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#1
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mail merge - not showing all data
Hi anyone
Trying to do a labels mail merge in 'new' MS Word '03, using XL as my data source, but it's only recognising the first 16 items and totally ignoring the next 18...and this is only a trial run for 550! (That is, only showing 16 items in the "Edit recipients list".) I've been into the online help and it says that if it's not in the Edit recipients list, it aint in the data source. Well, that's 100% incorrect, because I know the data is there, within the print area, no funny characters (':," etc) before names. I've shut down, rebooted, used another pc (MS '03 as well unfortunately) with the same results... Can anyone shed any light on how to tell the program to look for the remaining items? I've tried the "find" and that can't find the missing items either.... Oh, to have straight forward MS 2000 or '98!  Appreciate any pointers! Thanks! |
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#2
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mail merge - not showing all data
You have failed to actually execute the merge and instead, you are only
previewing the results. See the article "Mail Merge to Labels with Word XP" on fellow MVP Graham Mayor's website at http://www.gmayor.com/mail_merge_lab...th_word_xp.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mech73" wrote in message ... Hi anyone Trying to do a labels mail merge in 'new' MS Word '03, using XL as my data source, but it's only recognising the first 16 items and totally ignoring the next 18...and this is only a trial run for 550! (That is, only showing 16 items in the "Edit recipients list".) I've been into the online help and it says that if it's not in the Edit recipients list, it aint in the data source. Well, that's 100% incorrect, because I know the data is there, within the print area, no funny characters (':," etc) before names. I've shut down, rebooted, used another pc (MS '03 as well unfortunately) with the same results... Can anyone shed any light on how to tell the program to look for the remaining items? I've tried the "find" and that can't find the missing items either.... Oh, to have straight forward MS 2000 or '98! Appreciate any pointers! Thanks! |
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#3
Posted to microsoft.public.word.mailmerge.fields
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mail merge - not showing all data
The main thing that will prevent Word from seeing past the first 16 records
in an Excel worksheet is if there is an empty row in your worksheet at row 17 (e.g. because it has been "closed up" so you can't see it). "within the print area" Why does the fact that anything is in the Print area (Excel's?) tell you anything? (I'm just wondering whether you might have got the wrong idea about something). Peter Jamieson "Mech73" wrote in message ... Hi anyone Trying to do a labels mail merge in 'new' MS Word '03, using XL as my data source, but it's only recognising the first 16 items and totally ignoring the next 18...and this is only a trial run for 550! (That is, only showing 16 items in the "Edit recipients list".) I've been into the online help and it says that if it's not in the Edit recipients list, it aint in the data source. Well, that's 100% incorrect, because I know the data is there, within the print area, no funny characters (':," etc) before names. I've shut down, rebooted, used another pc (MS '03 as well unfortunately) with the same results... Can anyone shed any light on how to tell the program to look for the remaining items? I've tried the "find" and that can't find the missing items either.... Oh, to have straight forward MS 2000 or '98! Appreciate any pointers! Thanks! |
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#4
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mail merge - not showing all data
Many thanks Doug!
This helped 100% - the steps to force it to XL sheets via DDE from the g.mayor's link has worked a treat! All my data appearing now! One very happy person! Thanks!! Mech73 "Doug Robbins - Word MVP" wrote: You have failed to actually execute the merge and instead, you are only previewing the results. See the article "Mail Merge to Labels with Word XP" on fellow MVP Graham Mayor's website at http://www.gmayor.com/mail_merge_lab...th_word_xp.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Mech73" wrote in message ... Hi anyone Trying to do a labels mail merge in 'new' MS Word '03, using XL as my data source, but it's only recognising the first 16 items and totally ignoring the next 18...and this is only a trial run for 550! (That is, only showing 16 items in the "Edit recipients list".) I've been into the online help and it says that if it's not in the Edit recipients list, it aint in the data source. Well, that's 100% incorrect, because I know the data is there, within the print area, no funny characters (':," etc) before names. I've shut down, rebooted, used another pc (MS '03 as well unfortunately) with the same results... Can anyone shed any light on how to tell the program to look for the remaining items? I've tried the "find" and that can't find the missing items either.... Oh, to have straight forward MS 2000 or '98! Appreciate any pointers! Thanks! |
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