I can't find where I set Word to make sure that there are 2 spaces (not just
one) after every sentence in a paragraph. TIA.

There is no way to make Word automatically put two spaces at the end of
every sentence. There is, however, a way to get Word to tell you if you
*don't* have two spaces after a period. On the Spelling & Grammar tab of
Tools | Options, click Settings in the Grammar section and select 1 for
Requi Spaces required between sentences. Deviations will be marked if you
are using "Check grammar as you type" or flagged if you run the grammar
checker. Note, however, that Word interprets as a "sentence" anything ending
with a period, so it may mark spaces after abbreviations as well.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Marcus" wrote in message
...
I can't find where I set Word to make sure that there are 2 spaces (not
just
one) after every sentence in a paragraph. TIA.

On 6/3/05 12:18 PM, "Suzanne S. Barnhill" wrote:

Note, however, that Word interprets as a "sentence" anything ending
with a period, so it may mark spaces after abbreviations as well.

Really? I'm thinking that if you have abbreviations set in the AutoCorrect
"capitalize new sentences" Exceptions list, Word figures out it isn't a
sentence? I've never seen it flag e.g. (e.g.) as an error, in Tools |
Spelling and Grammar check, anyhow. Not sure if it would carry over to
spaces, though.

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Suzanne - thinking simply, would not a RECORD MACRO and taking the action of inserting 2 spaces after a period, stop recording and saving the macro and then assigning a shortcut key to it work?

When would you run such a macro? Every time you type a period? When the
document is complete (for which you can use Find and Replace)?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Cynthia" wrote in message
...
Suzanne - thinking simply, would not a RECORD MACRO and taking the action of
inserting 2 spaces after a period, stop recording and saving the macro and
then assigning a shortcut key to it work?

You're probably right. I never use the grammar checker, and I put only one
space after all periods, so I'm not very knowledgeable about this. I do know
that when you use Ctrl+click to select a sentence, Word stops at the first
period.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Daiya Mitchell" wrote in message
.. .
On 6/3/05 12:18 PM, "Suzanne S. Barnhill" wrote:

Note, however, that Word interprets as a "sentence" anything ending
with a period, so it may mark spaces after abbreviations as well.

Really? I'm thinking that if you have abbreviations set in the AutoCorrect
"capitalize new sentences" Exceptions list, Word figures out it isn't a
sentence? I've never seen it flag e.g. (e.g.) as an error, in Tools |
Spelling and Grammar check, anyhow. Not sure if it would carry over to
spaces, though.

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ:
http://mvp.support.microsoft.com/

Sub TwoSpaces()
'
' TwoSpaces Macro
' Macro recorded 6/4/2005 by Cynthia Becker
'
Selection.TypeText Text:=". "
End Sub
Sub DetectHiddenFiles()
'
' DetectHiddenFiles Macro
' Macro created 6/4/2005 by Cynthia Becker
'

End Sub

--------------------------------------------------------------------------------

I recorded macro (see above) - I created a toolbar button for it. If I click the button, it puts the period and two spaces after it. What's not to like? You could even assign a keyboard shortcut to it. Yes - edit and replace would work just fine also. Whatever

Cynthia

I worked in word processing for Group Health Cooperaitve and ECG Management (heavy document production - advanced use of Word). Rule of thumb was 2 spaces after a period. 2 spaces after a colon.

Cynthia

--------------------------------------------------------------------------------

probably right. I never use the grammar checker, and I put only one
space after all periods, so I'm not very knowledgeable about this. I do know
that when you use Ctrl+click to select a sentence, Word stops at the first
period.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

I did some very quick checking and tentatively confirmed that I'm right.
I'm thinking that the Extend Selection coding is probably not as
sophisticated as the grammar coding, but probably separate. It would make
sense for that to produce two different interpretations of "sentence".

I will have to test abbreviations not in Exceptions and see if Word can read
or if it just checks against a list. When I feel really bored someday.

Daiya

On 6/4/05 2:04 PM, "Suzanne S. Barnhill" wrote:

You're probably right. I never use the grammar checker, and I put only one
space after all periods, so I'm not very knowledgeable about this. I do know
that when you use Ctrl+click to select a sentence, Word stops at the first
period.

Really? I'm thinking that if you have abbreviations set in the AutoCorrect
"capitalize new sentences" Exceptions list, Word figures out it isn't a
sentence? I've never seen it flag e.g. (e.g.) as an error, in Tools |
Spelling and Grammar check, anyhow. Not sure if it would carry over to
spaces, though.

Note, however, that Word interprets as a "sentence" anything ending
with a period, so it may mark spaces after abbreviations as well.

When I took Personal Typing in 1958, the rule was two spaces after periods
and colons. This rule is still true for typewriters and for typewriter-style
(monospaced) fonts. For proportional fonts (and historically in printed
books), a single space is adequate and conventional, but many users prefer
to use two anyway. If you want to start a feud comparable to that between
the Bigendians vs. the Littleendians (or the Capulets and Montagues or
Hatfields and McCoys), start talking about two spaces vs. one and/or ragged
right vs. justified. I'm not going to get involved in either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Cynthia" wrote in message
...
I worked in word processing for Group Health Cooperaitve and ECG Management
(heavy document production - advanced use of Word). Rule of thumb was 2
spaces after a period. 2 spaces after a colon.

Cynthia

----------------------------------------------------------------------------
----

probably right. I never use the grammar checker, and I put only one
space after all periods, so I'm not very knowledgeable about this. I do know
that when you use Ctrl+click to select a sentence, Word stops at the first
period.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

G I am well aware of feuds. I started typing classes in high school (1956/57 - graduated in '59). Regular typewriters for a long time in the office before advent of personal computers. When I started working at Group Health in 1988, we were using Windows 3.1 and the version of office that gave you Word version 6. Look at where we are now? In the case of Group Health as well as ECG Management Inc, the RULE was "2 spaces after periods and colons." When we had in-house tutor for Word, he told us the same thing. So it's been ingrained here with me. As for left justified versus Right/Left justified -- well... I use the latter in a manuscript type document (like a book or magazine article) I use even edges (R/L justified). You will notice all periodicals use this format. Looks more professional that way, and there are other reasons for using this format too. Won't get into that either at this time!

Cynthia

PS: My tested typing speed is over 80 words a minute

--------------------------------------------------------------------------------

When I took Personal Typing in 1958, the rule was two spaces after periods
and colons. This rule is still true for typewriters and for typewriter-style
(monospaced) fonts. For proportional fonts (and historically in printed
books), a single space is adequate and conventional, but many users prefer
to use two anyway. If you want to start a feud comparable to that between
the Bigendians vs. the Littleendians (or the Capulets and Montagues or
Hatfields and McCoys), start talking about two spaces vs. one and/or ragged
right vs. justified. I'm not going to get involved in either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

I won't mention the Navy phrase in this case, but let's say that I was a gleam in Daddy's eye when you started typing and not crawling when you graduated. Here is a little macro code that will make it two spaces if that is what you want.

Sub TwoSpacesAfterSentence()

Dim oRng As Range
Set oRng = ActiveDocument.Range
With oRng.Find
.ClearFormatting
.MatchWildcards = True
.Text = "([.:\!\?]) ([A-Z])"
.Replacement.Text = "\1 \2"
.Execute Replace:=wdReplaceAll
End With

End Sub


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.
"Cynthia" wrote in message ...
G I am well aware of feuds. I started typing classes in high school (1956/57 - graduated in '59). Regular typewriters for a long time in the office before advent of personal computers. When I started working at Group Health in 1988, we were using Windows 3.1 and the version of office that gave you Word version 6. Look at where we are now? In the case of Group Health as well as ECG Management Inc, the RULE was "2 spaces after periods and colons." When we had in-house tutor for Word, he told us the same thing. So it's been ingrained here with me. As for left justified versus Right/Left justified -- well... I use the latter in a manuscript type document (like a book or magazine article) I use even edges (R/L justified). You will notice all periodicals use this format. Looks more professional that way, and there are other reasons for using this format too. Won't get into that either at this time!

Cynthia

PS: My tested typing speed is over 80 words a minute

------------------------------------------------------------------------------

When I took Personal Typing in 1958, the rule was two spaces after periods
and colons. This rule is still true for typewriters and for typewriter-style
(monospaced) fonts. For proportional fonts (and historically in printed
books), a single space is adequate and conventional, but many users prefer
to use two anyway. If you want to start a feud comparable to that between
the Bigendians vs. the Littleendians (or the Capulets and Montagues or
Hatfields and McCoys), start talking about two spaces vs. one and/or ragged
right vs. justified. I'm not going to get involved in either.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

A gleam in Daddy's eye, ey? G Thanks for the macro!

--------------------------------------------------------------------------------

I won't mention the Navy phrase in this case, but let's say that I was a gleam in Daddy's eye when you started typing and not crawling when you graduated. Here is a little macro code that will make it two spaces if that is what you want.

Sub TwoSpacesAfterSentence()

Dim oRng As Range
Set oRng = ActiveDocument.Range
With oRng.Find
.ClearFormatting
.MatchWildcards = True
.Text = "([.:\!\?]) ([A-Z])"
.Replacement.Text = "\1 \2"
.Execute Replace:=wdReplaceAll
End With

End Sub


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.

[Treesh]

I also started typing on a manual typewriter way back when and worked for an
educational publisher (still do) for years. The rule always was 2 spaces
after a period and a colon. But now when we are doing program conversions
into Quark, etc. from MS Word, the rule is always 1 space after either of
those. I thought there would be an auto way to do this on MS Word. There is
on Word Perfect.

"Cynthia" wrote:

Sub TwoSpaces()
'
' TwoSpaces Macro
' Macro recorded 6/4/2005 by Cynthia Becker
'
Selection.TypeText Text:=". "
End Sub
Sub DetectHiddenFiles()
'
' DetectHiddenFiles Macro
' Macro created 6/4/2005 by Cynthia Becker
'

End Sub

--------------------------------------------------------------------------------

I recorded macro (see above) - I created a toolbar button for it. If I click the button, it puts the period and two spaces after it. What's not to like? You could even assign a keyboard shortcut to it. Yes - edit and replace would work just fine also. Whatever

Cynthia

[Norbert]

There is a way to set spacing after sentencing. If you select the review
tab, then spelling and grammar, then check the grammar check box, and check
options, you can set the number of spaces there. You can also set customized
spacing via the auto format by placing a ": " in the auto format for ":".

"Treesh" wrote:

I also started typing on a manual typewriter way back when and worked for an
educational publisher (still do) for years. The rule always was 2 spaces
after a period and a colon. But now when we are doing program conversions
into Quark, etc. from MS Word, the rule is always 1 space after either of
those. I thought there would be an auto way to do this on MS Word. There is
on Word Perfect.

"Cynthia" wrote:

Sub TwoSpaces()
'
' TwoSpaces Macro
' Macro recorded 6/4/2005 by Cynthia Becker
'
Selection.TypeText Text:=". "
End Sub
Sub DetectHiddenFiles()
'
' DetectHiddenFiles Macro
' Macro created 6/4/2005 by Cynthia Becker
'

End Sub

--------------------------------------------------------------------------------

I recorded macro (see above) - I created a toolbar button for it. If I click the button, it puts the period and two spaces after it. What's not to like? You could even assign a keyboard shortcut to it. Yes - edit and replace would work just fine also. Whatever

Cynthia