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#1
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reply to email using word editor
how do i reply to an email using word editor. have have just upgraded to
word and outlook 2007. also does any one know how to run auto text in word 2007 |
#2
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reply to email using word editor
Outlook now has its own Word-like editor, which has its own set of autotext
entries. Add the building Blocks organizer to the Outlook Editor QAT. Entries are saved in NormalEmail.dotm. Word is not available for use as an Outlook editor (though you can create e-mail messages in Word.) Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. Or use autocorrect instead. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org al champignon wrote: how do i reply to an email using word editor. have have just upgraded to word and outlook 2007. also does any one know how to run auto text in word 2007 |
#3
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reply to email using word editor
"Graham Mayor" wrote in message
... Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. .....or add the AutoText gallery to the Quick Access Toolbar which is far easier than attempting to find them in the Building Blocks Organizer. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ |
#4
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reply to email using word editor
That works too, though not all building blocks are in the Autotext gallery
The building blocks organizer can be put in aplhabetical order by clicking its header (much like Windows Explorer) ... now if only it would stay that way -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: "Graham Mayor" wrote in message ... Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. ....or add the AutoText gallery to the Quick Access Toolbar which is far easier than attempting to find them in the Building Blocks Organizer. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ |
#5
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reply to email using word editor
The only "AutoText" in Word 2007 is the AutoText gallery that is available
when creating/organizing Building Blocks. If you're referring to Building Blocks, and not the AutoText gallery, then if the entry is something you created and added to the Quick Parts gallery then accessing the Quick Parts gallery would be faster than the Building Blocks Organizer. Otherwise, it's usually faster to access those Building Blocks that belong to a specific gallery from that gallery on the Ribbon, such as Headers, Footers, Page Numbers, etc. (The key to quick insertion for those you frequently use is to assign them to a category so they'll sort to the top. For example I have a category called "(Beth)".) The other option is use your own custom galleries and add the respective gallery to your Quick Access Toolbar. If you really want to scroll through the Building Blocks Organizer than by all means, do so but I can't see where it would be the easiest choice or the fastest choice. I've been using Word 2007 for about 2 years, now, I've never used the Building Blocks Organizer to insert Building Blocks - it's far too cumbersome even with the ability to sort. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... That works too, though not all building blocks are in the Autotext gallery The building blocks organizer can be put in aplhabetical order by clicking its header (much like Windows Explorer) ... now if only it would stay that way Beth Melton wrote: "Graham Mayor" wrote in message ... Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. ....or add the AutoText gallery to the Quick Access Toolbar which is far easier than attempting to find them in the Building Blocks Organizer. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. |
#6
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reply to email using word editor
Agreed - however, for those familiar with earlier Word versions, an
'autotext' entry created by using ALT+F3 is not (by default) stored as 'autotext' but is stored in Building Blocks in the Quick Parts General category and this does not appear in the autotext gallery, which could cause some confusion. It certainly confused me until I got my head around it -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: The only "AutoText" in Word 2007 is the AutoText gallery that is available when creating/organizing Building Blocks. If you're referring to Building Blocks, and not the AutoText gallery, then if the entry is something you created and added to the Quick Parts gallery then accessing the Quick Parts gallery would be faster than the Building Blocks Organizer. Otherwise, it's usually faster to access those Building Blocks that belong to a specific gallery from that gallery on the Ribbon, such as Headers, Footers, Page Numbers, etc. (The key to quick insertion for those you frequently use is to assign them to a category so they'll sort to the top. For example I have a category called "(Beth)".) The other option is use your own custom galleries and add the respective gallery to your Quick Access Toolbar. If you really want to scroll through the Building Blocks Organizer than by all means, do so but I can't see where it would be the easiest choice or the fastest choice. I've been using Word 2007 for about 2 years, now, I've never used the Building Blocks Organizer to insert Building Blocks - it's far too cumbersome even with the ability to sort. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... That works too, though not all building blocks are in the Autotext gallery The building blocks organizer can be put in aplhabetical order by clicking its header (much like Windows Explorer) ... now if only it would stay that way Beth Melton wrote: "Graham Mayor" wrote in message ... Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. ....or add the AutoText gallery to the Quick Access Toolbar which is far easier than attempting to find them in the Building Blocks Organizer. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. |
#7
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reply to email using word editor
Perhaps if you called them Building Blocks instead of AutoText it would be
less confusing. grin Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... Agreed - however, for those familiar with earlier Word versions, an 'autotext' entry created by using ALT+F3 is not (by default) stored as 'autotext' but is stored in Building Blocks in the Quick Parts General category and this does not appear in the autotext gallery, which could cause some confusion. It certainly confused me until I got my head around it -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: The only "AutoText" in Word 2007 is the AutoText gallery that is available when creating/organizing Building Blocks. If you're referring to Building Blocks, and not the AutoText gallery, then if the entry is something you created and added to the Quick Parts gallery then accessing the Quick Parts gallery would be faster than the Building Blocks Organizer. Otherwise, it's usually faster to access those Building Blocks that belong to a specific gallery from that gallery on the Ribbon, such as Headers, Footers, Page Numbers, etc. (The key to quick insertion for those you frequently use is to assign them to a category so they'll sort to the top. For example I have a category called "(Beth)".) The other option is use your own custom galleries and add the respective gallery to your Quick Access Toolbar. If you really want to scroll through the Building Blocks Organizer than by all means, do so but I can't see where it would be the easiest choice or the fastest choice. I've been using Word 2007 for about 2 years, now, I've never used the Building Blocks Organizer to insert Building Blocks - it's far too cumbersome even with the ability to sort. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... That works too, though not all building blocks are in the Autotext gallery The building blocks organizer can be put in aplhabetical order by clicking its header (much like Windows Explorer) ... now if only it would stay that way Beth Melton wrote: "Graham Mayor" wrote in message ... Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. ....or add the AutoText gallery to the Quick Access Toolbar which is far easier than attempting to find them in the Building Blocks Organizer. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. |
#8
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reply to email using word editor
You could be right, but it wasn't me who hijacked a perfectly good system to
produce something barely compatible with earlier versions -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: Perhaps if you called them Building Blocks instead of AutoText it would be less confusing. grin Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... Agreed - however, for those familiar with earlier Word versions, an 'autotext' entry created by using ALT+F3 is not (by default) stored as 'autotext' but is stored in Building Blocks in the Quick Parts General category and this does not appear in the autotext gallery, which could cause some confusion. It certainly confused me until I got my head around it -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: The only "AutoText" in Word 2007 is the AutoText gallery that is available when creating/organizing Building Blocks. If you're referring to Building Blocks, and not the AutoText gallery, then if the entry is something you created and added to the Quick Parts gallery then accessing the Quick Parts gallery would be faster than the Building Blocks Organizer. Otherwise, it's usually faster to access those Building Blocks that belong to a specific gallery from that gallery on the Ribbon, such as Headers, Footers, Page Numbers, etc. (The key to quick insertion for those you frequently use is to assign them to a category so they'll sort to the top. For example I have a category called "(Beth)".) The other option is use your own custom galleries and add the respective gallery to your Quick Access Toolbar. If you really want to scroll through the Building Blocks Organizer than by all means, do so but I can't see where it would be the easiest choice or the fastest choice. I've been using Word 2007 for about 2 years, now, I've never used the Building Blocks Organizer to insert Building Blocks - it's far too cumbersome even with the ability to sort. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... That works too, though not all building blocks are in the Autotext gallery The building blocks organizer can be put in aplhabetical order by clicking its header (much like Windows Explorer) ... now if only it would stay that way Beth Melton wrote: "Graham Mayor" wrote in message ... Autotext entries in Word also are easiest picked from the building blocks organizer as the autocomplete is missing from 2007. ....or add the AutoText gallery to the Quick Access Toolbar which is far easier than attempting to find them in the Building Blocks Organizer. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. |
#9
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reply to email using word editor
I'd have to disagree with this assessment. This is the first time in which
Microsoft changed the file format and actually made the effort to maintain compatibility with previous versions. Previously, such as the switch from Word 95 to Word 97, you couldn't just open a document created in a previous version without upgrading it and you couldn't open a document saved in a later version in the earlier version. Granted they later came out with the capability to do this but it was much, much later - so late that most still don't know this functionality exists. For the Word dev team, compatibility was one of their top priorities and I commend them for this. Sure, there are still a few flaws but as a whole I think they did a great job - especially with the Compatibility Checker which tells you specifically what will not convert and the outcome should you choose to not make the recommended changes. This is the first time we've had such a utility. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton "Graham Mayor" wrote in message ... You could be right, but it wasn't me who hijacked a perfectly good system to produce something barely compatible with earlier versions -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: Perhaps if you called them Building Blocks instead of AutoText it would be less confusing. grin |
#10
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reply to email using word editor
You are not seriously telling me that you believe the cock-up over autotext
in 2007 is an improvement? With its inability to display autocomplete texts and its integration with the building block function - even vba calls to autotext don't work without modification - this is not my idea of an 'improvement' whatever the merits of the file format (which I hadn't mentioned). When things aren't broken, they don't need fixing. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: I'd have to disagree with this assessment. This is the first time in which Microsoft changed the file format and actually made the effort to maintain compatibility with previous versions. Previously, such as the switch from Word 95 to Word 97, you couldn't just open a document created in a previous version without upgrading it and you couldn't open a document saved in a later version in the earlier version. Granted they later came out with the capability to do this but it was much, much later - so late that most still don't know this functionality exists. For the Word dev team, compatibility was one of their top priorities and I commend them for this. Sure, there are still a few flaws but as a whole I think they did a great job - especially with the Compatibility Checker which tells you specifically what will not convert and the outcome should you choose to not make the recommended changes. This is the first time we've had such a utility. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton "Graham Mayor" wrote in message ... You could be right, but it wasn't me who hijacked a perfectly good system to produce something barely compatible with earlier versions -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: Perhaps if you called them Building Blocks instead of AutoText it would be less confusing. grin |
#11
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reply to email using word editor
Quite serious. Granted, I dislike the removal of the AutoComplete capability
and did my best to persuade them to add it back (as did many others) but I do think Building Blocks are a definite improvement over the old AutoText. While it wasn't broken it was in need of improvement and functionality known only to those who go digging for it needed more discoverability. (Did you know there are numerous Word users who think AutoText is for text only?). Perhaps my opinion is swayed by the fact that much of what was implemented was a very detailed "wish" I filed several years ago. The ability to use a dialog box to assign entries to categories and such so those in the same category can be easily displayed independently in the interface, and the same ability to modify them or "reassign" a category, was at the top of the list. (Also on the list was the need to make it very clear where newly created entries were saved and the ability to quickly move them between templates without using a separate utility such as the Organizer.) My thought then was for them to add more visibility to what could already be done using styles and such. Galleries weren't part of my vision but ultimately I like their ideas better than mine and in the numerous presentations I've given on Office 2007, the general consensus is Building Blocks are great time savers. I accept the fact that certain changes also needed to be made in the Object model (and there are still outstanding changes that are need regarding the new functionality because I do think it's a step forward. And, since you mentioned it, I think the new file formats finally put Office 2007 into the correct century. I also tend to keep general Word users in mind when I evaluate the various new functionalities. Certain functionality needs to be placed in the hands of every user and not limited to those who are power users or advanced users. This viewpoint is based on interactions I've had with students for over 12 years. I realize I see different needs than those who are advanced users. I tend to see all sides of the situation from the very basic to the very advanced. To forwarn you, I'm also a forward thinker so I'm fairly certain you'd disagree with a lot of the "improvements" I feel would be fantastic changes for Word 14. ;-) Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... You are not seriously telling me that you believe the cock-up over autotext in 2007 is an improvement? With its inability to display autocomplete texts and its integration with the building block function - even vba calls to autotext don't work without modification - this is not my idea of an 'improvement' whatever the merits of the file format (which I hadn't mentioned). When things aren't broken, they don't need fixing. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: I'd have to disagree with this assessment. This is the first time in which Microsoft changed the file format and actually made the effort to maintain compatibility with previous versions. Previously, such as the switch from Word 95 to Word 97, you couldn't just open a document created in a previous version without upgrading it and you couldn't open a document saved in a later version in the earlier version. Granted they later came out with the capability to do this but it was much, much later - so late that most still don't know this functionality exists. For the Word dev team, compatibility was one of their top priorities and I commend them for this. Sure, there are still a few flaws but as a whole I think they did a great job - especially with the Compatibility Checker which tells you specifically what will not convert and the outcome should you choose to not make the recommended changes. This is the first time we've had such a utility. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton "Graham Mayor" wrote in message ... You could be right, but it wasn't me who hijacked a perfectly good system to produce something barely compatible with earlier versions -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: Perhaps if you called them Building Blocks instead of AutoText it would be less confusing. grin |
#12
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reply to email using word editor
Not only do some users think autotext is for text only, but some think that
autocorrect is only for making corrections, whereas as you know it will insert just about anything that you can insert with autotext. I cannot agree with you that building blocks are an improvement, but I respect your opinion. No software will suit everyone. I do appreciate the new file format, which is the best part of the new Word, but I remain annoyed that the well learned expertise of many Word users has been squandered to produce the new version. I have been using it for some months now and while I use it 90% of the time, I still find it infuriating at times that I cannot find familiar functions quickly. Only this morning, after digging around looking for 'paste special' I cheated and used http://ribboncustomizer.com/ to look in the familiar old menu. I know we have had this conversation before, but I would have much preferred for Microsoft to have first attended to functions that have never worked correctly - master document being one - before completely changing the way the program works. I would have been more forgiving if they had done this as well as changing the presentation, but they haven't. I am not a Luddite, I do embrace new software, but I like to see some real benefit to justify re-learning something which I could use almost blindfolded, just to get me back to the starting position. Apart from the file format, I still only see a pretty face and no great benefit from the change - and several months along the line, I have still not returned to the level of productivity I enjoyed at the beginning of the year. I am sure that many other power users will have similar thoughts. There's an old military expression 'Bullsh*it baffles brains'. This new version has more than its share of the bull about it -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org . Beth Melton wrote: Quite serious. Granted, I dislike the removal of the AutoComplete capability and did my best to persuade them to add it back (as did many others) but I do think Building Blocks are a definite improvement over the old AutoText. While it wasn't broken it was in need of improvement and functionality known only to those who go digging for it needed more discoverability. (Did you know there are numerous Word users who think AutoText is for text only?). Perhaps my opinion is swayed by the fact that much of what was implemented was a very detailed "wish" I filed several years ago. The ability to use a dialog box to assign entries to categories and such so those in the same category can be easily displayed independently in the interface, and the same ability to modify them or "reassign" a category, was at the top of the list. (Also on the list was the need to make it very clear where newly created entries were saved and the ability to quickly move them between templates without using a separate utility such as the Organizer.) My thought then was for them to add more visibility to what could already be done using styles and such. Galleries weren't part of my vision but ultimately I like their ideas better than mine and in the numerous presentations I've given on Office 2007, the general consensus is Building Blocks are great time savers. I accept the fact that certain changes also needed to be made in the Object model (and there are still outstanding changes that are need regarding the new functionality because I do think it's a step forward. And, since you mentioned it, I think the new file formats finally put Office 2007 into the correct century. I also tend to keep general Word users in mind when I evaluate the various new functionalities. Certain functionality needs to be placed in the hands of every user and not limited to those who are power users or advanced users. This viewpoint is based on interactions I've had with students for over 12 years. I realize I see different needs than those who are advanced users. I tend to see all sides of the situation from the very basic to the very advanced. To forwarn you, I'm also a forward thinker so I'm fairly certain you'd disagree with a lot of the "improvements" I feel would be fantastic changes for Word 14. ;-) Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Coauthor of Word 2007 Inside Out: http://www.microsoft.com/MSPress/boo...x#AboutTheBook Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Graham Mayor" wrote in message ... You are not seriously telling me that you believe the cock-up over autotext in 2007 is an improvement? With its inability to display autocomplete texts and its integration with the building block function - even vba calls to autotext don't work without modification - this is not my idea of an 'improvement' whatever the merits of the file format (which I hadn't mentioned). When things aren't broken, they don't need fixing. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: I'd have to disagree with this assessment. This is the first time in which Microsoft changed the file format and actually made the effort to maintain compatibility with previous versions. Previously, such as the switch from Word 95 to Word 97, you couldn't just open a document created in a previous version without upgrading it and you couldn't open a document saved in a later version in the earlier version. Granted they later came out with the capability to do this but it was much, much later - so late that most still don't know this functionality exists. For the Word dev team, compatibility was one of their top priorities and I commend them for this. Sure, there are still a few flaws but as a whole I think they did a great job - especially with the Compatibility Checker which tells you specifically what will not convert and the outcome should you choose to not make the recommended changes. This is the first time we've had such a utility. Please post all follow-up questions to the newsgroup. Requests for assistance by email cannot be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton "Graham Mayor" wrote in message ... You could be right, but it wasn't me who hijacked a perfectly good system to produce something barely compatible with earlier versions -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Beth Melton wrote: Perhaps if you called them Building Blocks instead of AutoText it would be less confusing. grin |
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