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#1
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sorting problem
I have a list of topics with subtopics, initially not sorted. When I use sort
the program generally complied, i.e., take main topics alphabetically and (indented) subtopics also alphabetically within main tpics, BUT every now and then it just makes a plain mistake, e.g., it takes a subtopic and lists it by itself or it takes a subtopic and lists it under a main topic different from what it is in the presorting list. Error rate about 10% - previously had no problems. Thanks. -- George Mandler Retired Professor U Calif, San Diego -- George Mandler Retired Professor U Calif, San Diego |
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#2
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sorting problem
Hello George
ucsd wrote: I have a list of topics with subtopics, initially not sorted. When I use sort the program generally complied, i.e., take main topics alphabetically and (indented) subtopics also alphabetically within main tpics, BUT every now and then it just makes a plain mistake, e.g., it takes a subtopic and lists it by itself or it takes a subtopic and lists it under a main topic different from what it is in the presorting list. Error rate about 10% - previously had no problems. Could you describe the structure of your entries a bit? Are you dealing with a table? Or with paragraphs, where topics/subtopics are separated by a special character? ISTR that there is a maximum string length that Word takes into account when sorting, but we need to know more to judge whether this could be a case here. Greetings from good old Europe [And say Hi to retired Prof. Marti when you see him :-)] Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#3
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sorting problem
This is in response to Robert Franz. Actually I am working on a subject
index for a book. As I go through the manuscript I set up main topics and sometimes indented under them one or more subtopics - none of these entries are particularly long (1-5 words) so It looks like this: Main entry Subentry i Subentry 2 Main entry 2 Subentry In the past I have had no problem for "sort" to alphbetize the Main entries and then under each to alphabetize the subentries. What has happened now is that a subentry would float on it own and a subentry from one main entry would appear as a sub entry under another main entry. As I said it happens seldon but it is consistent - the same error occurs each time I sort the material. Thank you for any comments. -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: I have a list of topics with subtopics, initially not sorted. When I use sort the program generally complied, i.e., take main topics alphabetically and (indented) subtopics also alphabetically within main tpics, BUT every now and then it just makes a plain mistake, e.g., it takes a subtopic and lists it by itself or it takes a subtopic and lists it under a main topic different from what it is in the presorting list. Error rate about 10% - previously had no problems. Could you describe the structure of your entries a bit? Are you dealing with a table? Or with paragraphs, where topics/subtopics are separated by a special character? ISTR that there is a maximum string length that Word takes into account when sorting, but we need to know more to judge whether this could be a case here. Greetings from good old Europe [And say Hi to retired Prof. Marti when you see him :-)] Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#4
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sorting problem
Instead of doing this manually, why not generate an index automatically? See
http://word.mvps.org/faqs/formatting/Createindex.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ucsd" .(NOSPAM) wrote in message ... This is in response to Robert Franz. Actually I am working on a subject index for a book. As I go through the manuscript I set up main topics and sometimes indented under them one or more subtopics - none of these entries are particularly long (1-5 words) so It looks like this: Main entry Subentry i Subentry 2 Main entry 2 Subentry In the past I have had no problem for "sort" to alphbetize the Main entries and then under each to alphabetize the subentries. What has happened now is that a subentry would float on it own and a subentry from one main entry would appear as a sub entry under another main entry. As I said it happens seldon but it is consistent - the same error occurs each time I sort the material. Thank you for any comments. -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: I have a list of topics with subtopics, initially not sorted. When I use sort the program generally complied, i.e., take main topics alphabetically and (indented) subtopics also alphabetically within main tpics, BUT every now and then it just makes a plain mistake, e.g., it takes a subtopic and lists it by itself or it takes a subtopic and lists it under a main topic different from what it is in the presorting list. Error rate about 10% - previously had no problems. Could you describe the structure of your entries a bit? Are you dealing with a table? Or with paragraphs, where topics/subtopics are separated by a special character? ISTR that there is a maximum string length that Word takes into account when sorting, but we need to know more to judge whether this could be a case here. Greetings from good old Europe [And say Hi to retired Prof. Marti when you see him :-)] Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#5
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sorting problem
Thank you Suzanne for the suggestion - I had brielfy looked before and now
did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. -- George Mandler Retired Professor U Calif, San Diego "Suzanne S. Barnhill" wrote: Instead of doing this manually, why not generate an index automatically? See http://word.mvps.org/faqs/formatting/Createindex.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ucsd" .(NOSPAM) wrote in message ... This is in response to Robert Franz. Actually I am working on a subject index for a book. As I go through the manuscript I set up main topics and sometimes indented under them one or more subtopics - none of these entries are particularly long (1-5 words) so It looks like this: Main entry Subentry i Subentry 2 Main entry 2 Subentry In the past I have had no problem for "sort" to alphbetize the Main entries and then under each to alphabetize the subentries. What has happened now is that a subentry would float on it own and a subentry from one main entry would appear as a sub entry under another main entry. As I said it happens seldon but it is consistent - the same error occurs each time I sort the material. Thank you for any comments. -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: I have a list of topics with subtopics, initially not sorted. When I use sort the program generally complied, i.e., take main topics alphabetically and (indented) subtopics also alphabetically within main tpics, BUT every now and then it just makes a plain mistake, e.g., it takes a subtopic and lists it by itself or it takes a subtopic and lists it under a main topic different from what it is in the presorting list. Error rate about 10% - previously had no problems. Could you describe the structure of your entries a bit? Are you dealing with a table? Or with paragraphs, where topics/subtopics are separated by a special character? ISTR that there is a maximum string length that Word takes into account when sorting, but we need to know more to judge whether this could be a case here. Greetings from good old Europe [And say Hi to retired Prof. Marti when you see him :-)] Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#6
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sorting problem
Hello George
ucsd wrote: Thank you Suzanne for the suggestion - I had brielfy looked before and now did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. Hmm, I don't see more effort in defining the XE fields (index entries) than in writing the index manually, _especially_ if the index contains few entries only. How many page numbers are you listing per entry? If the answer is (almost always) "one", then this is the most simple index you can get. But you want to do it manually and sort, so let's see. :-) quote Main entry Subentry i Subentry 2 Main entry 2 Subentry /quote Are you having one paragraph per main entry (i.e., you end a line with SHIFT-Return until before the next main entry -- or all lines with a normal RETURN? Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#7
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sorting problem
All lines with a normal return, e.g., from main antry to sub or from sub to
sub. BTW - you said you are in Europe - I am currently in London -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: Thank you Suzanne for the suggestion - I had brielfy looked before and now did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. Hmm, I don't see more effort in defining the XE fields (index entries) than in writing the index manually, _especially_ if the index contains few entries only. How many page numbers are you listing per entry? If the answer is (almost always) "one", then this is the most simple index you can get. But you want to do it manually and sort, so let's see. :-) quote Main entry Subentry i Subentry 2 Main entry 2 Subentry /quote Are you having one paragraph per main entry (i.e., you end a line with SHIFT-Return until before the next main entry -- or all lines with a normal RETURN? Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#8
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sorting problem
ucsd wrote:
All lines with a normal return, e.g., from main antry to sub or from sub to sub. Hmm, and the paragraph of subentries are indented? I don't really see how Word will sort those at all, in that case (I mean, how it would know to keep them under each main entry ...). BTW - you said you are in Europe - I am currently in London Greetings from Switzerland Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#9
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sorting problem
I dont know how it is done, but usually it works fine
George -- George Mandler Retired Professor U Calif, San Diego "ucsd" wrote: All lines with a normal return, e.g., from main antry to sub or from sub to sub. BTW - you said you are in Europe - I am currently in London -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: Thank you Suzanne for the suggestion - I had brielfy looked before and now did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. Hmm, I don't see more effort in defining the XE fields (index entries) than in writing the index manually, _especially_ if the index contains few entries only. How many page numbers are you listing per entry? If the answer is (almost always) "one", then this is the most simple index you can get. But you want to do it manually and sort, so let's see. :-) quote Main entry Subentry i Subentry 2 Main entry 2 Subentry /quote Are you having one paragraph per main entry (i.e., you end a line with SHIFT-Return until before the next main entry -- or all lines with a normal RETURN? Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#10
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sorting problem
Are you using Table | Sort or some kind of add-in?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ucsd" .(NOSPAM) wrote in message ... I dont know how it is done, but usually it works fine George -- George Mandler Retired Professor U Calif, San Diego "ucsd" wrote: All lines with a normal return, e.g., from main antry to sub or from sub to sub. BTW - you said you are in Europe - I am currently in London -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: Thank you Suzanne for the suggestion - I had brielfy looked before and now did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. Hmm, I don't see more effort in defining the XE fields (index entries) than in writing the index manually, _especially_ if the index contains few entries only. How many page numbers are you listing per entry? If the answer is (almost always) "one", then this is the most simple index you can get. But you want to do it manually and sort, so let's see. :-) quote Main entry Subentry i Subentry 2 Main entry 2 Subentry /quote Are you having one paragraph per main entry (i.e., you end a line with SHIFT-Return until before the next main entry -- or all lines with a normal RETURN? Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#11
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sorting problem
Using Table and then Sort
George -- George Mandler Retired Professor U Calif, San Diego "Suzanne S. Barnhill" wrote: Are you using Table | Sort or some kind of add-in? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ucsd" .(NOSPAM) wrote in message ... I dont know how it is done, but usually it works fine George -- George Mandler Retired Professor U Calif, San Diego "ucsd" wrote: All lines with a normal return, e.g., from main antry to sub or from sub to sub. BTW - you said you are in Europe - I am currently in London -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: Thank you Suzanne for the suggestion - I had brielfy looked before and now did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. Hmm, I don't see more effort in defining the XE fields (index entries) than in writing the index manually, _especially_ if the index contains few entries only. How many page numbers are you listing per entry? If the answer is (almost always) "one", then this is the most simple index you can get. But you want to do it manually and sort, so let's see. :-) quote Main entry Subentry i Subentry 2 Main entry 2 Subentry /quote Are you having one paragraph per main entry (i.e., you end a line with SHIFT-Return until before the next main entry -- or all lines with a normal RETURN? Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#12
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sorting problem
And are you sorting in Outline view? If not, are you sure you don't have
line breaks between main entries and subentries? I can't imagine any other way it would work. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ucsd" .(NOSPAM) wrote in message ... Using Table and then Sort George -- George Mandler Retired Professor U Calif, San Diego "Suzanne S. Barnhill" wrote: Are you using Table | Sort or some kind of add-in? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "ucsd" .(NOSPAM) wrote in message ... I dont know how it is done, but usually it works fine George -- George Mandler Retired Professor U Calif, San Diego "ucsd" wrote: All lines with a normal return, e.g., from main antry to sub or from sub to sub. BTW - you said you are in Europe - I am currently in London -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: Thank you Suzanne for the suggestion - I had brielfy looked before and now did again in depth, but for separate name and subjects indexes and for a subject index that has few 1 or 2-term entries, mostly summary statements, "indexing" becomes cumbersone. But thanks for the suggestion. Hmm, I don't see more effort in defining the XE fields (index entries) than in writing the index manually, _especially_ if the index contains few entries only. How many page numbers are you listing per entry? If the answer is (almost always) "one", then this is the most simple index you can get. But you want to do it manually and sort, so let's see. :-) quote Main entry Subentry i Subentry 2 Main entry 2 Subentry /quote Are you having one paragraph per main entry (i.e., you end a line with SHIFT-Return until before the next main entry -- or all lines with a normal RETURN? Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#13
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sorting problem
Hello George
ucsd wrote: I dont know how it is done, but usually it works fine Bad news: I received an email from you as a follow-up on this thread, but the postmaster of the outgoing message has wiped out the attachment because he didn't like "ZIP" ("forbidden name"). And (more bad news, I'm afraid), on my answer, I received Technical details of permanent failu PERM_FAILU DNS Error: Domain name not found If you can, try sending the file with another email tool or service. Like Suzanne, I cannot really imagine how Word would correctly sort these entries unless it's in a table or in one para per main topic, something like that. [That doesn't mean it's not capable of it, just that we don't know! :-)] Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#14
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sorting problem
Suzanne and Robert,
Thnk you for all your efforts. I am now finishing the index as I have been and correct the glitches manually. Next time I'll know better. George PS Robert - I didnt send any attachments etc. dont know where that stuff came from -- George Mandler Retired Professor U Calif, San Diego "Robert M. Franz (RMF)" wrote: Hello George ucsd wrote: I dont know how it is done, but usually it works fine Bad news: I received an email from you as a follow-up on this thread, but the postmaster of the outgoing message has wiped out the attachment because he didn't like "ZIP" ("forbidden name"). And (more bad news, I'm afraid), on my answer, I received Technical details of permanent failu PERM_FAILU DNS Error: Domain name not found If you can, try sending the file with another email tool or service. Like Suzanne, I cannot really imagine how Word would correctly sort these entries unless it's in a table or in one para per main topic, something like that. [That doesn't mean it's not capable of it, just that we don't know! :-)] Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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#15
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sorting problem
ucsd wrote:
Thnk you for all your efforts. I am now finishing the index as I have been and correct the glitches manually. Next time I'll know better. George PS Robert - I didnt send any attachments etc. dont know where that stuff came from Ahh, that does indeed make sense. Maybe somebody else saw the offer and tried to send something ugly ... Anyway, glad it works for you now, somehow. Greetings Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
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