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#1
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Updating fields automatically?
Hi everybody,
I have a group of 20 documents that are all merged into one with INCLUDETEXT fields. The big document is merged into another document with an INCLUDETEXT field of its own. Does anyone know if there's any way to set the fields so once I update one of the 20 original documents, the change will appear in the other two big documents so I don't have to go through them every time and manually update? I'm using Word 2003. Thanks! Jezzica85 |
#2
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Updating fields automatically?
IncludeText fields will not update automatically.
You can either insert the documents as linked files and set the update links on open option or You can run an update macro on opening the document. You can see suitable update macro code and the use of autoopen macros at http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jezzica85 wrote: Hi everybody, I have a group of 20 documents that are all merged into one with INCLUDETEXT fields. The big document is merged into another document with an INCLUDETEXT field of its own. Does anyone know if there's any way to set the fields so once I update one of the 20 original documents, the change will appear in the other two big documents so I don't have to go through them every time and manually update? I'm using Word 2003. Thanks! Jezzica85 |
#3
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Updating fields automatically?
Hi Jezzica,
You could do this with a macro in each of the target documents, coded as: Sub AutoOpen() ActiveDocument.Fields.Update End Sub Another way of approaching this is to make the edits direct in one of the target documents, then press Ctrl-Shift-F7 to apply the changes to the source document - you'll then have only one target document to update. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "jezzica85" wrote in message ... Hi everybody, I have a group of 20 documents that are all merged into one with INCLUDETEXT fields. The big document is merged into another document with an INCLUDETEXT field of its own. Does anyone know if there's any way to set the fields so once I update one of the 20 original documents, the change will appear in the other two big documents so I don't have to go through them every time and manually update? I'm using Word 2003. Thanks! Jezzica85 |
#4
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Updating fields automatically?
Thank you macropod, this works great! And thank you Graham for pointing me to
that macro tutorial. Jezzica85 "macropod" wrote: Hi Jezzica, You could do this with a macro in each of the target documents, coded as: Sub AutoOpen() ActiveDocument.Fields.Update End Sub Another way of approaching this is to make the edits direct in one of the target documents, then press Ctrl-Shift-F7 to apply the changes to the source document - you'll then have only one target document to update. Cheers -- macropod [MVP - Microsoft Word] ------------------------- "jezzica85" wrote in message ... Hi everybody, I have a group of 20 documents that are all merged into one with INCLUDETEXT fields. The big document is merged into another document with an INCLUDETEXT field of its own. Does anyone know if there's any way to set the fields so once I update one of the 20 original documents, the change will appear in the other two big documents so I don't have to go through them every time and manually update? I'm using Word 2003. Thanks! Jezzica85 |
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