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#1
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Preventing deletion of header
My wife creates the monthly newsletter for a group. It is 2-3 pages
long. By tradition there is a list of officers, organization logo, and date of the issue at the top of the first page. I have set this up in the header, and have a section break at the very beginning of the document. The problem is one of "disappearing header." She's working on the document and all of a sudden the header is gone. I have traced the problem to see what causes it. Apparently, she inadvertantly deletes the section break, and that's what makes the header go away. I believe this is because the initial section, which has nothing in it and exists only to "hold" the header, gets deleted along with the break, and that's the section with the header. There is no undo for this action, so unless she immediately leaves Word without saving the header is lost and gone forever. The only recovery is to go back to a previous issue of the newsleter and start over, losing all changes made for the issue being written. I have looked into how I might "lock" that part of the document so this can't happen. I checked Help and the FAQs, but found nothing that directly applies... or at least not as I understand. Options for Protecting seem to be based on Subdocuments or Forms, neither of which seems appropriate for the initial section. The FAQs gives a couple suggestions for locking the contents of the header, but they would seem not to prevent the entire thing from deletion. Any ideas for solving this problem. TIA, Ed |
#2
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Try this link:
http://sbarnhill.mvps.org/wordfaqs/Letterhead.htm You want to set up Different first page. "Jag Man" wrote: My wife creates the monthly newsletter for a group. It is 2-3 pages long. By tradition there is a list of officers, organization logo, and date of the issue at the top of the first page. I have set this up in the header, and have a section break at the very beginning of the document. The problem is one of "disappearing header." She's working on the document and all of a sudden the header is gone. I have traced the problem to see what causes it. Apparently, she inadvertantly deletes the section break, and that's what makes the header go away. I believe this is because the initial section, which has nothing in it and exists only to "hold" the header, gets deleted along with the break, and that's the section with the header. There is no undo for this action, so unless she immediately leaves Word without saving the header is lost and gone forever. The only recovery is to go back to a previous issue of the newsleter and start over, losing all changes made for the issue being written. I have looked into how I might "lock" that part of the document so this can't happen. I checked Help and the FAQs, but found nothing that directly applies... or at least not as I understand. Options for Protecting seem to be based on Subdocuments or Forms, neither of which seems appropriate for the initial section. The FAQs gives a couple suggestions for locking the contents of the header, but they would seem not to prevent the entire thing from deletion. Any ideas for solving this problem. TIA, Ed |
#3
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Try this link:
http://sbarnhill.mvps.org/wordfaqs/Letterhead.htm You want to set up Different first page. Ok, I read it. Will this lead to a first page header that will not have a deleatable section break? I.e., will it solve my problem? Thanks. Ed |
#4
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"Jag Man" wrote in
message ... My wife creates the monthly newsletter for a group. It is 2-3 pages long. By tradition there is a list of officers, organization logo, and date of the issue at the top of the first page. I have set this up in the header, and have a section break at the very beginning of the document. The problem is one of "disappearing header." She's working on the document and all of a sudden the header is gone. I have traced the problem to see what causes it. Apparently, she inadvertantly deletes the section break, and that's what makes the header go away. I believe this is because the initial section, which has nothing in it and exists only to "hold" the header, gets deleted along with the break, and that's the section with the header. There is no undo for this action, so unless she immediately leaves Word without saving the header is lost and gone forever. The only recovery is to go back to a previous issue of the newsleter and start over, losing all changes made for the issue being written. I have looked into how I might "lock" that part of the document so this can't happen. I checked Help and the FAQs, but found nothing that directly applies... or at least not as I understand. Options for Protecting seem to be based on Subdocuments or Forms, neither of which seems appropriate for the initial section. The FAQs gives a couple suggestions for locking the contents of the header, but they would seem not to prevent the entire thing from deletion. Any ideas for solving this problem. TIA, Ed Clarification & verification: You are saying that: -- The logo etc. are set up in the "header". Word's literal Header, or one you are just calling a Header because it's at the head of the document but still in the body portion? -- She's typing away in the body of the document, making corrections/additions/deletions. She's not working in or on the Header. From your description, the header is simply a part of the body of the document, followed by a Section Break. Why? It would not be possible to inadvertantly impact the Header if it actually existed in the Header area of the document. Therfore, you seem to not be using Word's Header & Footer abilties but instead have your header in the body area. The "flip" answer is, well put the "header" information up into the Header where it's protected. But reason tells me there might be more to the story? Every page has room for a separate space to hold a Header and a Footer. You access it by View, Header and Footer. Are you using that method? If not, why not? It sounds like a good "fix". With a good descrip, it might be possible to find a better way if none of this helps any. HTH, Pop |
#5
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Read it again. You don't need a section break, just a separate First Page
Header in which you put the newsletter nameplate. FWIW, any deletion can be undone. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jag Man" wrote in message ... Try this link: http://sbarnhill.mvps.org/wordfaqs/Letterhead.htm You want to set up Different first page. Ok, I read it. Will this lead to a first page header that will not have a deleatable section break? I.e., will it solve my problem? Thanks. Ed |
#6
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Clarification & verification: You are saying that: -- The logo etc. are set up in the "header". Word's literal Header, or one you are just calling a Header because it's at the head of the document but still in the body portion? I'm calling it the Header because it is in Word's literal Header as you refer to it. The one that can only be changed if you select header/footer view. -- She's typing away in the body of the document, making corrections/additions/deletions. She's not working in or on the Header. From your description, the header is simply a part of the body of the document, followed by a Section Break. Why? I must not have said it clearly enough then, because that's not not what I THINK I said. When I say "She's working on the document and all of a sudden the header is gone." I meand she is working in the document outside the header. Perhaps the confusion is because I said there is a section break at the very beginning of the document. I believe this is the correct way to describe it because it occures right after the header. As I recall, it is necessary in order to prevent the header from appearing on subsequent pages. That is, the first page header is applied only to the section before this break, and an empty header is defined for subsequent pages. It would not be possible to inadvertantly impact the Header if it actually existed in the Header area of the document. Therfore, you seem to not be using Word's Header & Footer abilties but instead have your header in the body area. Oh, but that were true! I'm not trying to be funny, but I am telling yoy what happens, as strange as it sounds. The "flip" answer is, well put the "header" information up into the Header where it's protected. It is. But reason tells me there might be more to the story? Every page has room for a separate space to hold a Header and a Footer. You access it by View, Header and Footer. Understood. While far from an expert, I have been using Word for as long as it has been around. I have created documents hundreds of pages long. And I have used headers/footers. This is a strange problem I have not been able to solve, so am posting here. More to the story? Well, it's a two-column page layout, but the header extends the full page width. Are you using that method? If not, why not? It sounds like a good "fix". With a good descrip, it might be possible to find a better way if none of this helps any. Let me ask you this. Suppose you set up a document so that there is Header A on the first page, and Header B on subsequent pages. Since headers/footers "go with sections," in a manner of speaking, there must be a section break somewhere between the first page and the second, else Header A would appear on the second page too. Now, suppose all of this is working splindedly and then you select that section break and hit the delete key. What happens? Clearly, there is now only one section so there can be only one header, but which will it be? While writing this note I tried an experiment in my document. I put a line in the header for the second section saying "Section 2 header." Guess what? When I deleted the section break "Section 2 header" shows up as the header on the first and second pages! It turns out it is Header B that survives! So, I understand what is happening a little better but the problem remains. When the section break is deleted the fist page header disappears because it is getting replaced by the header specified for the second and following pages. And in spite of contrary assertions by someone else who responded, it cannot be Undone. the Undo is graryed out on the Edit menu. It seems that deletion of section breaks cannot be undon under certain circumstances. Many thanks, Pop. I'll poke around at it a bit more, but if what I'm saying is still leaving you puzzled, let me know. Ed |
#7
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I believe the problem has to do with the 2-columns format interacting
with the headers. In the last note I said the section break was needed to get different headers on subsequent pages, but I now see it's to get to 2-colums. Apparently, I chose "this point forward" instead of "entire document", and that's what necessitated the section break. Ed |
#8
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"Suzanne S. Barnhill" wrote in message ... Read it again. You don't need a section break, just a separate First Page I forgot to mention that after the header the document is 2-column. That is why the section break is there. Header in which you put the newsletter nameplate. FWIW, any deletion can be undone. In some cases Undo is grayed on the Edit menu. That's what I'm seeing in this case. I've used Word for many years, and have encountered other times when Undo is not supported. Thanks. Ed |
#9
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Is the entire newsletter two columns? Because if you set the entire
document to two columns, the header will still span both columns. No section breaks required. In fact, people often complain about this. On 8/8/05 11:40 PM, "Jag Man" wrote: "Suzanne S. Barnhill" wrote in message ... Read it again. You don't need a section break, just a separate First Page I forgot to mention that after the header the document is 2-column. That is why the section break is there. Header in which you put the newsletter nameplate. FWIW, any deletion can be undone. In some cases Undo is grayed on the Edit menu. That's what I'm seeing in this case. I've used Word for many years, and have encountered other times when Undo is not supported. Thanks. Ed -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#10
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Yes, it is. I think at one time the header material was not in a
header, and that made it necessary to do a Section break to get to the 2-column format. Thanks. Ed "Daiya Mitchell" wrote in message .. . Is the entire newsletter two columns? Because if you set the entire document to two columns, the header will still span both columns. No section breaks required. In fact, people often complain about this. |
#11
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I did succeed in getting a stable header, i.e., one that is not
subject to unintentional, irreversible deletion. Just wanted to report back and close this off. The problem was that I wanted a different first -page header, and 2-column format. Apparently, when I set this up a couple years ago I did it by putting a continuous section break at the beginning of an empty document, then set the 2-column format to apply "from this point forward" immediately after the section break. Most likely, I did it that way because at that time the "header" was not a proper Word header--- just a bunch of text boxes and a logo at the top of the page, so i needed 1-column format there to make it work. I later put the header material in a real Word Header, and checked the box saying "different first page header," but did not remove the section break. The result was a two section document with header-1 on the first page and header-2 on subsequent pages. It worked, but when done that way the first page header is rather volatile; if the section break is deleted suddenly there is only one section so only one header is needed, and it is header 2 that survives. Moreover, that action leaves the Undo on the Edit menu grayed, so it cannot be undone. The header one material is lost forever! So, there you have it. Thanks to all who responded. It was the interaction here that led me to the solution. Ed |
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