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#1
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Track Change Documents
I started editing a document another secretary had already worked on in blue
but her changes were green. Mine were blue. Then when I went back to it the following day hers were blue and mine were green. Then the following day when I went back to it, mine were blue and hers were green. On each occasion I saved it as a fresh document - would this have any bearing? Any insight would be appreciated as I thought it assigned one colour for one author but mine keeps changing even on the same computer. -- Susan Dennis |
#2
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Track Change Documents
I think that is to be expected: on different documents the same author may
see different colors for his/her tracked changes. What you can do is choose a specific color (on your machine) in the options for Track Changes. -- Stefan Blom Microsoft Word MVP "Susan Dennis" wrote in message ... I started editing a document another secretary had already worked on in blue but her changes were green. Mine were blue. Then when I went back to it the following day hers were blue and mine were green. Then the following day when I went back to it, mine were blue and hers were green. On each occasion I saved it as a fresh document - would this have any bearing? Any insight would be appreciated as I thought it assigned one colour for one author but mine keeps changing even on the same computer. -- Susan Dennis |
#3
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Track Change Documents
For details about how track changes works incl. information about how colors
are allocated to different authors, see: http://www.shaunakelly.com/word/trac...ngesWorks.html -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "Susan Dennis" wrote: I started editing a document another secretary had already worked on in blue but her changes were green. Mine were blue. Then when I went back to it the following day hers were blue and mine were green. Then the following day when I went back to it, mine were blue and hers were green. On each occasion I saved it as a fresh document - would this have any bearing? Any insight would be appreciated as I thought it assigned one colour for one author but mine keeps changing even on the same computer. -- Susan Dennis |
#4
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Track Change Documents
Stefan - Thanks for this. But I thought from what I had read on here that if
you selected a specific colour it changed it for all people editing it. Not just you. How do I go about selecting one colour for me? Regards. -- Susan Dennis "Stefan Blom" wrote: I think that is to be expected: on different documents the same author may see different colors for his/her tracked changes. What you can do is choose a specific color (on your machine) in the options for Track Changes. -- Stefan Blom Microsoft Word MVP "Susan Dennis" wrote in message ... I started editing a document another secretary had already worked on in blue but her changes were green. Mine were blue. Then when I went back to it the following day hers were blue and mine were green. Then the following day when I went back to it, mine were blue and hers were green. On each occasion I saved it as a fresh document - would this have any bearing? Any insight would be appreciated as I thought it assigned one colour for one author but mine keeps changing even on the same computer. -- Susan Dennis . |
#5
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Track Change Documents
You are correct. If you select a single color, it is used for all markup by
all reviewers. Word still keeps track of the individual reviewers, however, and you can switch back to By Author at any time. But when you choose By Author, you give up the ability to control colors. Usually, you (that is, the person currently editing the document) will be red, the next reviewer will be blue, and so on, through all the "silly" colors if there are lots of reviewers. But this also means that when Reviewer B is looking at the document he/she will see his/her changes in red and yours in blue (or some other color if there are multiple reviewers/authors). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Susan Dennis" wrote in message ... Stefan - Thanks for this. But I thought from what I had read on here that if you selected a specific colour it changed it for all people editing it. Not just you. How do I go about selecting one colour for me? Regards. -- Susan Dennis "Stefan Blom" wrote: I think that is to be expected: on different documents the same author may see different colors for his/her tracked changes. What you can do is choose a specific color (on your machine) in the options for Track Changes. -- Stefan Blom Microsoft Word MVP "Susan Dennis" wrote in message ... I started editing a document another secretary had already worked on in blue but her changes were green. Mine were blue. Then when I went back to it the following day hers were blue and mine were green. Then the following day when I went back to it, mine were blue and hers were green. On each occasion I saved it as a fresh document - would this have any bearing? Any insight would be appreciated as I thought it assigned one colour for one author but mine keeps changing even on the same computer. -- Susan Dennis . |
#6
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Track Change Documents
Thanks Suzanne. I thought so. That explains why I saw something different
from the other secretary when I opened the first document on my pc. Her note "edited by ... in blue" had become green and my colour was blue (never ever seen red only green and blue). However, it does not explain why the following day her text had gone green and mine blue. Then, the following day it was back to being the opposite. I cannot remember how many times this happened but it was a few and the only difference was that it was a new document - I was the same reviewer at the same computer but the blue and green kept switching though my amendments were always the same colour and different to the other secretary but there was no consistency between green and blue. Anyway, from now on I am not going to put "edited by ... in ... colour" at the top of my track change documents! Thanks again. -- Susan Dennis "Suzanne S. Barnhill" wrote: You are correct. If you select a single color, it is used for all markup by all reviewers. Word still keeps track of the individual reviewers, however, and you can switch back to By Author at any time. But when you choose By Author, you give up the ability to control colors. Usually, you (that is, the person currently editing the document) will be red, the next reviewer will be blue, and so on, through all the "silly" colors if there are lots of reviewers. But this also means that when Reviewer B is looking at the document he/she will see his/her changes in red and yours in blue (or some other color if there are multiple reviewers/authors). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Susan Dennis" wrote in message ... Stefan - Thanks for this. But I thought from what I had read on here that if you selected a specific colour it changed it for all people editing it. Not just you. How do I go about selecting one colour for me? Regards. -- Susan Dennis "Stefan Blom" wrote: I think that is to be expected: on different documents the same author may see different colors for his/her tracked changes. What you can do is choose a specific color (on your machine) in the options for Track Changes. -- Stefan Blom Microsoft Word MVP "Susan Dennis" wrote in message ... I started editing a document another secretary had already worked on in blue but her changes were green. Mine were blue. Then when I went back to it the following day hers were blue and mine were green. Then the following day when I went back to it, mine were blue and hers were green. On each occasion I saved it as a fresh document - would this have any bearing? Any insight would be appreciated as I thought it assigned one colour for one author but mine keeps changing even on the same computer. -- Susan Dennis . . |
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