Reply
 
Thread Tools Display Modes
  #1   Report Post  
Sherry
 
Posts: n/a
Default Numbers reformatting during mail merge

I am doing a mail merge from an Excel document. The
field in the document is an hourly salary amount, so it
is formatted as a number with 2 decimals. When I set up
the merge to Word, however, it shows the field as having
15 decimals. I cannot change the format once it is in
Word. I have tried using several different formats while
it is still in Excel, before the merge, including a
custom format, but no matter how it shows formatted in
Excel, when it is merged into Word the 15 decimal places
appear. Any ideas?

Thanks,
Sherry
Rome, Georgia
  #2   Report Post  
Charles Kenyon
 
Posts: n/a
Default

Try rounding the data in Excel (unless you are actually paying people in
increments of less than a penny). What you are currently doing is altering
the display while leaving the underlying number untouched.

You can also apply a picture (format) to your merge field. If your hourly
rate in Excel, though, is a calculated field, you do really want to apply
the Round function to your result or you can get spreadsheet calculation
errors that are not apparent.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Sherry" wrote in message
...
I am doing a mail merge from an Excel document. The
field in the document is an hourly salary amount, so it
is formatted as a number with 2 decimals. When I set up
the merge to Word, however, it shows the field as having
15 decimals. I cannot change the format once it is in
Word. I have tried using several different formats while
it is still in Excel, before the merge, including a
custom format, but no matter how it shows formatted in
Excel, when it is merged into Word the 15 decimal places
appear. Any ideas?

Thanks,
Sherry
Rome, Georgia



Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
How do I eliminate numerous "Mail Merge..." under my tool bar? JulieMae Microsoft Word Help 2 January 9th 05 11:45 PM
mail merge problem - "Word found locked fields during the update.. zgaryt Tables 1 January 9th 05 02:04 PM
mail merge to MAPI as a PDF attachment MikeG Microsoft Word Help 1 December 13th 04 03:12 AM
Mail Merge - Date Format Kilinski Microsoft Word Help 0 December 7th 04 02:13 PM
How do I mail merge when only merge document is shown in tools? DaveAS Microsoft Word Help 2 December 1st 04 04:45 PM


All times are GMT +1. The time now is 10:17 PM.

Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"