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#1
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Multi-chapter online/hardcopy tutorial with lots of graphics
I need to produce a fairly long document that will have lots of
embedded graphics on every page. Overall, the document could be several hundred pages, but it can easily be broken up into chapters I am about 20% of the way through chapter one and Word is dying. It takes almost 20 seconds to save and this is increasing. I need a different approach. Is there some way that I can save the graphics as separate documents or in some kind of a library? The graphics don't change that much. I am mostly editing the text and maybe moving the graphics around. If I could save a pointer or link of some kind, the document would be manageable. I wouod appreciate any pointers or hints as to where to start reading or studying on how to best accomplish this. The graphics are generated from several sources: Visio, Publisher, and a music notation program. The music notation program can output its images in jpeg format which I could load into Visio or Publsher if that makes it easier. Sorry for crossposting. I didn't want to multipost and I wasn't sure where the best place to start this might be. Thanks -- Email: Usenet-20031220 at spamex.com (11/09/04) |
#2
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You can insert the graphics as links. It will also help to work in Normal
view as much as possible, with "Picture placeholders" enabled. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Top Spin" wrote in message ... I need to produce a fairly long document that will have lots of embedded graphics on every page. Overall, the document could be several hundred pages, but it can easily be broken up into chapters I am about 20% of the way through chapter one and Word is dying. It takes almost 20 seconds to save and this is increasing. I need a different approach. Is there some way that I can save the graphics as separate documents or in some kind of a library? The graphics don't change that much. I am mostly editing the text and maybe moving the graphics around. If I could save a pointer or link of some kind, the document would be manageable. I wouod appreciate any pointers or hints as to where to start reading or studying on how to best accomplish this. The graphics are generated from several sources: Visio, Publisher, and a music notation program. The music notation program can output its images in jpeg format which I could load into Visio or Publsher if that makes it easier. Sorry for crossposting. I didn't want to multipost and I wasn't sure where the best place to start this might be. Thanks -- Email: Usenet-20031220 at spamex.com (11/09/04) |
#3
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On Fri, 11 Mar 2005 19:54:37 -0600, "Suzanne S. Barnhill"
wrote: You can insert the graphics as links. It will also help to work in Normal view as much as possible, with "Picture placeholders" enabled. That seems to work pretty well. I was able to link individual objects in a Visio document to a Word document. If I edit the images in Visio, the changes are propagated over to Word. But I was surprised that when I did a Save As... of the Visio document with a different name, the Word link went to the new Visio document with the new name. It did not stay with the original Visio document. Can I disable this behavior? I think of Save As as making a copy of an original but the original is still the original. Thanks -- Email: Usenet-20031220 at spamex.com (11/09/04) |
#4
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On Fri, 11 Mar 2005 19:54:37 -0600, "Suzanne S. Barnhill"
wrote: You can insert the graphics as links. It will also help to work in Normal view as much as possible, with "Picture placeholders" enabled. I don't understand these results. It appears that even when I use Paste Special with Paste Link, the actual image is stored in the Word document. 1. I created a Word document with a few lines of text. When saved, it shows as taking up 19KB of space. 2. Try regular cut and paste. I then put a Visio graphic into the document using cut and paste. I selected that one object in the Visio document and pressed Ctrl+C. I then placed the cursor in the Word document and pressed Ctrl+V. The image appears in the Word document. The Word document grows to 153KB, an increase of 134KB, so I presume that the actual image is stored in the Word document. I modified the image in Visio and refreshed the Word document (Ctrl+A, F9). The image does not change, as I would expect. Now I reveal the field codes (Alt+F9). The graphic is replaced by: { EMBED Visio.Drawing.6 } Is this what it is supposed to be? I tried pasting a different image using the same method. Same result. Exact same field codes. 3. Now I try Paste Special with the Paste Link option. I go back to Visio and select the same image and press Ctrl+C. I then go back to Word and click on Edit / Paste Special.... When the Paste Special dialog box opens, I click on Paste Link and leave the DSisplay as Icon box unchecked. I click on OK. The document switches to Print Layout View (it had been Normal) and the image appears. It looks just like the one that was cut-and-pasted except that it is larger and there is an anchor icon be the upper left hand corner. If I press Alt+F9, it does not change to a field code. It remains a graphic. If I change the image in Visio, the Word copy changes immediately. I don't even have to refresh it. But when I check, the Word document has grown to 346KB, a gain of 193KB. So is the image in the document or not? It appears that it is from the increase in size, but it also automatically updates. Finally, if I switch back to Normal View, the cut-and-paste image is still visible as a graphic, but this one disappears altogether except for a small black square next to the like it is anchored to. 3. Paste Special with Paste. I noticed that Paste Special had a Paste option, too, so I tried that. As with Paste Link, the document switched to Print Layout View and the image appeared. Again, it was larger than the first one and this time the nachor was by the lower left corner. Switching back to Normal View, all I see is another little black square and Alt+F9 has no effect. And the Word document has now grown to 515 KB, an increase of 169 KB. How the heck do I get just a link to a graphic - not the entire graphic? -- Email: Usenet-20031220 at spamex.com (11/09/04) |
#5
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"How the heck do I get just a link to a graphic - not the entire graphic?" INSERT / HYPERLINK or Ctr-K |
#6
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On Sat, 12 Mar 2005 05:30:17 GMT, "lostinspace"
wrote: "How the heck do I get just a link to a graphic - not the entire graphic?" INSERT / HYPERLINK or Ctr-K Would I have to create each graphic as a separate file? Is there no way to create a link to a single object within a Visio document containing many objects? The Paste Special / Paste Link seems to do it, but the Word document grows huge. -- Email: Usenet-20031220 at spamex.com (11/09/04) |
#7
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Hi Top Spin
Top Spin wrote: I was able to link individual objects in a Visio document to a Word document. If I edit the images in Visio, the changes are propagated over to Word. But I was surprised that when I did a Save As... of the Visio document with a different name, the Word link went to the new Visio document with the new name. It did not stay with the original Visio document. As long as you insert the Visio objects via Insert | Object, the linking will not work reliably (or, at least, didn't work so in earlier days; I have yet to try it out in detail in Office 11; what did you say was your version of Word ...?). But when you prepare a long document, you can usually live without beeing able to (in Word) double-click into the graph and start editing the content in the host application (Visio in your case). Rather, try bringing the content over to Word in another form. Export it from Visio, or use Copy and then Edit | Paste Special; EMF would be my starting point, I'm not sure what Word will offer to you comming from Visio. Greetings Robert PS: Crossposting: I'm not sure what made you think web.authoring was a good group, unless your ultimate goal of the document was to convert to HTML maybe? -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#8
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----- Original Message ----- From: "Top Spin" Newsgroups: microsoft.public.word.docmanagement,microsoft.publ ic.word.web.authoring Sent: Saturday, March 12, 2005 1:23 AM Subject: Multi-chapter online/hardcopy tutorial with lots of graphics On Sat, 12 Mar 2005 05:30:17 GMT, "lostinspace" wrote: "How the heck do I get just a link to a graphic - not the entire graphic?" INSERT / HYPERLINK or Ctr-K Would I have to create each graphic as a separate file? LOST: Yes. In order to insert a hyperlink to anything that item, that item must exist separtely. Is there no way to create a link to a single object within a Visio document containing many objects? I know nothing of Visio. The Paste Special / Paste Link seems to do it, but the Word document grows huge. The size of growth of the Word doc is dependent upon the size of whatever your acutally inserting. What is the size of this Visio object? |
#9
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Hi Top Spin,
If you first size the graphic to the finished dimension you'll want in Word while in your other graphic applications then from those applications export/save the graphics as JPEG, BMP, TIFF, etc (choice of graphic form and your print quality can be affected) to a folder you can then, in Word use Insert=Picture=From File and choose the 'Link only' choice from the [Insert|v] button there. If you use a paste choice you are adding the graphic to the document. If you have the {Embed Object} choice you have also setup a link (storing more than just the graphic in the file) to the originating app. When you pasted a graphic and Word switched itself over to Print Layout view it was saying that the graphic is being inserted in a manner different than text (ie it's not inline with the text layer but is 'floating') When a graphic is not formatted to layout as inline with text then toggling the field codes with Alt+F9 won't show you a code. You'd need to first have it inline with text to have the field code toggle work and also for it to show under Edit=Links. ========== "Top Spin" wrote in message ... On Fri, 11 Mar 2005 19:54:37 -0600, "Suzanne S. Barnhill" wrote: You can insert the graphics as links. It will also help to work in Normal view as much as possible, with "Picture placeholders" enabled. I don't understand these results. It appears that even when I use Paste Special with Paste Link, the actual image is stored in the Word document. 1. I created a Word document with a few lines of text. When saved, it shows as taking up 19KB of space. 2. Try regular cut and paste. I then put a Visio graphic into the document using cut and paste. I selected that one object in the Visio document and pressed Ctrl+C. I then placed the cursor in the Word document and pressed Ctrl+V. The image appears in the Word document. The Word document grows to 153KB, an increase of 134KB, so I presume that the actual image is stored in the Word document. I modified the image in Visio and refreshed the Word document (Ctrl+A, F9). The image does not change, as I would expect. Now I reveal the field codes (Alt+F9). The graphic is replaced by: { EMBED Visio.Drawing.6 } Is this what it is supposed to be? I tried pasting a different image using the same method. Same result. Exact same field codes. 3. Now I try Paste Special with the Paste Link option. I go back to Visio and select the same image and press Ctrl+C. I then go back to Word and click on Edit / Paste Special.... When the Paste Special dialog box opens, I click on Paste Link and leave the DSisplay as Icon box unchecked. I click on OK. The document switches to Print Layout View (it had been Normal) and the image appears. It looks just like the one that was cut-and-pasted except that it is larger and there is an anchor icon be the upper left hand corner. If I press Alt+F9, it does not change to a field code. It remains a graphic. If I change the image in Visio, the Word copy changes immediately. I don't even have to refresh it. But when I check, the Word document has grown to 346KB, a gain of 193KB. So is the image in the document or not? It appears that it is from the increase in size, but it also automatically updates. Finally, if I switch back to Normal View, the cut-and-paste image is still visible as a graphic, but this one disappears altogether except for a small black square next to the like it is anchored to. 3. Paste Special with Paste. I noticed that Paste Special had a Paste option, too, so I tried that. As with Paste Link, the document switched to Print Layout View and the image appeared. Again, it was larger than the first one and this time the nachor was by the lower left corner. Switching back to Normal View, all I see is another little black square and Alt+F9 has no effect. And the Word document has now grown to 515 KB, an increase of 169 KB. How the heck do I get just a link to a graphic - not the entire graphic? -- Let us know if this helped you, Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends* Office 2003 Editions explained http://www.microsoft.com/uk/office/editions.mspx |
#10
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When I referred to linking, I meant using Insert | Picture | From File: Link
to File. I was not suggesting using Paste as Link. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Top Spin" wrote in message ... On Fri, 11 Mar 2005 19:54:37 -0600, "Suzanne S. Barnhill" wrote: You can insert the graphics as links. It will also help to work in Normal view as much as possible, with "Picture placeholders" enabled. I don't understand these results. It appears that even when I use Paste Special with Paste Link, the actual image is stored in the Word document. 1. I created a Word document with a few lines of text. When saved, it shows as taking up 19KB of space. 2. Try regular cut and paste. I then put a Visio graphic into the document using cut and paste. I selected that one object in the Visio document and pressed Ctrl+C. I then placed the cursor in the Word document and pressed Ctrl+V. The image appears in the Word document. The Word document grows to 153KB, an increase of 134KB, so I presume that the actual image is stored in the Word document. I modified the image in Visio and refreshed the Word document (Ctrl+A, F9). The image does not change, as I would expect. Now I reveal the field codes (Alt+F9). The graphic is replaced by: { EMBED Visio.Drawing.6 } Is this what it is supposed to be? I tried pasting a different image using the same method. Same result. Exact same field codes. 3. Now I try Paste Special with the Paste Link option. I go back to Visio and select the same image and press Ctrl+C. I then go back to Word and click on Edit / Paste Special.... When the Paste Special dialog box opens, I click on Paste Link and leave the DSisplay as Icon box unchecked. I click on OK. The document switches to Print Layout View (it had been Normal) and the image appears. It looks just like the one that was cut-and-pasted except that it is larger and there is an anchor icon be the upper left hand corner. If I press Alt+F9, it does not change to a field code. It remains a graphic. If I change the image in Visio, the Word copy changes immediately. I don't even have to refresh it. But when I check, the Word document has grown to 346KB, a gain of 193KB. So is the image in the document or not? It appears that it is from the increase in size, but it also automatically updates. Finally, if I switch back to Normal View, the cut-and-paste image is still visible as a graphic, but this one disappears altogether except for a small black square next to the like it is anchored to. 3. Paste Special with Paste. I noticed that Paste Special had a Paste option, too, so I tried that. As with Paste Link, the document switched to Print Layout View and the image appeared. Again, it was larger than the first one and this time the nachor was by the lower left corner. Switching back to Normal View, all I see is another little black square and Alt+F9 has no effect. And the Word document has now grown to 515 KB, an increase of 169 KB. How the heck do I get just a link to a graphic - not the entire graphic? -- Email: Usenet-20031220 at spamex.com (11/09/04) |
#11
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On Sat, 12 Mar 2005 05:22:35 -0800, "Bob Buckland ?:-\)"
75214.226(At Beautiful Downtown)compuserve.com wrote: Hi Top Spin, If you first size the graphic to the finished dimension you'll want in Word while in your other graphic applications then from those applications export/save the graphics as JPEG, BMP, TIFF, etc (choice of graphic form and your print quality can be affected) to a folder you can then, in Word use Insert=Picture=From File and choose the 'Link only' choice from the [Insert|v] button there. This requires that each graphic object reside in a separate file, right? I was hoping to be able to keep all of the graphics for each chapter in one Visio document for ease of editing and less proliferation of files. If you use a paste choice you are adding the graphic to the document. Even using the Paste Link option? If it's pasting a "link", why does it need to also paste the actual image? If you have the {Embed Object} choice you have also setup a link (storing more than just the graphic in the file) to the originating app. So is there any way I can get just the link? Word is clearly able to establish a link to a single object in a Visio document. I ought to be able to include ONLY the link and not the object itself. When you pasted a graphic and Word switched itself over to Print Layout view it was saying that the graphic is being inserted in a manner different than text (ie it's not inline with the text layer but is 'floating') When a graphic is not formatted to layout as inline with text then toggling the field codes with Alt+F9 won't show you a code. You'd need to first have it inline with text to have the field code toggle work and also for it to show under Edit=Links. ========== "Top Spin" wrote in message ... On Fri, 11 Mar 2005 19:54:37 -0600, "Suzanne S. Barnhill" wrote: You can insert the graphics as links. It will also help to work in Normal view as much as possible, with "Picture placeholders" enabled. I don't understand these results. It appears that even when I use Paste Special with Paste Link, the actual image is stored in the Word document. 1. I created a Word document with a few lines of text. When saved, it shows as taking up 19KB of space. 2. Try regular cut and paste. I then put a Visio graphic into the document using cut and paste. I selected that one object in the Visio document and pressed Ctrl+C. I then placed the cursor in the Word document and pressed Ctrl+V. The image appears in the Word document. The Word document grows to 153KB, an increase of 134KB, so I presume that the actual image is stored in the Word document. I modified the image in Visio and refreshed the Word document (Ctrl+A, F9). The image does not change, as I would expect. Now I reveal the field codes (Alt+F9). The graphic is replaced by: { EMBED Visio.Drawing.6 } Is this what it is supposed to be? I tried pasting a different image using the same method. Same result. Exact same field codes. 3. Now I try Paste Special with the Paste Link option. I go back to Visio and select the same image and press Ctrl+C. I then go back to Word and click on Edit / Paste Special.... When the Paste Special dialog box opens, I click on Paste Link and leave the DSisplay as Icon box unchecked. I click on OK. The document switches to Print Layout View (it had been Normal) and the image appears. It looks just like the one that was cut-and-pasted except that it is larger and there is an anchor icon be the upper left hand corner. If I press Alt+F9, it does not change to a field code. It remains a graphic. If I change the image in Visio, the Word copy changes immediately. I don't even have to refresh it. But when I check, the Word document has grown to 346KB, a gain of 193KB. So is the image in the document or not? It appears that it is from the increase in size, but it also automatically updates. Finally, if I switch back to Normal View, the cut-and-paste image is still visible as a graphic, but this one disappears altogether except for a small black square next to the like it is anchored to. 3. Paste Special with Paste. I noticed that Paste Special had a Paste option, too, so I tried that. As with Paste Link, the document switched to Print Layout View and the image appeared. Again, it was larger than the first one and this time the nachor was by the lower left corner. Switching back to Normal View, all I see is another little black square and Alt+F9 has no effect. And the Word document has now grown to 515 KB, an increase of 169 KB. How the heck do I get just a link to a graphic - not the entire graphic? -- Running MS Office 2K Pro PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
#12
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On Sat, 12 Mar 2005 12:08:25 +0100, "Robert M. Franz"
wrote: Hi Top Spin Top Spin wrote: I was able to link individual objects in a Visio document to a Word document. If I edit the images in Visio, the changes are propagated over to Word. But I was surprised that when I did a Save As... of the Visio document with a different name, the Word link went to the new Visio document with the new name. It did not stay with the original Visio document. As long as you insert the Visio objects via Insert | Object, the linking will not work reliably (or, at least, didn't work so in earlier days; I have yet to try it out in detail in Office 11; what did you say was your version of Word ...?). Sorry. I have Office 2000, Word 2000, Visio 2002 Standard. I have added that to the signature. But when you prepare a long document, you can usually live without beeing able to (in Word) double-click into the graph and start editing the content in the host application (Visio in your case). Yes, I don't care about that. I don't even care if it dynamically updates as long as I can run a command to update all of the graphics. Rather, try bringing the content over to Word in another form. Export it from Visio, or use Copy and then Edit | Paste Special; I did use Copy in Visio and Edit | Paste Special (Paste Link) in Word. It brought the image into Word just fine. If I update the object in Visio, it gets changed in the Word document, so I know Word is able to establish a link to a single object in a Visio document. But it seems to be embedding not only the link but the entire object itself. WHY? Every time I Paste Special, the Word document grows by several hundred KB. If it's just a link, it ought to grow by less that 100 bytes. EMF would be my starting point, I'm not sure what Word will offer to you coming from Visio. I have never worked with EMF files. It sounds like this would be another way to have the images as separate files. Right? Greetings Robert PS: Crossposting: I'm not sure what made you think web.authoring was a good group, unless your ultimate goal of the document was to convert to HTML maybe? Yeah, that might have been unnecessary. I do plan to put the document up on a web site eventually. I was hoping that maybe the web guys might have some ideas as they may deal with this sort of thing more often. -- Running MS Office 2K Pro PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
#13
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On Sat, 12 Mar 2005 08:54:02 -0600, "Suzanne S. Barnhill"
wrote: When I referred to linking, I meant using Insert | Picture | From File: Link to File. I was not suggesting using Paste as Link. OK. That would require that each graphic be a separate file, right? That is, I would have to create the graphics (in Visio, for example) and then somehow get each one into a separate file. I have hundreds of graphics. Many of them are very similar. It would be so much easier to keep them all in one Visio file so I can edit them all at once. What's puzzling is that the Paste Special | Paste Link seems to work except that it ALSO includes the actual object in the Word document. There must be some way to get just the link. -- Running MS Office 2K Pro PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
#14
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Hi Top Spin
Top Spin wrote: OK. That would require that each graphic be a separate file, right? That is, I would have to create the graphics (in Visio, for example) and then somehow get each one into a separate file. I have hundreds of graphics. Many of them are very similar. It would be so much easier to keep them all in one Visio file so I can edit them all at once. I don't know Visio at all. In PowerPoint, you have to possibility to export (Save as) in the form of, i.e., WMF or EMF. This saves one picture of each slide to a separate file. I've been using that a couple of years ago and linked the resulting picture files to Word. Generation of a new set of Pictures is a matter of two clicks. What's puzzling is that the Paste Special | Paste Link seems to work except that it ALSO includes the actual object in the Word document. There must be some way to get just the link. That's OLE for you! :-/ Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#15
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On Sat, 12 Mar 2005 17:39:39 +0100, "Robert M. Franz"
wrote: Hi Top Spin Top Spin wrote: OK. That would require that each graphic be a separate file, right? That is, I would have to create the graphics (in Visio, for example) and then somehow get each one into a separate file. I have hundreds of graphics. Many of them are very similar. It would be so much easier to keep them all in one Visio file so I can edit them all at once. I don't know Visio at all. In PowerPoint, you have to possibility to export (Save as) in the form of, i.e., WMF or EMF. This saves one picture of each slide to a separate file. I've been using that a couple of years ago and linked the resulting picture files to Word. Generation of a new set of Pictures is a matter of two clicks. Are you saying that Powerpoint has a way of automatically saving each slide (page?) as a separate named WMF or EMF file? I am trying to get it down to a little finer resolution -- an individual graphoc object in Visio. What's puzzling is that the Paste Special | Paste Link seems to work except that it ALSO includes the actual object in the Word document. There must be some way to get just the link. That's OLE for you! :-/ I don't understand. Are you saying that Paste Special is OLE or that I need to learn and use OLE? Greetings Robert -- Running MS Office 2K Pro PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
#16
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Top Spin wrote:
Are you saying that Powerpoint has a way of automatically saving each slide (page?) as a separate named WMF or EMF file? And a bunch of other formats, yes. That doesn't help you unless Visio had this option, too (you can check this out, I cannot on this system here). I am trying to get it down to a little finer resolution -- an individual graphoc object in Visio. Does that mean that your content originates in PPT and you transfer it to Visio? I don't understand. Are you saying that Paste Special is OLE or that I need to learn and use OLE? Past Special *plus* _as link_ may result in an OLE object, depending on your further choice in the dialogue. If you chose for instanc "MS Visio Object" or something like that, then that sure will be an OLE object. Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#17
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On Sat, 12 Mar 2005 20:15:01 +0100, "Robert M. Franz"
wrote: Top Spin wrote: Are you saying that Powerpoint has a way of automatically saving each slide (page?) as a separate named WMF or EMF file? And a bunch of other formats, yes. That doesn't help you unless Visio had this option, too (you can check this out, I cannot on this system here). I don't see these options in my version of Visio. In any case, I think it would apply to an entire page or maybe the entire document. I am trying to get it down to a little finer resolution -- an individual graphic object in Visio. Does that mean that your content originates in PPT and you transfer it to Visio? Assuming that PPT is Powerpoint, no. I create my graphics in Visio. I don't understand. Are you saying that Paste Special is OLE or that I need to learn and use OLE? Past Special *plus* _as link_ may result in an OLE object, depending on your further choice in the dialogue. If you chose for instanc "MS Visio Object" or something like that, then that sure will be an OLE object. OK, if you say so. I don't give a damn how it is linked. I just want it to work. And I'd prefer not to have to get a CS degree to make it happen. Paste Special is working. It just embeds the entire graphic. I can't for the life of me figure out why. Greetings Robert -- Running MS Office 2K Pro PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
#18
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Another current thread (perhaps in word.drawing.graphics) suggests saving
Visio drawings as .JPG or .PNG, so presumably this is possible. I have Visio 2003, and Save As lists EMF, GIF, JPG, PNG, TIF, BMP, and WMF among the formats to which it can save. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Robert M. Franz" wrote in message ... Top Spin wrote: Are you saying that Powerpoint has a way of automatically saving each slide (page?) as a separate named WMF or EMF file? And a bunch of other formats, yes. That doesn't help you unless Visio had this option, too (you can check this out, I cannot on this system here). I am trying to get it down to a little finer resolution -- an individual graphoc object in Visio. Does that mean that your content originates in PPT and you transfer it to Visio? I don't understand. Are you saying that Paste Special is OLE or that I need to learn and use OLE? Past Special *plus* _as link_ may result in an OLE object, depending on your further choice in the dialogue. If you chose for instanc "MS Visio Object" or something like that, then that sure will be an OLE object. Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#19
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On Sat, 12 Mar 2005 17:17:33 -0600, "Suzanne S. Barnhill"
wrote: Another current thread (perhaps in word.drawing.graphics) suggests saving Visio drawings as .JPG or .PNG, so presumably this is possible. I have Visio 2003, and Save As lists EMF, GIF, JPG, PNG, TIF, BMP, and WMF among the formats to which it can save. My copy of Visio also shows most of those formats under Save As. I just tested it with the EMF format and it will save individual objects. I suppose this will work, but it is not very convenient. To use it, I would have to save each object as a separate file. I would have to remember what name I chose for each one, and there are (or will be) hundreds of them. Etc. What is really annoying is that Paste Special should do what I want. Shouldn't it? What is even more annoying is that it almost does do it. Are you telling me that there is no way to establish a link between a Word document and individual objects in Visio such that only the link is stored in the Word document? I will check out that other thread. Thanks -- Running MS Office 2K Pro PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
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OLE is what MS decided to call its technology (Object Linking and
Embedding) for doing this stuff. I haven't had any luck linking to smaller objects than a whole file. YMMV. Welcome to DTP! any things are much more difficult than we would like them to be. If you have a huge number of graphics and a small amount of text, maybe it should be published in a different manner. Will it need to be updated frequently? regularly? seldom? never? Does it require clever or fancy layout? Could it be published as a photo album with captions on each pic? Could it be published as a catalog, with the pics referenced by a database ? Just some thoughts... Jay |
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On 14 Mar 2005 09:31:16 -0800, "jay" wrote:
OLE is what MS decided to call its technology (Object Linking and Embedding) for doing this stuff. I haven't had any luck linking to smaller objects than a whole file. YMMV. Welcome to DTP! any things are much more difficult than we would like them to be. If you have a huge number of graphics and a small amount of text, maybe it should be published in a different manner. Will it need to be updated frequently? regularly? seldom? never? Does it require clever or fancy layout? Could it be published as a photo album with captions on each pic? Could it be published as a catalog, with the pics referenced by a database ? Just some thoughts... Jay I am open to suggestions for different publishing methods. Word is what I know so I started with that. I'd say the ratio of graphics to text something like a short paragraph in between each graphic. It will be updated frequently during the development, and then, I hope, not much. Layout is fairly un-clever. Do you have another method in mind? -- Running MS Office 2K Pro with Visio 2002 Standard PC: HP Omnibook 6000 OS: Win 2K SP-4 (5.00.2195) Email: Usenet-20031220 at spamex.com (11/03/04) |
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"any things are much more difficult "
Please read that as "Many things..." I was just thinking that there are other software approaches: Perhaps a photo album software would work, but you probably need a bit more structure than that, perhaps Table of Contents, header/footer, etc. If this is a one-shot deal, then you may not want to use another software such as Ventura or Frame. In most approaches that I can think of, you will need to create each graphic seperately. Some software (Ventura, probably Frame and others) you can import a graphic and use it in many places with minimal overhead for the additional places. By scaling and cropping in the display frames, you can reduce the number of seperate graphics. Leaving the graphics external will reduce the size of the file (Word or any other) but remember: most software will cache a screen image of the graphic in the document. That's why the doc doesn't just grow by 100 bytes or so when you add a link. You might be able to put the graphics in EPS format and leave them external. Older versions of Word couldn't create a preview of the graphic. Of course, you can't see what they look like without printing them, either. Further, you won't get decent results (if any) unless you print to a Postscript printer (or make a PDF). HTH Jay |
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