Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Removing Unwanted Paragraph Marks
I am editing a document created by someone else. It appears they put a
paragraph mark at the end of every line. When I change margins, lines break in unusual places because of the paragraph marks. I've tried searching for paragraph marks and replacing them with spaces, but that doesn't work. Any suggestions other than manually going through the document line by line. It is a long document. I thought there might be a clue in autoformat, but I can't figure out how to use it. -- Thanks |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Removing Unwanted Paragraph Marks
I wonder how you were doing the replacements, because this is how to remove
the paragraph marks. In the Replace box enter ^p you actually don't need to put anything in the replace with box. Just click on replace all and they should all be removed. -- Rae Drysdale "Newbie" wrote: I am editing a document created by someone else. It appears they put a paragraph mark at the end of every line. When I change margins, lines break in unusual places because of the paragraph marks. I've tried searching for paragraph marks and replacing them with spaces, but that doesn't work. Any suggestions other than manually going through the document line by line. It is a long document. I thought there might be a clue in autoformat, but I can't figure out how to use it. -- Thanks |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Removing Unwanted Paragraph Marks
You need to be careful of doing a "Replace All," since it may well make the
entire document a single paragraph, which will create problems of its own. I go through a little more complex process when I have to convert documents like this. My process is based on the assumption that there is usually a line or paragraph break between paragraphs in a document like this. If there is not a blank line between paragraphs, you will need to do something different. First, I use the Replace function to change all instances of two spaces to a single space. I often need to use the Change All option several times, since there will be some places that have more than two spaces together. When there are no more instances of two spaces together, I select the type of character that ends each line (sometimes ^l, sometimes ^p, etc.) and change all instance of that character to a space. ONLY RUN THIS FUNCTION ONE TIME. That should leave the entire document in a single huge paragraph, with spaces where the paragraph or line breaks used to be (this way you don't run words together), but there will be two spaces wherever paragraph breaks occurred in the original. Finally, use the Change function to change all instances of two spaces to a paragraph break (^P). That should put paragraphs back where they were originally. Good luck, Fred _________________________ If you found this post useful, please answer "Yes" to the question "Was this post helpful?" Thanks! "Newbie" wrote: I am editing a document created by someone else. It appears they put a paragraph mark at the end of every line. When I change margins, lines break in unusual places because of the paragraph marks. I've tried searching for paragraph marks and replacing them with spaces, but that doesn't work. Any suggestions other than manually going through the document line by line. It is a long document. I thought there might be a clue in autoformat, but I can't figure out how to use it. -- Thanks |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Removing Unwanted Paragraph Marks
On Feb 15, 2:21 pm, Rae Drysdale
wrote: I wonder how you were doing the replacements, because this is how to remove the paragraph marks. In the Replace box enter ^p you actually don't need to put anything in the replace with box. Just click on replace all and they should all be removed. -- Rae Drysdale "Newbie" wrote: I am editing a document created by someone else. It appears they put a paragraph mark at the end of every line. When I change margins, lines break in unusual places because of the paragraph marks. I've tried searching for paragraph marks and replacing them with spaces, but that doesn't work. Any suggestions other than manually going through the document line by line. It is a long document. I thought there might be a clue in autoformat, but I can't figure out how to use it. -- Thanks- Hide quoted text - - Show quoted text - My Clean Up Text Addin will fix this and more for you: http://gregmaxey.mvps.org/Clean_Up_Text.htm |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Removing Unwanted Paragraph Marks
See http://word.mvps.org/FAQs/Formatting/CleanWebText.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Newbie" wrote in message ... I am editing a document created by someone else. It appears they put a paragraph mark at the end of every line. When I change margins, lines break in unusual places because of the paragraph marks. I've tried searching for paragraph marks and replacing them with spaces, but that doesn't work. Any suggestions other than manually going through the document line by line. It is a long document. I thought there might be a clue in autoformat, but I can't figure out how to use it. -- Thanks |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
removing manual paragraph marks | Microsoft Word Help | |||
Removing Paragraph Marks | Microsoft Word Help | |||
How do I convert paragraph marks to new line marks? | Page Layout | |||
removing unwanted last page | Page Layout | |||
Removing Unwanted Spaces | New Users |