I am trying to set up a template for a document with several sections, each
section starting on "next page". I want the header of the first page of each
section to show e.g "introduction", "text", etc, and all the subsequent pages
in the section to show e.g. "introduction (continued)". I can do this by
clicking "different first page" under page setup. I also want the footer
to include the page number on the left for even pages and on the right for
odd pages (outside edge when printed double sided). I can do this by
clicking "different odd and even". However this is no good if I tick both -
the problem arises because the first page of a new section may be either odd
or even, so I cannot sensibly define the first page footer. If I define it
to show the page number on the right, say, then it comes on the right
regardless of whether that section happens to fall odd or even.

Can anyone help please!

It's not uncommon to use a centered drop folio on the first page of a
chapter; or you could use Odd Page section breaks so that the first page
would always be odd.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"BarbaraF" wrote in message
...
I am trying to set up a template for a document with several sections,
each
section starting on "next page". I want the header of the first page of
each
section to show e.g "introduction", "text", etc, and all the subsequent
pages
in the section to show e.g. "introduction (continued)". I can do this by
clicking "different first page" under page setup. I also want the footer
to include the page number on the left for even pages and on the right for
odd pages (outside edge when printed double sided). I can do this by
clicking "different odd and even". However this is no good if I tick
both -
the problem arises because the first page of a new section may be either
odd
or even, so I cannot sensibly define the first page footer. If I define
it
to show the page number on the right, say, then it comes on the right
regardless of whether that section happens to fall odd or even.

Can anyone help please!

One option would be to force the first page of a new section to be odd (or
even) by using an Odd Page Section Break.

Another option would be to avoid the issue by centering the number on the
first page of each section. It's very common to see first pages with numbers
centered at the bottom, and no header text (since normally it would
replicate a heading in the main text)

Others may have suggestions that actually address the specific question you
ask.


On 6/20/05 7:36 AM, "BarbaraF" wrote:

I am trying to set up a template for a document with several sections, each
section starting on "next page". I want the header of the first page of each
section to show e.g "introduction", "text", etc, and all the subsequent pages
in the section to show e.g. "introduction (continued)". I can do this by
clicking "different first page" under page setup. I also want the footer
to include the page number on the left for even pages and on the right for
odd pages (outside edge when printed double sided). I can do this by
clicking "different odd and even". However this is no good if I tick both -
the problem arises because the first page of a new section may be either odd
or even, so I cannot sensibly define the first page footer. If I define it
to show the page number on the right, say, then it comes on the right
regardless of whether that section happens to fall odd or even.

Can anyone help please!

BarbaraF wrote:
I am trying to set up a template for a document with several
sections, each section starting on "next page". I want the header of
the first page of each section to show e.g "introduction", "text",
etc, and all the subsequent pages in the section to show e.g.
"introduction (continued)". I can do this by clicking "different
first page" under page setup. I also want the footer to include the
page number on the left for even pages and on the right for odd pages
(outside edge when printed double sided). I can do this by clicking
"different odd and even". However this is no good if I tick both -
the problem arises because the first page of a new section may be
either odd or even, so I cannot sensibly define the first page
footer. If I define it to show the page number on the right, say,
then it comes on the right regardless of whether that section happens
to fall odd or even.

Can anyone help please!

Hi Barbara,

You can have your cake and eat it, too -- use both different odd/even and
different first page -- by constructing a pair of slightly complex fields in
the first-page footer.

On the left side of the footer, the field code should look like this:

{ IF { = MOD({PAGE},2) } = 0 "{PAGE}" "" }

This field displays the page number on even-numbered pages and displays
nothing on odd-numbered pages.

To build this up, start by inserting a {PAGE} field by clicking the # button
on the Header/Footer toolbar. (Press Alt+F9 so you can see field codes
instead of results, which makes this easier to follow.) Then type the =
MOD( before it and the ,2 after it to get

= MOD({PAGE},2)

That expression evaluates to 0 on even pages, and evaluates to 1 on odd
pages. Select all of the expression (but not the paragraph mark after it)
and press Ctrl+F9 to add the field braces around it.

Now type IF to the left of the field and = 0 "" "" to the right of the
field to get

IF { = MOD({PAGE},2) } = 0 "" ""

Put the cursor between the first pair of quotes and click the # button on
the toolbar again to insert another {PAGE} field. Finally, select the whole
thing (again avoiding the paragraph mark) and press Ctrl+F9 again.

Select the field and copy it to the clipboard. Type two tabs to get to the
right margin, and paste. Now use cut-and-paste to swap the positions of the
"{PAGE}" and the "" to make the second field look like this:

{ IF { = MOD({PAGE},2) } = 0 "" "{PAGE}" }

This field, the converse of the first one, displays the page number on
odd-numbered pages and displays nothing on even-numbered pages.

Finally, press Alt+F9, select the whole footer paragraph, and press F9. You
should be able to use Same As Previous to run this first-page footer through
all your sections.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Thanks for your reply. I had already thought of using Odd Page breaks, but
the whole document is really one chapter, with quite a lot of sections within
it, and some of the sections may be short (possibly only one page). I don't
want to end up with a lot of blank pages. I will have to do about 30 or 40
of these documents eventually, so want to get the template as good as
possible before starting.

Could you explain what you mean by a "centered drop folio"

"Suzanne S. Barnhill" wrote:

It's not uncommon to use a centered drop folio on the first page of a
chapter; or you could use Odd Page section breaks so that the first page
would always be odd.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"BarbaraF" wrote in message
...
I am trying to set up a template for a document with several sections,
each
section starting on "next page". I want the header of the first page of
each
section to show e.g "introduction", "text", etc, and all the subsequent
pages
in the section to show e.g. "introduction (continued)". I can do this by
clicking "different first page" under page setup. I also want the footer
to include the page number on the left for even pages and on the right for
odd pages (outside edge when printed double sided). I can do this by
clicking "different odd and even". However this is no good if I tick
both -
the problem arises because the first page of a new section may be either
odd
or even, so I cannot sensibly define the first page footer. If I define
it
to show the page number on the right, say, then it comes on the right
regardless of whether that section happens to fall odd or even.

Can anyone help please!

A centered page number in the footer (which Daiya also suggested). But given
your further description, I think Jay's solution will be better for you.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"BarbaraF" wrote in message
...
Thanks for your reply. I had already thought of using Odd Page breaks, but
the whole document is really one chapter, with quite a lot of sections
within
it, and some of the sections may be short (possibly only one page). I
don't
want to end up with a lot of blank pages. I will have to do about 30 or
40
of these documents eventually, so want to get the template as good as
possible before starting.

Could you explain what you mean by a "centered drop folio"

"Suzanne S. Barnhill" wrote:

It's not uncommon to use a centered drop folio on the first page of a
chapter; or you could use Odd Page section breaks so that the first page
would always be odd.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"BarbaraF" wrote in message
...
I am trying to set up a template for a document with several sections,
each
section starting on "next page". I want the header of the first page
of
each
section to show e.g "introduction", "text", etc, and all the
subsequent
pages
in the section to show e.g. "introduction (continued)". I can do this
by
clicking "different first page" under page setup. I also want the
footer
to include the page number on the left for even pages and on the right
for
odd pages (outside edge when printed double sided). I can do this by
clicking "different odd and even". However this is no good if I tick
both -
the problem arises because the first page of a new section may be
either
odd
or even, so I cannot sensibly define the first page footer. If I
define
it
to show the page number on the right, say, then it comes on the right
regardless of whether that section happens to fall odd or even.

Can anyone help please!

That's great, does just what I wanted.

I had a bit of trouble to start with, because I missed the = before the MOD
first time (unfortunatlely there was a page break just there and I didnt
notice it), and just typing it in after caused an error code. Also the space
in between the = 0 seems to be important, I missed that on my second attempt
and again got an error message. The other problem was that the whole thing
was so long it went off the right-hand side of the page and I could not see
to edit it - I got round this by changing to a smaller font, but is there a
better way?

Got there in the end - thanks again

"Jay Freedman" wrote:

BarbaraF wrote:
I am trying to set up a template for a document with several
sections, each section starting on "next page". I want the header of
the first page of each section to show e.g "introduction", "text",
etc, and all the subsequent pages in the section to show e.g.
"introduction (continued)". I can do this by clicking "different
first page" under page setup. I also want the footer to include the
page number on the left for even pages and on the right for odd pages
(outside edge when printed double sided). I can do this by clicking
"different odd and even". However this is no good if I tick both -
the problem arises because the first page of a new section may be
either odd or even, so I cannot sensibly define the first page
footer. If I define it to show the page number on the right, say,
then it comes on the right regardless of whether that section happens
to fall odd or even.

Can anyone help please!

Hi Barbara,

You can have your cake and eat it, too -- use both different odd/even and
different first page -- by constructing a pair of slightly complex fields in
the first-page footer.

On the left side of the footer, the field code should look like this:

{ IF { = MOD({PAGE},2) } = 0 "{PAGE}" "" }

This field displays the page number on even-numbered pages and displays
nothing on odd-numbered pages.

To build this up, start by inserting a {PAGE} field by clicking the # button
on the Header/Footer toolbar. (Press Alt+F9 so you can see field codes
instead of results, which makes this easier to follow.) Then type the =
MOD( before it and the ,2 after it to get

= MOD({PAGE},2)

That expression evaluates to 0 on even pages, and evaluates to 1 on odd
pages. Select all of the expression (but not the paragraph mark after it)
and press Ctrl+F9 to add the field braces around it.

Now type IF to the left of the field and = 0 "" "" to the right of the
field to get

IF { = MOD({PAGE},2) } = 0 "" ""

Put the cursor between the first pair of quotes and click the # button on
the toolbar again to insert another {PAGE} field. Finally, select the whole
thing (again avoiding the paragraph mark) and press Ctrl+F9 again.

Select the field and copy it to the clipboard. Type two tabs to get to the
right margin, and paste. Now use cut-and-paste to swap the positions of the
"{PAGE}" and the "" to make the second field look like this:

{ IF { = MOD({PAGE},2) } = 0 "" "{PAGE}" }

This field, the converse of the first one, displays the page number on
odd-numbered pages and displays nothing on even-numbered pages.

Finally, press Alt+F9, select the whole footer paragraph, and press F9. You
should be able to use Same As Previous to run this first-page footer through
all your sections.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

I'm glad you got there eventually. :-)

Yes, these fields are picky about their spacing. Even after all these years,
it's still trial-and-error for me to get one working.

As for the one that runs off the right margin, it may help to put in the
tabs between fields as the last thing, or to replace them temporarily with a
line break or paragraph mark.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

BarbaraF wrote:
That's great, does just what I wanted.

I had a bit of trouble to start with, because I missed the = before
the MOD first time (unfortunatlely there was a page break just there
and I didnt notice it), and just typing it in after caused an error
code. Also the space in between the = 0 seems to be important, I
missed that on my second attempt and again got an error message. The
other problem was that the whole thing was so long it went off the
right-hand side of the page and I could not see to edit it - I got
round this by changing to a smaller font, but is there a better way?

Got there in the end - thanks again

"Jay Freedman" wrote:

BarbaraF wrote:
I am trying to set up a template for a document with several
sections, each section starting on "next page". I want the header
of the first page of each section to show e.g "introduction",
"text", etc, and all the subsequent pages in the section to show
e.g. "introduction (continued)". I can do this by clicking
"different first page" under page setup. I also want the footer
to include the page number on the left for even pages and on the
right for odd pages (outside edge when printed double sided). I
can do this by clicking "different odd and even". However this is
no good if I tick both - the problem arises because the first page
of a new section may be either odd or even, so I cannot sensibly
define the first page footer. If I define it to show the page
number on the right, say, then it comes on the right regardless of
whether that section happens to fall odd or even.

Can anyone help please!

Hi Barbara,

You can have your cake and eat it, too -- use both different
odd/even and different first page -- by constructing a pair of
slightly complex fields in the first-page footer.

On the left side of the footer, the field code should look like this:

{ IF { = MOD({PAGE},2) } = 0 "{PAGE}" "" }

This field displays the page number on even-numbered pages and
displays nothing on odd-numbered pages.

To build this up, start by inserting a {PAGE} field by clicking the
# button on the Header/Footer toolbar. (Press Alt+F9 so you can see
field codes instead of results, which makes this easier to follow.)
Then type the = MOD( before it and the ,2 after it to get

= MOD({PAGE},2)

That expression evaluates to 0 on even pages, and evaluates to 1 on
odd pages. Select all of the expression (but not the paragraph mark
after it) and press Ctrl+F9 to add the field braces around it.

Now type IF to the left of the field and = 0 "" "" to the right of
the field to get

IF { = MOD({PAGE},2) } = 0 "" ""

Put the cursor between the first pair of quotes and click the #
button on the toolbar again to insert another {PAGE} field. Finally,
select the whole thing (again avoiding the paragraph mark) and press
Ctrl+F9 again.

Select the field and copy it to the clipboard. Type two tabs to get
to the right margin, and paste. Now use cut-and-paste to swap the
positions of the "{PAGE}" and the "" to make the second field look
like this:

{ IF { = MOD({PAGE},2) } = 0 "" "{PAGE}" }

This field, the converse of the first one, displays the page number
on odd-numbered pages and displays nothing on even-numbered pages.

Finally, press Alt+F9, select the whole footer paragraph, and press
F9. You should be able to use Same As Previous to run this
first-page footer through all your sections.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org