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#1
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Forms & Locking Tables
I use word to make forms for our office. I use tables to make the forms.
Other people in the office use the forms on the computer (I've taught them to do 'save as'). Thing is, when they type too much information into the space alloted on the table, it completely shifts the format of the form, makes the pages longer, shifts it onto another page, etc. My blank forms that I have to print out over and over again, are just fine as no one types in them. So how can I lock the table into place? Too bad I can't get a copy of it on here for you to look at. |
#2
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Forms & Locking Tables
akaallice wrote:
I use word to make forms for our office. I use tables to make the forms. Other people in the office use the forms on the computer (I've taught them to do 'save as'). Thing is, when they type too much information into the space alloted on the table, it completely shifts the format of the form, makes the pages longer, shifts it onto another page, etc. My blank forms that I have to print out over and over again, are just fine as no one types in them. So how can I lock the table into place? Too bad I can't get a copy of it on here for you to look at. In the Table Properties dialog, you can set the row heights of the table to exact values instead of "at least". That will prevent any overflow of text from expanding the cell -- it will just disappear below the bottom of the cell. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Forms & Locking Tables
What version of Word are you using?
I use Word 2003, and I've had the same problem. The way I "fixed" it was to guess at about how much space the largest response would take. Then I set the Table Properties so the row height was "Exactly" that height (not "At Least") and I unchecked the option to automatically resize cells to fit their contents. On my form, a row height of 1 inch allowed users to insert up to five lines of 12-point TNR text. I haven't had the same kind of problem with column widths shifting as long as I had the resize option turned off. That "fixed" the problem of rows kicking over to the next page and changing the appearance of the form, but it put the problem on the shoulders of the user. If anybody ever tries to type more than five lines of text in my form, the sixth line just disappears out of sight. Oops! I guess they'll need to enter a more concise response, won't they? I hope this helps. Fred "akaallice" wrote: I use word to make forms for our office. I use tables to make the forms. Other people in the office use the forms on the computer (I've taught them to do 'save as'). Thing is, when they type too much information into the space alloted on the table, it completely shifts the format of the form, makes the pages longer, shifts it onto another page, etc. My blank forms that I have to print out over and over again, are just fine as no one types in them. So how can I lock the table into place? Too bad I can't get a copy of it on here for you to look at. |
#4
Posted to microsoft.public.word.docmanagement
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Forms & Locking Tables
For Text type form fields you can also set a maximum length. Given that the
average word in English (including spaces) is somewhere between 5 and 7 characters, you can make a best guess as to the maximum length based on the maximum number of words you want. For example, Fred the Spud's 5 lines of 12-pt TNR text on an A4 page with 2.54 cm (1 in) margins is around 430 characters. YMMV... -- Cheers! Gordon Bentley-Mix Word MVP Please post all follow-ups to the newsgroup. Read the original version of this post in the Office Discussion Groups - no membership required! "Idaho Word Man" wrote: What version of Word are you using? I use Word 2003, and I've had the same problem. The way I "fixed" it was to guess at about how much space the largest response would take. Then I set the Table Properties so the row height was "Exactly" that height (not "At Least") and I unchecked the option to automatically resize cells to fit their contents. On my form, a row height of 1 inch allowed users to insert up to five lines of 12-point TNR text. I haven't had the same kind of problem with column widths shifting as long as I had the resize option turned off. That "fixed" the problem of rows kicking over to the next page and changing the appearance of the form, but it put the problem on the shoulders of the user. If anybody ever tries to type more than five lines of text in my form, the sixth line just disappears out of sight. Oops! I guess they'll need to enter a more concise response, won't they? I hope this helps. Fred "akaallice" wrote: I use word to make forms for our office. I use tables to make the forms. Other people in the office use the forms on the computer (I've taught them to do 'save as'). Thing is, when they type too much information into the space alloted on the table, it completely shifts the format of the form, makes the pages longer, shifts it onto another page, etc. My blank forms that I have to print out over and over again, are just fine as no one types in them. So how can I lock the table into place? Too bad I can't get a copy of it on here for you to look at. |
#5
Posted to microsoft.public.word.docmanagement
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Forms & Locking Tables
i am also working in Word 2003 and when I set the table properties to Exactly
to the height i choose (0.2") and uncheck the option to automatically resize cells and also uncheck "Wrap text" under the Option tab for the cells, the document self-changes itself back to Row Height to "At Least". I can't get it to keep "Exactly" as my choice. "Idaho Word Man" wrote: What version of Word are you using? I use Word 2003, and I've had the same problem. The way I "fixed" it was to guess at about how much space the largest response would take. Then I set the Table Properties so the row height was "Exactly" that height (not "At Least") and I unchecked the option to automatically resize cells to fit their contents. On my form, a row height of 1 inch allowed users to insert up to five lines of 12-point TNR text. I haven't had the same kind of problem with column widths shifting as long as I had the resize option turned off. That "fixed" the problem of rows kicking over to the next page and changing the appearance of the form, but it put the problem on the shoulders of the user. If anybody ever tries to type more than five lines of text in my form, the sixth line just disappears out of sight. Oops! I guess they'll need to enter a more concise response, won't they? I hope this helps. Fred "akaallice" wrote: I use word to make forms for our office. I use tables to make the forms. Other people in the office use the forms on the computer (I've taught them to do 'save as'). Thing is, when they type too much information into the space alloted on the table, it completely shifts the format of the form, makes the pages longer, shifts it onto another page, etc. My blank forms that I have to print out over and over again, are just fine as no one types in them. So how can I lock the table into place? Too bad I can't get a copy of it on here for you to look at. |
#6
Posted to microsoft.public.word.docmanagement
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Forms & Locking Tables
i am working in Word 2003 and can't get Table Properties to allow me to set
the row height as Exactly when i click on the Row tab, specify height at 0.2" and choose "Exactly". I unchecked the autosize to fit contents and I unchecked "Wrap Text on the Cell Tab. is there a glitch in Word 2003 program or am I missing something? "Idaho Word Man" wrote: What version of Word are you using? I use Word 2003, and I've had the same problem. The way I "fixed" it was to guess at about how much space the largest response would take. Then I set the Table Properties so the row height was "Exactly" that height (not "At Least") and I unchecked the option to automatically resize cells to fit their contents. On my form, a row height of 1 inch allowed users to insert up to five lines of 12-point TNR text. I haven't had the same kind of problem with column widths shifting as long as I had the resize option turned off. That "fixed" the problem of rows kicking over to the next page and changing the appearance of the form, but it put the problem on the shoulders of the user. If anybody ever tries to type more than five lines of text in my form, the sixth line just disappears out of sight. Oops! I guess they'll need to enter a more concise response, won't they? I hope this helps. Fred "akaallice" wrote: I use word to make forms for our office. I use tables to make the forms. Other people in the office use the forms on the computer (I've taught them to do 'save as'). Thing is, when they type too much information into the space alloted on the table, it completely shifts the format of the form, makes the pages longer, shifts it onto another page, etc. My blank forms that I have to print out over and over again, are just fine as no one types in them. So how can I lock the table into place? Too bad I can't get a copy of it on here for you to look at. |
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