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Can I automatically add superscript sentence numbers in Word?
Frequently I type passages and enter superscript number manually. Is there an
easier way? |
#2
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Can I automatically add superscript sentence numbers in Word?
PatB wrote:
Frequently I type passages and enter superscript number manually. Is there an easier way? I don't think there will be a completely automatic way, because Word often has a hard time determining what constitutes a sentence. However, you can make your job easier by defining an AutoCorrect entry. - In any document, insert a SEQ field. One way is to use the Insert Field dialog; another way is to press Ctrl+F9, type the field code between the resulting braces, and press F9 to update the field. Let's say you choose sn (for "sentence number") as the sequence identifier. Then the field code would look like {SEQ sn} and the field's result will be a number, in this case the number 1 because it's the first SEQ field for this sequence. - Select the field result and format it as a superscript. - While the field result is still selected, go to Tools AutoCorrect Options. In the middle of the dialog, the number 1 will be in the With box. Click the "Formatted text" option button above the box, so the 1 appears as a superscript. - In the Replace box to the left, enter a unique code for this item, such as the letters sn or s#. You want something that won't ordinarily be typed in any document. - Click the Add button and then the OK button. You didn't say whether the sentence number goes before or after the sentence itself. Either way, type the AutoCorrect code, separated from the nearest word or punctuation by a space. (The space is necessary to let the code be recognized. Unfortunately, there's no automatic way to delete it.) The code will be replaced by the superscript field, which will automatically show the next number in the sequence. If you add or delete a sentence, including the field, you'll then need to select all (Ctrl+A) and update the fields (F9) to adjust all the following sentence numbers. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org |
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