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mail merge and document file
I have created a new excel spreadsheet for the 2009 data from scratch and now
I do not have any issues with the mail merge. Now it works. "Peter Jamieson" wrote: OK, that's surprising as I have a Web Page option here. But if you can save using Word 97-2003 & 6.0/95-RTF format, then open /that file in Notepad and look for a chunk of text that starts with {\*\mmodso{\mmodsosrc and post (say) the two lines of text that follow that here, that may help. A couple of other things you could look at: a. close all copies of Word and Excel. Then open Windows Task Manager (e.g. Start-Run, type "taskmgr" without the quotes, and have a look in the list of Procceses. Do you see EXCEL.EXE in the list? If so, consider ending the process (but onlyif you feel comfortable doing that). b. create a completely new Word mail merge document and try connecting it to the data source that you want. Does it behave the same way? (Doug may already have suggested that one). -- Peter Jamieson http://tips.pjmsn.me.uk "Courtney" wrote in message ... The "save as type" file options I was given are as follows: Word Document XML Document Single File Webpage Web Page, Filtered Document Template Rich Text Format Plain Text Word 2007 Document Word 2007 Macro-Enabled Document Word 97-2003 & 6.0/95-RTF Works 6.0 & 7.0 I clicked on the Web Page option since that was closest to what you described. After going trough the steps you described I went through the mail merge process like previously listed and the result did not change. "Peter Jamieson" wrote: It's helpful if you can provide more information than "that didn't work." We are not looking over your shoulder! e.g. what "save as type" file types do you see in this dialog box? Or maybe you do not even see that dropdown? -- Peter Jamieson http://tips.pjmsn.me.uk "Courtney" wrote in message ... Sorry, this did not work either. "Peter Jamieson" wrote: To save as HTML you should be able to select "Web Page (*.htm, *.html)" in the "Save as type" dropdown in the Save As dialog box. -- Peter Jamieson http://tips.pjmsn.me.uk "Courtney" wrote in message ... I tried the file save as method. However, I do not get an option to save it as an HTML format. Here is what happened. First I opened the Word document. Then I clicked on Tools, Letters & Mailings, Mail Merge. Then the mail merge menu on the right side of the screen comes up and at the bottom I click on Next: Starting Document Then I click on Next: Select Recipients Then I click on Browse and select my 2009 file. Then word opens the excel document with the 2009 data. Then the Confirm Data Source box pops up and I click on the MS Excel Worksheet via DDE (*.xls) Then in the Microsoft Excel Named or Cell Range box I click on the Print_Area option then click ok. Prior to opening anything in my excel file I have set the print area with no hidden rows or columns. Then the Mail Merge Recipients box pops up and this is where I stop because I can see it contains the wrong data, the data from the 2008 file. "Peter Jamieson" wrote: It did not work. OK, if you can describe what happened, that might be useful. But if not, there's another thing we can try... Open your mail merge main document and use File-Save As to save the file in HTML format. Then open the .htm file using e.g. Notepad and look for a chunk of text that starts with this (it should be fairly near the top of the file): w:MailMergeMainDocType Then copy/paste, say, the next 20 lines into a message in this conversation. -- Peter Jamieson http://tips.pjmsn.me.uk "Courtney" wrote in message ... Peter, Yes the 2008 and 2009 sheets are definitely different files. I went into the Word VBA and copy/paste the info given. It did not work. I should have mentioned earlier I am working with Office Word 2003. "Peter Jamieson" wrote: Which version of Word/Excel? Are the 2008 and 2009 sheets definitely different files and not two worksheets in the same workbook? With your mailmerge main document open, can you go into Word VBA, open the Immediate panel if it is not displayed (e.g. press ctrl-G in the VBA editor) and type the following commands, and copy/paste the output in a message in this conversation: print activedocument.mailmerge.datasource.name print activedocument.mailmerge.datasource.connectstring print activedocument.mailmerge.datasource.querystring -- Peter Jamieson http://tips.pjmsn.me.uk "Courtney" wrote in message ... I am having issues with the mail merge pulling in the wrong excel data. In the mail merge menu I browse for and select a 2009 file. When the merge automatically opens the file in excel it opens the correct file, 2009. However when it gets to the step of selecting a named or cell range I select I am getting a range for the 2008 file and not the 2009 file. Does anyone have any ideas why it is pulling the 2008 file and not the 2009 file? |
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