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#1
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Preventing change to Word doc
How can I prevent users from making changes to my Word documents and then
printing the document with the changes. This prevention has to be secure because our ISSO auditor will be checking how well the documents are controlled. -- Thank you, Del |
#2
Posted to microsoft.public.word.docmanagement
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Preventing change to Word doc
Since you make no mention of which version of Word is involved the onl\y
suggestion is to investigate Word's Help file on the subject of: Protection. Just keep in mind that any time you put the document in the hands of someone else they will find a way to alter it if they truly want to. -- HTH |:) Bob Jones Office:Mac MVP "Del" wrote in message ... How can I prevent users from making changes to my Word documents and then printing the document with the changes. This prevention has to be secure because our ISSO auditor will be checking how well the documents are controlled. -- Thank you, Del |
#3
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Preventing change to Word doc
On Thu, 21 May 2009 11:26:04 -0700, Del wrote:
How can I prevent users from making changes to my Word documents and then printing the document with the changes. This prevention has to be secure because our ISSO auditor will be checking how well the documents are controlled. This question is common, and the answer is that you cannot absolutely prevent printing of an altered Word document, or for that matter _any_ electronic or paper document that you allow anyone else to see. A determined attacker with sufficient time and resources can _always_ get around any protection you may devise. The most you can do is make it reasonably difficult, which will prevent casual or accidental alteration. - Word has a feature that lets you digitally sign a document, which shows that the document has not been altered since it was signed. This does _not_ prevent a user from altering the document, printing the altered copy and discarding it, and counting on you not to notice the difference between the original and the printed copy until later. - You can apply a password that must be entered to allow the document to be opened; but once it's open, the user can do anything with it. - You can apply "protection" to a document that prohibits any changes, and supply a password that would be needed to turn off the protection. This is easily defeated, just by using the Insert File command to copy the content of the document into a new, unprotected document. - You could try saving the document as PDF, but there are dozens of programs that can convert a PDF file back into Word. - Even if all you supply is a paper document, that can be scanned and processed with optical character recognition to retrieve an editable version. I suggest you discuss this issue with the ISO auditor and agree on what measures are considered sufficient to pass the requirements. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Preventing change to Word doc
Here is a link that might be helpful.
http://www.dummies.com/how-to/conten...-document.html "Del" wrote: How can I prevent users from making changes to my Word documents and then printing the document with the changes. This prevention has to be secure because our ISSO auditor will be checking how well the documents are controlled. -- Thank you, Del |
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