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#1
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Section breaks to page breaks
In a .doc file which is the output of a mail-merge, I want to change all of
the Next-Page Section breaks to Manual Page breaks. So I fill in the replace dialog with Find ^b, Replace with ^m, click Replace all. I get a message that 1 occurrence was changed, but that is not true - no changes were made. Repeating the command results in zero changes. Find next finds the section break, but a subsequent Replace does nothing. Why is that? This behavior is the same in Word 2002 (Office XP) and Word 2007. Thx, -TedMi |
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#2
Posted to microsoft.public.word.pagelayout
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Section breaks to page breaks
I just tried ^b/^m find/replace here, and it works fine for me. Turn on
non-printing formatting marks (Ctrl+Shift+8/* toggles them). Then, instead of Replace All, try Find Next, then click Replace to see exactly what's being found and replaced. Here, I see Section Break (Next Page) changing to Page Break. Does Replace give you different results from Replace All? Also... is this occurring just in that document, or does the problem occur in new document, as well? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... In a .doc file which is the output of a mail-merge, I want to change all of the Next-Page Section breaks to Manual Page breaks. So I fill in the replace dialog with Find ^b, Replace with ^m, click Replace all. I get a message that 1 occurrence was changed, but that is not true - no changes were made. Repeating the command results in zero changes. Find next finds the section break, but a subsequent Replace does nothing. Why is that? This behavior is the same in Word 2002 (Office XP) and Word 2007. Thx, -TedMi |
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#3
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Section breaks to page breaks
Herb: Thanks for responding.
If I insert section breaks by hand into a new or existing doc, find/replace works just fine, both Replace all and one-by-one. But in a doc created by mail merge (which separates instances of the master with section breaks), the replace fails. On the replace dialog, clicking "Find next" finds each successive section break, but clicking Replace moves to the next break WITHOUT replacing the current one. -TedMi "Herb Tyson [MVP]" wrote in message ... I just tried ^b/^m find/replace here, and it works fine for me. Turn on non-printing formatting marks (Ctrl+Shift+8/* toggles them). Then, instead of Replace All, try Find Next, then click Replace to see exactly what's being found and replaced. Here, I see Section Break (Next Page) changing to Page Break. Does Replace give you different results from Replace All? Also... is this occurring just in that document, or does the problem occur in new document, as well? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... In a .doc file which is the output of a mail-merge, I want to change all of the Next-Page Section breaks to Manual Page breaks. So I fill in the replace dialog with Find ^b, Replace with ^m, click Replace all. I get a message that 1 occurrence was changed, but that is not true - no changes were made. Repeating the command results in zero changes. Find next finds the section break, but a subsequent Replace does nothing. Why is that? This behavior is the same in Word 2002 (Office XP) and Word 2007. Thx, -TedMi |
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#4
Posted to microsoft.public.word.pagelayout
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Section breaks to page breaks
I just tried it with a merge document, and it continues to work just fine...
this is in a merge-result document created in Word 2007, and find/replace exercised in Word 2007 (running in Windows 7). So... the question now is whether the document you're creating is somehow different from what I'm creating, or if there's some other issue involved. Does this happen with a newly-created set of merged documents (created in Word 2007)? Or, is the source of the file(s) in which it's failing from Word 2002? If you'd like, I can send you the merge-result document I created and you can see if the ^b/^m find/replace works on it in your setup. I.e.: is the document you're creating the problem? Or, are both Word 2002/2007 damaged somehow? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... Herb: Thanks for responding. If I insert section breaks by hand into a new or existing doc, find/replace works just fine, both Replace all and one-by-one. But in a doc created by mail merge (which separates instances of the master with section breaks), the replace fails. On the replace dialog, clicking "Find next" finds each successive section break, but clicking Replace moves to the next break WITHOUT replacing the current one. -TedMi "Herb Tyson [MVP]" wrote in message ... I just tried ^b/^m find/replace here, and it works fine for me. Turn on non-printing formatting marks (Ctrl+Shift+8/* toggles them). Then, instead of Replace All, try Find Next, then click Replace to see exactly what's being found and replaced. Here, I see Section Break (Next Page) changing to Page Break. Does Replace give you different results from Replace All? Also... is this occurring just in that document, or does the problem occur in new document, as well? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... In a .doc file which is the output of a mail-merge, I want to change all of the Next-Page Section breaks to Manual Page breaks. So I fill in the replace dialog with Find ^b, Replace with ^m, click Replace all. I get a message that 1 occurrence was changed, but that is not true - no changes were made. Repeating the command results in zero changes. Find next finds the section break, but a subsequent Replace does nothing. Why is that? This behavior is the same in Word 2002 (Office XP) and Word 2007. Thx, -TedMi |
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#5
Posted to microsoft.public.word.pagelayout
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Section breaks to page breaks
More specifics on this behavior:
In a merged letter, ^b to ^m replacement works just fine. But if the merge master is a table (labels), the section breaks between each page are not replaceable. In normal (draft) view, if I highlight the section break and type Ctrl-Enter, it has no effect! I can delete the break, but not replace it. Deleting and then inserting (or typing) a page break inserts an empty paragraph above the table, upsetting the alignment of text on the labels. If the table extends to the bottom of the page, then deleting the breaks without replacing them results in automatic page breaks. Thanks for your efforts -TedMi "Herb Tyson [MVP]" wrote in message ... I just tried it with a merge document, and it continues to work just fine... this is in a merge-result document created in Word 2007, and find/replace exercised in Word 2007 (running in Windows 7). So... the question now is whether the document you're creating is somehow different from what I'm creating, or if there's some other issue involved. Does this happen with a newly-created set of merged documents (created in Word 2007)? Or, is the source of the file(s) in which it's failing from Word 2002? If you'd like, I can send you the merge-result document I created and you can see if the ^b/^m find/replace works on it in your setup. I.e.: is the document you're creating the problem? Or, are both Word 2002/2007 damaged somehow? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... Herb: Thanks for responding. If I insert section breaks by hand into a new or existing doc, find/replace works just fine, both Replace all and one-by-one. But in a doc created by mail merge (which separates instances of the master with section breaks), the replace fails. On the replace dialog, clicking "Find next" finds each successive section break, but clicking Replace moves to the next break WITHOUT replacing the current one. -TedMi "Herb Tyson [MVP]" wrote in message ... I just tried ^b/^m find/replace here, and it works fine for me. Turn on non-printing formatting marks (Ctrl+Shift+8/* toggles them). Then, instead of Replace All, try Find Next, then click Replace to see exactly what's being found and replaced. Here, I see Section Break (Next Page) changing to Page Break. Does Replace give you different results from Replace All? Also... is this occurring just in that document, or does the problem occur in new document, as well? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... In a .doc file which is the output of a mail-merge, I want to change all of the Next-Page Section breaks to Manual Page breaks. So I fill in the replace dialog with Find ^b, Replace with ^m, click Replace all. I get a message that 1 occurrence was changed, but that is not true - no changes were made. Repeating the command results in zero changes. Find next finds the section break, but a subsequent Replace does nothing. Why is that? This behavior is the same in Word 2002 (Office XP) and Word 2007. Thx, -TedMi |
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#6
Posted to microsoft.public.word.pagelayout
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Section breaks to page breaks
Oh, that's a whole 'nother kettle of fish. It's well known that Word is
incredibly bloody-minded about removing *anything* between tables using Replace (although you can delete breaks and paragraph marks manually). But why do you need to remove the section breaks in a label merge? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "TedMi" wrote in message ... More specifics on this behavior: In a merged letter, ^b to ^m replacement works just fine. But if the merge master is a table (labels), the section breaks between each page are not replaceable. In normal (draft) view, if I highlight the section break and type Ctrl-Enter, it has no effect! I can delete the break, but not replace it. Deleting and then inserting (or typing) a page break inserts an empty paragraph above the table, upsetting the alignment of text on the labels. If the table extends to the bottom of the page, then deleting the breaks without replacing them results in automatic page breaks. Thanks for your efforts -TedMi "Herb Tyson [MVP]" wrote in message ... I just tried it with a merge document, and it continues to work just fine... this is in a merge-result document created in Word 2007, and find/replace exercised in Word 2007 (running in Windows 7). So... the question now is whether the document you're creating is somehow different from what I'm creating, or if there's some other issue involved. Does this happen with a newly-created set of merged documents (created in Word 2007)? Or, is the source of the file(s) in which it's failing from Word 2002? If you'd like, I can send you the merge-result document I created and you can see if the ^b/^m find/replace works on it in your setup. I.e.: is the document you're creating the problem? Or, are both Word 2002/2007 damaged somehow? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... Herb: Thanks for responding. If I insert section breaks by hand into a new or existing doc, find/replace works just fine, both Replace all and one-by-one. But in a doc created by mail merge (which separates instances of the master with section breaks), the replace fails. On the replace dialog, clicking "Find next" finds each successive section break, but clicking Replace moves to the next break WITHOUT replacing the current one. -TedMi "Herb Tyson [MVP]" wrote in message ... I just tried ^b/^m find/replace here, and it works fine for me. Turn on non-printing formatting marks (Ctrl+Shift+8/* toggles them). Then, instead of Replace All, try Find Next, then click Replace to see exactly what's being found and replaced. Here, I see Section Break (Next Page) changing to Page Break. Does Replace give you different results from Replace All? Also... is this occurring just in that document, or does the problem occur in new document, as well? -- Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "TedMi" wrote in message ... In a .doc file which is the output of a mail-merge, I want to change all of the Next-Page Section breaks to Manual Page breaks. So I fill in the replace dialog with Find ^b, Replace with ^m, click Replace all. I get a message that 1 occurrence was changed, but that is not true - no changes were made. Repeating the command results in zero changes. Find next finds the section break, but a subsequent Replace does nothing. Why is that? This behavior is the same in Word 2002 (Office XP) and Word 2007. Thx, -TedMi |
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#7
Posted to microsoft.public.word.pagelayout
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Section breaks to page breaks
"Suzanne S. Barnhill" wrote in message
... ... But why do you need to remove the section breaks in a label merge? Because sometimes the margins need to be set to some value the printer driver considers unprintable, but which print fine. Printing a 50-page doc requires 50 responses to the message: "The margins of Section x are set outside of the printable area..." -TedMi |
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#8
Posted to microsoft.public.word.pagelayout
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Section breaks to page breaks
Gotcha. FWIW, this never seems to happen when I use Avery labels, which
generally allow at least half an inch at the bottom, which is enough to satisfy most printers. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "TedMi" wrote in message ... "Suzanne S. Barnhill" wrote in message ... ... But why do you need to remove the section breaks in a label merge? Because sometimes the margins need to be set to some value the printer driver considers unprintable, but which print fine. Printing a 50-page doc requires 50 responses to the message: "The margins of Section x are set outside of the printable area..." -TedMi |
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