Reply
 
Thread Tools Display Modes
  #1   Report Post  
Posted to microsoft.public.word.docmanagement
newbie newbie is offline
external usenet poster
 
Posts: 19
Default Removing Unwanted Paragraph Marks

I am editing a document created by someone else. It appears they put a
paragraph mark at the end of every line. When I change margins, lines break
in unusual places because of the paragraph marks. I've tried searching for
paragraph marks and replacing them with spaces, but that doesn't work. Any
suggestions other than manually going through the document line by line. It
is a long document. I thought there might be a clue in autoformat, but I
can't figure out how to use it.
--
Thanks
  #2   Report Post  
Posted to microsoft.public.word.docmanagement
Rae Drysdale Rae Drysdale is offline
external usenet poster
 
Posts: 507
Default Removing Unwanted Paragraph Marks

I wonder how you were doing the replacements, because this is how to remove
the paragraph marks. In the Replace box enter ^p you actually don't need to
put anything in the replace with box. Just click on replace all and they
should all be removed.
--
Rae Drysdale


"Newbie" wrote:

I am editing a document created by someone else. It appears they put a
paragraph mark at the end of every line. When I change margins, lines break
in unusual places because of the paragraph marks. I've tried searching for
paragraph marks and replacing them with spaces, but that doesn't work. Any
suggestions other than manually going through the document line by line. It
is a long document. I thought there might be a clue in autoformat, but I
can't figure out how to use it.
--
Thanks

  #3   Report Post  
Posted to microsoft.public.word.docmanagement
Idaho Word Man Idaho Word Man is offline
external usenet poster
 
Posts: 417
Default Removing Unwanted Paragraph Marks

You need to be careful of doing a "Replace All," since it may well make the
entire document a single paragraph, which will create problems of its own.

I go through a little more complex process when I have to convert documents
like this. My process is based on the assumption that there is usually a line
or paragraph break between paragraphs in a document like this. If there is
not a blank line between paragraphs, you will need to do something different.

First, I use the Replace function to change all instances of two spaces to a
single space. I often need to use the Change All option several times, since
there will be some places that have more than two spaces together.

When there are no more instances of two spaces together, I select the type
of character that ends each line (sometimes ^l, sometimes ^p, etc.) and
change all instance of that character to a space. ONLY RUN THIS FUNCTION ONE
TIME.

That should leave the entire document in a single huge paragraph, with
spaces where the paragraph or line breaks used to be (this way you don't run
words together), but there will be two spaces wherever paragraph breaks
occurred in the original.

Finally, use the Change function to change all instances of two spaces to a
paragraph break (^P). That should put paragraphs back where they were
originally.

Good luck,

Fred
_________________________
If you found this post useful, please answer "Yes" to the question "Was this
post helpful?" Thanks!



"Newbie" wrote:

I am editing a document created by someone else. It appears they put a
paragraph mark at the end of every line. When I change margins, lines break
in unusual places because of the paragraph marks. I've tried searching for
paragraph marks and replacing them with spaces, but that doesn't work. Any
suggestions other than manually going through the document line by line. It
is a long document. I thought there might be a clue in autoformat, but I
can't figure out how to use it.
--
Thanks

  #4   Report Post  
Posted to microsoft.public.word.docmanagement
Greg Maxey Greg Maxey is offline
external usenet poster
 
Posts: 264
Default Removing Unwanted Paragraph Marks

On Feb 15, 2:21 pm, Rae Drysdale
wrote:
I wonder how you were doing the replacements, because this is how to remove
the paragraph marks. In the Replace box enter ^p you actually don't need to
put anything in the replace with box. Just click on replace all and they
should all be removed.
--
Rae Drysdale



"Newbie" wrote:
I am editing a document created by someone else. It appears they put a
paragraph mark at the end of every line. When I change margins, lines break
in unusual places because of the paragraph marks. I've tried searching for
paragraph marks and replacing them with spaces, but that doesn't work. Any
suggestions other than manually going through the document line by line. It
is a long document. I thought there might be a clue in autoformat, but I
can't figure out how to use it.
--
Thanks- Hide quoted text -


- Show quoted text -


My Clean Up Text Addin will fix this and more for you:

http://gregmaxey.mvps.org/Clean_Up_Text.htm

  #5   Report Post  
Posted to microsoft.public.word.docmanagement
Suzanne S. Barnhill Suzanne S. Barnhill is offline
external usenet poster
 
Posts: 33,624
Default Removing Unwanted Paragraph Marks

See http://word.mvps.org/FAQs/Formatting/CleanWebText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Newbie" wrote in message
...
I am editing a document created by someone else. It appears they put a
paragraph mark at the end of every line. When I change margins, lines

break
in unusual places because of the paragraph marks. I've tried searching

for
paragraph marks and replacing them with spaces, but that doesn't work.

Any
suggestions other than manually going through the document line by line.

It
is a long document. I thought there might be a clue in autoformat, but I
can't figure out how to use it.
--
Thanks


Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
removing manual paragraph marks EllyEm Microsoft Word Help 8 January 10th 08 12:22 AM
Removing Paragraph Marks TD-Template Microsoft Word Help 7 January 26th 07 09:50 AM
How do I convert paragraph marks to new line marks? Peggy1959 Page Layout 4 January 20th 06 07:52 PM
removing unwanted last page Siv Page Layout 1 October 25th 05 12:22 PM
Removing Unwanted Spaces Chris New Users 3 March 12th 05 09:45 PM


All times are GMT +1. The time now is 11:01 AM.

Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"