[ryjack]

I modified a document containing text boxes, tables and some limited
graphics, deleting areas and adding new. The document is saved and appears on
my screen perfectly. However, when others in my department access the
document it is totally trashed. The same condition occurs if I email the doc
as an attachment. Scoping around trying to figure out the problem I clicked
on the reading layout in View. What show up is all of the items I deleted
from the original appearing in the background over the all the saved new
items. I don't know where to begin looking for what I did to create such a
mess. I have approx 20 addl docs all created in the same manner that I need
to release soon. Any help is very much appreciated.

[Robert M. Franz (RMF)]

Hello Jack

ryjack wrote:
I modified a document containing text boxes, tables and some limited
graphics, deleting areas and adding new. The document is saved and appears on
my screen perfectly. However, when others in my department access the
document it is totally trashed. The same condition occurs if I email the doc
as an attachment. Scoping around trying to figure out the problem I clicked
on the reading layout in View. What show up is all of the items I deleted
from the original appearing in the background over the all the saved new
items. I don't know where to begin looking for what I did to create such a
mess. I have approx 20 addl docs all created in the same manner that I need
to release soon. Any help is very much appreciated.

sounds like you have "Track Changes" on in this document. That way, all
changes are logged. At any later time, you can then review the changes
and decide to accept or reject each change (individually or as a whole).
Track Changes are a pretty old feature of Word (best look it up in
your version's on- or offline help).

It's easy to activate and not notice it, or edit a document where
somebody else has activated it beforehand.

I couldn't say for sure which version it was (2002 or 2003, or maybe
even an SP for either) that changed the default behavior to show changes
on opening a document. This came in as a big surprise for many users --
but is still IMHO better than the former behavior where it was likely
that you never recognized it. Needless to say, sending of a document
containing tracked changes to a customer can have very bad results.

[A potential employer once sent me an example document to fill in my CV
-- turns out it was the kind of false template that everybody there had
been using to fill out his. It only showed two pages, so I printed it
out to fill out commuting home.

When I arrived at the printer, it had produced 38 pages containing
resumee data of 19 of the employer's consultants ...]

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/

[ryjack]

Track changes isn't on on my end, but it (Markup) is selected with my staff.
The docs are all fillable forms. Even though all settings on my end are OK
and saved that way, they are still getting the doc with the tracks all
visible. I went back and attempted to then save after accepting all changes
and they still see everything. Then worse, some of the tables in the doc
vanished. Then tried copy/paste as a new document and Yep, the changes still
show up. Not that is should matter but I'm storing on a server so my staff
all have access and use Word 2003 SP3. Thanks.

"Robert M. Franz (RMF)" wrote:

Hello Jack

ryjack wrote:
I modified a document containing text boxes, tables and some limited
graphics, deleting areas and adding new. The document is saved and appears on
my screen perfectly. However, when others in my department access the
document it is totally trashed. The same condition occurs if I email the doc
as an attachment. Scoping around trying to figure out the problem I clicked
on the reading layout in View. What show up is all of the items I deleted
from the original appearing in the background over the all the saved new
items. I don't know where to begin looking for what I did to create such a
mess. I have approx 20 addl docs all created in the same manner that I need
to release soon. Any help is very much appreciated.

sounds like you have "Track Changes" on in this document. That way, all
changes are logged. At any later time, you can then review the changes
and decide to accept or reject each change (individually or as a whole).
Track Changes are a pretty old feature of Word (best look it up in
your version's on- or offline help).

It's easy to activate and not notice it, or edit a document where
somebody else has activated it beforehand.

I couldn't say for sure which version it was (2002 or 2003, or maybe
even an SP for either) that changed the default behavior to show changes
on opening a document. This came in as a big surprise for many users --
but is still IMHO better than the former behavior where it was likely
that you never recognized it. Needless to say, sending of a document
containing tracked changes to a customer can have very bad results.

[A potential employer once sent me an example document to fill in my CV
-- turns out it was the kind of false template that everybody there had
been using to fill out his. It only showed two pages, so I printed it
out to fill out commuting home.

When I arrived at the printer, it had produced 38 pages containing
resumee data of 19 of the employer's consultants ...]

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/