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#1
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Multiple "Heading 4" Styles
Hi,
I have a large document written in Word 2003 that uses Outline Numbering. Headings 1, 2, 3 and 4 are specified as bold while the remaining heading level styles are unemphasized. Sometimes, however, the flow or content of a section requires entire sentences or paragraphs to be given the bold "Heading 4" style which looks quite bad, obviously. Can I create an additional style (say "Heading 4n") and define it as "Heading 4 + not bold" and use THAT style as needed? There would still be 9 numbered heading levels, but two version of heading 4 (one bold, one not). Another option, I guess, would be a character style that removes the emphasis - is that a better option? Thanks, Keith |
#2
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Hello Keith
Keith wrote: I have a large document written in Word 2003 that uses Outline Numbering. Headings 1, 2, 3 and 4 are specified as bold while the remaining heading level styles are unemphasized. Sometimes, however, the flow or content of a section requires entire sentences or paragraphs to be given the bold "Heading 4" style which looks quite bad, obviously. Entire paragraphs as headings? Could you explain a little more why you want that? What kind of text are we talking about? Can I create an additional style (say "Heading 4n") and define it as "Heading 4 + not bold" and use THAT style as needed? You can of course define any number of additional Heading styles. You can even make sure it has an outline-level of 4, so that your TOC picks it up. You will, of course, run into problems when you have outline-numbering in place and expect that a paragraph in "Heading 4" works in the same way for your numbering sequence as one in "Heading 4 timid". There would still be 9 numbered heading levels, but two version of heading 4 (one bold, one not). You are using 9 numbered heading levels in one document, and as part of a single outline sequence? Numbered?!! Sorry for the repetition, but: What kind of text are we talking about here? Another option, I guess, would be a character style that removes the emphasis - is that a better option? That would work better technically, beceause it does not mess your outline numbering/level up. 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#3
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Thanks for the quick response, Robert.
I've been just as perplexed as you with regard to this document... It's a legal document (~900 pages) for a city and it lays out their building codes, etc. Here's a sample of a "good" section: ARTICLE 1. Aliquam diam risus Chapter 1. Neque porro quisquam est qui dolorem ipsum quia dolor sit amet, consectetur, adipisci velit Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum. Sec. 1.1.1. Dolorem ipsum quia In vel neque. Duis mollis mauris quis justo. Ut ullamcorper diam et pede. Aliquam ac orci sit amet enim gravida iaculis. Nullam sed orci. Etiam aliquam justo non tortor. Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus. Vestibulum ipsum. Nam in lectus ac dolor porttitor suscipit. Vestibulum in quam. A. [BOLD] Vivamus sed elit at diam laoreet auctor B. [BOLD Praesent ornare venenatis pede C. [BOLD] Vivamus auctor feugiat magna Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui. Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada vitae, consequat vitae, molestie quis, orci. Nunc vel odio. Sometimes, however, based upon the content or the author, I guess, outline level 4 (the capitalized letters A, B and C, above) contain "meaty" content and are entire sentences or paragraphs. Unfortunately, there are too many of these to have someone go through and add short headers or titles and make the sentences "bodies" instead. In addition, we cannot convert these troublesome sections into numbered lists. So, it sounds like my best bet is to apply the bold "Heading 4" style throughout the document, as required, and then go back and touch up the troublesome (long, bold paragraphs instead of headings) with an "anti-bold" character style. Right? Thanks! On Fri, 18 Mar 2005 20:33:54 +0100, "Robert M. Franz" wrote: Hello Keith Keith wrote: I have a large document written in Word 2003 that uses Outline Numbering. Headings 1, 2, 3 and 4 are specified as bold while the remaining heading level styles are unemphasized. Sometimes, however, the flow or content of a section requires entire sentences or paragraphs to be given the bold "Heading 4" style which looks quite bad, obviously. Entire paragraphs as headings? Could you explain a little more why you want that? What kind of text are we talking about? Can I create an additional style (say "Heading 4n") and define it as "Heading 4 + not bold" and use THAT style as needed? You can of course define any number of additional Heading styles. You can even make sure it has an outline-level of 4, so that your TOC picks it up. You will, of course, run into problems when you have outline-numbering in place and expect that a paragraph in "Heading 4" works in the same way for your numbering sequence as one in "Heading 4 timid". There would still be 9 numbered heading levels, but two version of heading 4 (one bold, one not). You are using 9 numbered heading levels in one document, and as part of a single outline sequence? Numbered?!! Sorry for the repetition, but: What kind of text are we talking about here? Another option, I guess, would be a character style that removes the emphasis - is that a better option? That would work better technically, beceause it does not mess your outline numbering/level up. 2cents Robert |
#4
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Hello Keith
Keith wrote: Thanks for the quick response, Robert. You're welcome! I've been just as perplexed as you with regard to this document... It's a legal document (~900 pages) for a city and it lays out their building codes, etc. I should've guessed. OK, so we put away the idea of "understanding" and try to "get it done". :-) [stripped sample legal outline up to level 3 outline headings] A. [BOLD] Vivamus sed elit at diam laoreet auctor B. [BOLD Praesent ornare venenatis pede C. [BOLD] Vivamus auctor feugiat magna Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui. Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada vitae, consequat vitae, molestie quis, orci. Nunc vel odio. Sometimes, however, based upon the content or the author, I guess, outline level 4 (the capitalized letters A, B and C, above) contain "meaty" content and are entire sentences or paragraphs. Unfortunately, there are too many of these to have someone go through and add short headers or titles and make the sentences "bodies" instead. In addition, we cannot convert these troublesome sections into numbered lists. I have next to no first-hand experience with legal documents, and the small bit is surely in a jurisdiction totally different to where you are. [I.e.: Devour what follows with an even bigger grain of salt then all the rest I'm dishing up usually! :-)] Converting those large headings into shorter ones with accompanying text would be the most preferable solution IMHO. Especially since you mention it *could* be done if only you had enough resources. I just wonder: Does this document have a table of contents (TOC) [I would think so], and up to what level? What do you expect to show up in the TOC from these not-anymore-bold Heading 4 entries? 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#5
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Bob has a good point. If there is a TOC that includes Level 4 and you
manually remove Bold from the "headings," they'll turn up the reverse (bold) in the TOC. If there is any portion of the paragraph that could be treated as a heading, you could use a style separator or the technique described in http://home.earthlink.net/~wordfaqs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Robert M. Franz" wrote in message ... Hello Keith Keith wrote: Thanks for the quick response, Robert. You're welcome! I've been just as perplexed as you with regard to this document... It's a legal document (~900 pages) for a city and it lays out their building codes, etc. I should've guessed. OK, so we put away the idea of "understanding" and try to "get it done". :-) [stripped sample legal outline up to level 3 outline headings] A. [BOLD] Vivamus sed elit at diam laoreet auctor B. [BOLD Praesent ornare venenatis pede C. [BOLD] Vivamus auctor feugiat magna Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui. Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada vitae, consequat vitae, molestie quis, orci. Nunc vel odio. Sometimes, however, based upon the content or the author, I guess, outline level 4 (the capitalized letters A, B and C, above) contain "meaty" content and are entire sentences or paragraphs. Unfortunately, there are too many of these to have someone go through and add short headers or titles and make the sentences "bodies" instead. In addition, we cannot convert these troublesome sections into numbered lists. I have next to no first-hand experience with legal documents, and the small bit is surely in a jurisdiction totally different to where you are. [I.e.: Devour what follows with an even bigger grain of salt then all the rest I'm dishing up usually! :-)] Converting those large headings into shorter ones with accompanying text would be the most preferable solution IMHO. Especially since you mention it *could* be done if only you had enough resources. I just wonder: Does this document have a table of contents (TOC) [I would think so], and up to what level? What do you expect to show up in the TOC from these not-anymore-bold Heading 4 entries? 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#6
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Sorry to come late to the party, but it occurs to me that this may be a case
for LISTNUM :-). Use an alternative style for the non-heading numbered paras, and place a level 4 LISTNUM field at the start of those paragraphs. (Use para style to adjust indents and tabs as required.) Provided there is only the one numbering sequence in the document, an unnamed LISTNUM will pick up from the heading numbering. Agree the TOC issues - though if these paras are not really headings at all (common in legal docs, I think) then they'll either need to be excluded from any TOC, or given some shorthand title via a TC field, I guess. -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Suzanne S. Barnhill" wrote in message ... Bob has a good point. If there is a TOC that includes Level 4 and you manually remove Bold from the "headings," they'll turn up the reverse (bold) in the TOC. If there is any portion of the paragraph that could be treated as a heading, you could use a style separator or the technique described in http://home.earthlink.net/~wordfaqs/RunInSidehead.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Robert M. Franz" wrote in message ... Hello Keith Keith wrote: Thanks for the quick response, Robert. You're welcome! I've been just as perplexed as you with regard to this document... It's a legal document (~900 pages) for a city and it lays out their building codes, etc. I should've guessed. OK, so we put away the idea of "understanding" and try to "get it done". :-) [stripped sample legal outline up to level 3 outline headings] A. [BOLD] Vivamus sed elit at diam laoreet auctor B. [BOLD Praesent ornare venenatis pede C. [BOLD] Vivamus auctor feugiat magna Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui. Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada vitae, consequat vitae, molestie quis, orci. Nunc vel odio. Sometimes, however, based upon the content or the author, I guess, outline level 4 (the capitalized letters A, B and C, above) contain "meaty" content and are entire sentences or paragraphs. Unfortunately, there are too many of these to have someone go through and add short headers or titles and make the sentences "bodies" instead. In addition, we cannot convert these troublesome sections into numbered lists. I have next to no first-hand experience with legal documents, and the small bit is surely in a jurisdiction totally different to where you are. [I.e.: Devour what follows with an even bigger grain of salt then all the rest I'm dishing up usually! :-)] Converting those large headings into shorter ones with accompanying text would be the most preferable solution IMHO. Especially since you mention it *could* be done if only you had enough resources. I just wonder: Does this document have a table of contents (TOC) [I would think so], and up to what level? What do you expect to show up in the TOC from these not-anymore-bold Heading 4 entries? 2cents Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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