right-click in it and select Toggle Field

Codes to see
that this is true, then repeat to get back the usual display.) As

soon as
you update the field, any direct formatting you've applied to the

TOC is
thrown away. The only permanent formatting comes from the styles

TOC1,
etc.
that Word automatically applies based on the levels of the

headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you

can do
this via the Index and Tables dialog box. Make sure that you

select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003

to
preserve the Format of a Table of Contents? I have it

configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted








  #7   Report Post  
Ted
 
Posts: n/a
Default

Thanks! all I will apply what I've learned to the normal.dot for all my TOC's

"Ted" wrote:

Would someone tell me how & possibly why I cannot get Word 2003 to preserve
the Format of a Table of Contents? I have it configured with spacing, Font
sizes, tab leaders & all. However when you create a New Document it gets
lost.
thx,
Ted

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