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#1
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section breaks won't hold
I've got a 4 page 8 1/2x 11 document with different #'s of columns on each
page. So, I just entered section breaks (either page breaks or continuous) at the end of each page and formatted them individually, as four individual sections. No problem. But, I use this document and use new text in it each week and when I get to typing the breaks seem to move. I'll place my cursor on page 3 for ex. and change to 3 columns and pages 2 and 3 go to 3 columns. Ughhhhhhhh!! Q. shouldn't a break hold on a saved document? Q. when I want to re-format (change columns, etc.) a section do I place the cursor at the very bottom of the section, top of the section, or anywhere in the section? Thanks in advance for all of you Word 2003 experts' help. Doug |
#2
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section breaks won't hold
First, understand that Word does not have any concept of what a 'page' is.
Section Breaks - like everything else - are inserted into the flow of the text. As the content is modified, the Section Breaks shift accordingly, so when you revise a sectioned document it is frequently necessary to remove existing section breaks, then reinsert them in the appropriate new locations. The indication of what section you are in hasn't much to do with the 'page' you're on - take a look at the Status Bar to determine what section you're in. When you make a change, that is the section that will be affected. Turn on the non-printing characters in the document (Show/Hide button on the Standard Toolbar) to see where the breaks actually are, then adjust accordingly. You may even find that if you deleted content you also may have deleted the section breaks you think are still there or they may be on a different 'page' than where you created them originally. You'll also do much better if you learn to use Normal View rather than relying on Print Layout View when editing a sectioned document. HTH |:) Bob Jones [MVP] Office:Mac On 6/30/06 8:55 PM, in article , "Whizzer" wrote: I've got a 4 page 8 1/2x 11 document with different #'s of columns on each page. So, I just entered section breaks (either page breaks or continuous) at the end of each page and formatted them individually, as four individual sections. No problem. But, I use this document and use new text in it each week and when I get to typing the breaks seem to move. I'll place my cursor on page 3 for ex. and change to 3 columns and pages 2 and 3 go to 3 columns. Ughhhhhhhh!! Q. shouldn't a break hold on a saved document? Q. when I want to re-format (change columns, etc.) a section do I place the cursor at the very bottom of the section, top of the section, or anywhere in the section? Thanks in advance for all of you Word 2003 experts' help. Doug |
#3
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section breaks won't hold
So, Cyber, when I DELETE the previous weeks text in order to prepare the new
weeks' document, I have also deleted my section breaks so therefore I need to reformat? Bummer.............. The only thing with NORMAL View is that when I am typing I can't figure out where the columns end and where the page ends, etc. in order to figure my document page spacing as I can with Print view. It's all in one left hand column of text that runs on endlessly. Can you help, please? "CyberTaz" wrote: First, understand that Word does not have any concept of what a 'page' is. Section Breaks - like everything else - are inserted into the flow of the text. As the content is modified, the Section Breaks shift accordingly, so when you revise a sectioned document it is frequently necessary to remove existing section breaks, then reinsert them in the appropriate new locations. The indication of what section you are in hasn't much to do with the 'page' you're on - take a look at the Status Bar to determine what section you're in. When you make a change, that is the section that will be affected. Turn on the non-printing characters in the document (Show/Hide button on the Standard Toolbar) to see where the breaks actually are, then adjust accordingly. You may even find that if you deleted content you also may have deleted the section breaks you think are still there or they may be on a different 'page' than where you created them originally. You'll also do much better if you learn to use Normal View rather than relying on Print Layout View when editing a sectioned document. HTH |:) Bob Jones [MVP] Office:Mac On 6/30/06 8:55 PM, in article , "Whizzer" wrote: I've got a 4 page 8 1/2x 11 document with different #'s of columns on each page. So, I just entered section breaks (either page breaks or continuous) at the end of each page and formatted them individually, as four individual sections. No problem. But, I use this document and use new text in it each week and when I get to typing the breaks seem to move. I'll place my cursor on page 3 for ex. and change to 3 columns and pages 2 and 3 go to 3 columns. Ughhhhhhhh!! Q. shouldn't a break hold on a saved document? Q. when I want to re-format (change columns, etc.) a section do I place the cursor at the very bottom of the section, top of the section, or anywhere in the section? Thanks in advance for all of you Word 2003 experts' help. Doug |
#4
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section breaks won't hold
The simple answer is: re-design the document for its purpose. Your current
design is causing you grief and wasting your time. A document that you update weekly is primarily a data-entry tool, and should be designed accordingly. Either your current design is inherently faulty, or it's too complex for its intended use and its users' skill level. Think about what you're trying to achieve, and design a document that makes that easy. Do you really need columns and section breaks at all? "Whizzer" wrote in message ... So, Cyber, when I DELETE the previous weeks text in order to prepare the new weeks' document, I have also deleted my section breaks so therefore I need to reformat? Bummer.............. The only thing with NORMAL View is that when I am typing I can't figure out where the columns end and where the page ends, etc. in order to figure my document page spacing as I can with Print view. It's all in one left hand column of text that runs on endlessly. Can you help, please? "CyberTaz" wrote: First, understand that Word does not have any concept of what a 'page' is. Section Breaks - like everything else - are inserted into the flow of the text. As the content is modified, the Section Breaks shift accordingly, so when you revise a sectioned document it is frequently necessary to remove existing section breaks, then reinsert them in the appropriate new locations. The indication of what section you are in hasn't much to do with the 'page' you're on - take a look at the Status Bar to determine what section you're in. When you make a change, that is the section that will be affected. Turn on the non-printing characters in the document (Show/Hide button on the Standard Toolbar) to see where the breaks actually are, then adjust accordingly. You may even find that if you deleted content you also may have deleted the section breaks you think are still there or they may be on a different 'page' than where you created them originally. You'll also do much better if you learn to use Normal View rather than relying on Print Layout View when editing a sectioned document. HTH |:) Bob Jones [MVP] Office:Mac On 6/30/06 8:55 PM, in article , "Whizzer" wrote: I've got a 4 page 8 1/2x 11 document with different #'s of columns on each page. So, I just entered section breaks (either page breaks or continuous) at the end of each page and formatted them individually, as four individual sections. No problem. But, I use this document and use new text in it each week and when I get to typing the breaks seem to move. I'll place my cursor on page 3 for ex. and change to 3 columns and pages 2 and 3 go to 3 columns. Ughhhhhhhh!! Q. shouldn't a break hold on a saved document? Q. when I want to re-format (change columns, etc.) a section do I place the cursor at the very bottom of the section, top of the section, or anywhere in the section? Thanks in advance for all of you Word 2003 experts' help. Doug |
#5
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section breaks won't hold
You shouldn't be deleting text to prepare a new document. Save the formatted
document (without the text) as a template and create new documents from it. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Whizzer wrote: So, Cyber, when I DELETE the previous weeks text in order to prepare the new weeks' document, I have also deleted my section breaks so therefore I need to reformat? Bummer.............. The only thing with NORMAL View is that when I am typing I can't figure out where the columns end and where the page ends, etc. in order to figure my document page spacing as I can with Print view. It's all in one left hand column of text that runs on endlessly. Can you help, please? "CyberTaz" wrote: First, understand that Word does not have any concept of what a 'page' is. Section Breaks - like everything else - are inserted into the flow of the text. As the content is modified, the Section Breaks shift accordingly, so when you revise a sectioned document it is frequently necessary to remove existing section breaks, then reinsert them in the appropriate new locations. The indication of what section you are in hasn't much to do with the 'page' you're on - take a look at the Status Bar to determine what section you're in. When you make a change, that is the section that will be affected. Turn on the non-printing characters in the document (Show/Hide button on the Standard Toolbar) to see where the breaks actually are, then adjust accordingly. You may even find that if you deleted content you also may have deleted the section breaks you think are still there or they may be on a different 'page' than where you created them originally. You'll also do much better if you learn to use Normal View rather than relying on Print Layout View when editing a sectioned document. HTH |:) Bob Jones [MVP] Office:Mac On 6/30/06 8:55 PM, in article , "Whizzer" wrote: I've got a 4 page 8 1/2x 11 document with different #'s of columns on each page. So, I just entered section breaks (either page breaks or continuous) at the end of each page and formatted them individually, as four individual sections. No problem. But, I use this document and use new text in it each week and when I get to typing the breaks seem to move. I'll place my cursor on page 3 for ex. and change to 3 columns and pages 2 and 3 go to 3 columns. Ughhhhhhhh!! Q. shouldn't a break hold on a saved document? Q. when I want to re-format (change columns, etc.) a section do I place the cursor at the very bottom of the section, top of the section, or anywhere in the section? Thanks in advance for all of you Word 2003 experts' help. Doug |
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