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Excluded Records Anomaly
A recent mail merge resulted in a Catalog (using Word 2003, so a Directory)
with random missing records. I believe I know what happened. It's a gotcha that one would need to be aware of. Using the Mail Merge Wizard, I setup a merge operation knowing that the Access table had invalid records that would be printed in the Directory. At one phase in the Wizard, one is given the opportunity to exclude records by unchecking a box. Later, I realized I needed to sort these records. (And one has to go through the whole process of re-connecting to the database in order to get at the sort mechanism.) Now, the Dirctory was including the invalid records and dropping random (or so it seemed) valid records. Without any rigorous experimentation, it appears that Word 2003 is remembering the excluded record positions across re-connections, so that when the newly retrieved recordset is sorted, different records are excluded than what were excluded earlier - based on record position, not primary key index values (if present). Can I get a corroborating experiment on this? |
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