Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
Mergefields, IF statements and section breaks
Ok, this is a somewhat complicated one, so bear with me:
I have a large document where each page is an "IF" statement followed by a next-page section break. Let's pretend that I'm using the merge field "Animal" as my condition: {IF{MERGEFIELD_ANIMAL}= "BEAR" " Document relating to bears More text, formatting of 0.5" margins More text ---section break (next page)--- " ""} {IF{MERGEFIELD_ANIMAL}= "ZEBRA" " Document relating to zebras More text, formatting of 1" margins More text ---section break (next page)--- " ""} BEGIN REGULAR 2-PAGE DOCUMENT More text, 1.2" margins More text End of document Thus, if the condition "Bear" is met, then a document relating to bears will become part of my document, otherwise, nothing happens (the false condition is ""). Likewise, if "Zebra" is the value of the field, then a document about zebras appears. Under any condition, however, my "regular" document is always part of the merge (say, a fact sheet about zoo animals). This method, while potentially inelegant, works for our specific needs, and works without any problems. However, there becomes a point where inserting one more "IF" statement will "break" the whole document. Say I realize that I need to add yet another document about Lions, so I follow the formatting above and enter this Lion IF statement right after the zebra IF statement. For some reason, headers, footers and margins (section break qualities) will not be correct for whatever document I merge, and sometimes the "next page" section breaks will reorient themselves as "continuous", thus melding pages together. I'm a bit stuck at this point, because I can't understand why, if a section break is within an IF statement, it would later become functional even though its condition is not met. Would it be more effective if, every time I added a new IF statement, I re-built the whole document starting with "Bear", then "Zebra", then "Lion", then "Regular document"? Is this just a lost cause? (The reason I am insistent on doing it this way is because, on a grander scale, I do not want to have hundreds of individual documents to use for merging data; I would prefer to have one 'master' document.) Thanks in advance, |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Replace Section Breaks with Page Breaks Automatically? | Microsoft Word Help | |||
Continuous Section breaks, Next page section breaks, headers and f | Page Layout | |||
replace auto page breaks with section breaks | Page Layout | |||
Converting page breaks to section breaks automatically- 2007 | Page Layout | |||
Replace Section Breaks with Page Breaks Automatically? | Microsoft Word Help |