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#1
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Maintain Formatting during copy paste
I have a user with a problem in Word 2003. She has a template with multiple
tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#2
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Maintain Formatting during copy paste
How did you change the default font? How were the cells formatted? Using
table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#3
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
Stefan,
This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#4
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
Setting the default font in Word means to modify the font settings of the
Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#5
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
Can she just select the table and try Ctrl+Shift+N?
Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#6
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
Another thought: instead of copying and pasting tables, could she save them
as AutoText entries? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... Can she just select the table and try Ctrl+Shift+N? Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#7
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
That sounds like a great idea, but the help menu says nothing about how to do
it, only how to insert them. I assume she would go to the original document and select the table but then what? Also if it works she would want to share them with her co-workers BTW the original problem only occurs if she has already been typing in the report, if the document is blank the paste works fine, and no she does no special formatting as she types ( No Clue about doing that ). What she knows about Word she got from me and I only work in Access and Excel "Suzanne S. Barnhill" wrote: Another thought: instead of copying and pasting tables, could she save them as AutoText entries? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... Can she just select the table and try Ctrl+Shift+N? Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#8
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
See http://word.mvps.org/FAQs/Customization/AutoText.htm
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... That sounds like a great idea, but the help menu says nothing about how to do it, only how to insert them. I assume she would go to the original document and select the table but then what? Also if it works she would want to share them with her co-workers BTW the original problem only occurs if she has already been typing in the report, if the document is blank the paste works fine, and no she does no special formatting as she types ( No Clue about doing that ). What she knows about Word she got from me and I only work in Access and Excel "Suzanne S. Barnhill" wrote: Another thought: instead of copying and pasting tables, could she save them as AutoText entries? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... Can she just select the table and try Ctrl+Shift+N? Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#9
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
That link says the tables are blank, these have all the row and column
headings pre filled "Suzanne S. Barnhill" wrote: See http://word.mvps.org/FAQs/Customization/AutoText.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... That sounds like a great idea, but the help menu says nothing about how to do it, only how to insert them. I assume she would go to the original document and select the table but then what? Also if it works she would want to share them with her co-workers BTW the original problem only occurs if she has already been typing in the report, if the document is blank the paste works fine, and no she does no special formatting as she types ( No Clue about doing that ). What she knows about Word she got from me and I only work in Access and Excel "Suzanne S. Barnhill" wrote: Another thought: instead of copying and pasting tables, could she save them as AutoText entries? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... Can she just select the table and try Ctrl+Shift+N? Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#10
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
I assume you're referring to the statement that "AutoText entries are a
great way to store specially formatted blank tables"? You can save anything you want as an AutoText entry. Many people want to save a blank table as a workaround for the problems with table styles or AutoFormats, but you can equally well save a table with content. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... That link says the tables are blank, these have all the row and column headings pre filled "Suzanne S. Barnhill" wrote: See http://word.mvps.org/FAQs/Customization/AutoText.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... That sounds like a great idea, but the help menu says nothing about how to do it, only how to insert them. I assume she would go to the original document and select the table but then what? Also if it works she would want to share them with her co-workers BTW the original problem only occurs if she has already been typing in the report, if the document is blank the paste works fine, and no she does no special formatting as she types ( No Clue about doing that ). What she knows about Word she got from me and I only work in Access and Excel "Suzanne S. Barnhill" wrote: Another thought: instead of copying and pasting tables, could she save them as AutoText entries? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... Can she just select the table and try Ctrl+Shift+N? Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#11
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
"Paul LeBlanc" wrote in message
... Can she just select the table and try Ctrl+Shift+N? Yes. Also that does not explain why it happens If styles or direct formatting has been applied to (some of) the table cells in the source document, it will be brought into the target document when copying (and the format actually displayed could very well be different depending on the style hierarchy, for example). Applying the Normal style should fix that. But, as Suzanne wrote, using AutoText entries would be a lot easier. Just be sure that they are formatted correctly (without undesired formatting or styles) when created; otherwise, the underlying issue wouldn't be resolved. -- Stefan Blom Microsoft Word MVP "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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#12
Posted to microsoft.public.word.tables
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Maintain Formatting during copy paste
And the contents of cells can be formatted with paragraph styles.
-- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I assume you're referring to the statement that "AutoText entries are a great way to store specially formatted blank tables"? You can save anything you want as an AutoText entry. Many people want to save a blank table as a workaround for the problems with table styles or AutoFormats, but you can equally well save a table with content. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... That link says the tables are blank, these have all the row and column headings pre filled "Suzanne S. Barnhill" wrote: See http://word.mvps.org/FAQs/Customization/AutoText.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... That sounds like a great idea, but the help menu says nothing about how to do it, only how to insert them. I assume she would go to the original document and select the table but then what? Also if it works she would want to share them with her co-workers BTW the original problem only occurs if she has already been typing in the report, if the document is blank the paste works fine, and no she does no special formatting as she types ( No Clue about doing that ). What she knows about Word she got from me and I only work in Access and Excel "Suzanne S. Barnhill" wrote: Another thought: instead of copying and pasting tables, could she save them as AutoText entries? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Paul LeBlanc" wrote in message ... Can she just select the table and try Ctrl+Shift+N? Also that does not explain why it happens "Stefan Blom" wrote: Setting the default font in Word means to modify the font settings of the Normal style (and this style is applied to most of the text in a Word document unless you explicitly choose another style). Have you tried to select the affected table cells and then reapply the Normal style? You can use the Ctrl+Shift+N shortcut. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... Stefan, This is my wife's work computer and her department issued a document with all the tables they are supposed to use in their reports in a standard word document. ( All in Bookman Old Style ) She does not use all of the tables in every report but just copies over the ones she needs for that particular case. I set the default font in her copy of Word (using the font picker and clicking the set as default button ) so that it always starts a new report with Bookman Old Style per her departments requirement for reports. "Stefan Blom" wrote: How did you change the default font? How were the cells formatted? Using table styles, paragraph styles, or direct formatting? If you are referring to a *true* template (*.dot file), I don't understand why tables need to be copied? *Creating* documents from the template (via File | New) would seem easier. -- Stefan Blom Microsoft Word MVP "Paul LeBlanc" wrote in message ... I have a user with a problem in Word 2003. She has a template with multiple tables that are copied over into a new document. Both the template and the new document are setup with Bookman Old Style as the default font but when she copies the tables she needs for the new report Word will change the font in some of the cells (but not all of them) to Times New Roman. It also changes some of the cells to ALL UPPERCASE without any apparent rhyme or reason. The template is actually a standard Word document that just contains the tables frequently used. |
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