Greetings,

Office Pro Word 2003 sp1, Windows XP sp2:

My users have brought me a document which has been swapped between
multiple users and edited with a significant amount of markup, including
comments and highlighting. The users would now like to distribute the
document in a state that forces it to open showing the final text only,
without showing any of the markup.

In Help there is an article entitled “About displaying tracked changes
and comments” which states:

“If you hide a type of markup by clearing it on the Show menu, the
markup automatically appears each time the document is opened unless you
clear the ‘Make hidden markup visible when opening or saving’ check box
on the Security tab of the Options dialog box (Tools menu). Even if you
clear this check box, the markup is still in the document and can be
revealed by selecting the type of markup on the Show menu.”

Unfortunately, this solution does not appear to work. Before saving and
closing the document, I used the Reviewing toolbar to set the view to
“Final” and used the Show menu of the Reviewing toolbar to make sure
that Comments, Ink Annotations, Insertions and Deletions, and Formatting
were all turned off. I then checked the main View menu to make sure that
Markup was turned off. Then, after checking all of these spots, I went
to Tools | Options | Security and unchecked “Make hidden markup visible
when opening or saving”, as per the instructions in the Help article.

However, when I save, close, and re-open the document, the view still
reverts to “Final Showing Markup” and all the markup is still visible.

Suggestions?