I wasn't clear enough with my prior post -- Document A has been saved as a
"protected" document; however, Jane opens the document as a "read only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name Document A.
Can I prevent this from happening, by not allowing the "protected" Document A
from being deleted?
--
PamW

It sounds to me like you want a template.
http://addbalance.com/usersguide/templates.htm
http://word.mvps.org/FAQs/Customizat...platePart1.htm
http://word.mvps.org/FAQs/Customizat...platePart2.htm

--
Carol A. Bratt, MCP



"PamW" wrote:

I wasn't clear enough with my prior post -- Document A has been saved as a
"protected" document; however, Jane opens the document as a "read only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name Document A.
Can I prevent this from happening, by not allowing the "protected" Document A
from being deleted?
--
PamW

Carol is right. You want a template. The idea in Word is that if you are
going to be creating new documents based on an existing document, you want
the existing document to be saved and constructed as a template. Template
means something special in Word, it isn't simply a form. Often it isn't even
a form.

For information on the different kinds of templates, tabs on the file new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and you can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may want
protection for forms. What I am talking about is what Word calls an "online
form." Check this in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news
I wasn't clear enough with my prior post -- Document A has been saved as a
"protected" document; however, Jane opens the document as a "read only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name Document A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW

The user is not sure that's what she wants to do. Specifically, we have a
template already and the template is protected in a read-only mode that 15
departments use individually and provide report information on. They then
save their report under their own department name and they are read-only
documents under the global directory. These are budget documents and once
they have been completed and submitted, they are not to be altered. However,
we have found that some cases the department does re-enter the report and
makes changes. They then save the new report under a temporarily named file,
delete the original report and then rename and resave the temporarily named
file as the original name. We, of course, have printed out the original
document and can compare and see that there were changes made.
--
PamW


"Charles Kenyon" wrote:

Carol is right. You want a template. The idea in Word is that if you are
going to be creating new documents based on an existing document, you want
the existing document to be saved and constructed as a template. Template
means something special in Word, it isn't simply a form. Often it isn't even
a form.

For information on the different kinds of templates, tabs on the file new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and you can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may want
protection for forms. What I am talking about is what Word calls an "online
form." Check this in help. For more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news
I wasn't clear enough with my prior post -- Document A has been saved as a
"protected" document; however, Jane opens the document as a "read only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name Document A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW

It sounds to me as if the finished documents need to be in a folder to which
users have read-only access (that is, they cannot save or delete files in
that folder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"PamW" wrote in message
...
The user is not sure that's what she wants to do. Specifically, we have a
template already and the template is protected in a read-only mode that 15
departments use individually and provide report information on. They then
save their report under their own department name and they are read-only
documents under the global directory. These are budget documents and once
they have been completed and submitted, they are not to be altered.
However,
we have found that some cases the department does re-enter the report and
makes changes. They then save the new report under a temporarily named
file,
delete the original report and then rename and resave the temporarily
named
file as the original name. We, of course, have printed out the original
document and can compare and see that there were changes made.
--
PamW


"Charles Kenyon" wrote:

Carol is right. You want a template. The idea in Word is that if you are
going to be creating new documents based on an existing document, you
want
the existing document to be saved and constructed as a template.
Template
means something special in Word, it isn't simply a form. Often it isn't
even
a form.

For information on the different kinds of templates, tabs on the file
new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and you
can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may want
protection for forms. What I am talking about is what Word calls an
"online
form." Check this in help. For more about online forms, follow the links
at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially
Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news
I wasn't clear enough with my prior post -- Document A has been saved
as a
"protected" document; however, Jane opens the document as a "read
only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name
Document A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW

In addition to Suzanne's comments, it seems to me you have more of a
training problem than a Word problem. Altering historical documents of this
sort should be a subject of both training and discipline. There's nothing
wrong, so far as I know, with submitting an amended budget, even though it
may be embarrrasing. The legal consequences could be horrendous. Look at
Arthur-Anderson! (But you'll have to look very hard.)
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"PamW" wrote in message
...
The user is not sure that's what she wants to do. Specifically, we have a
template already and the template is protected in a read-only mode that 15
departments use individually and provide report information on. They then
save their report under their own department name and they are read-only
documents under the global directory. These are budget documents and once
they have been completed and submitted, they are not to be altered.
However,
we have found that some cases the department does re-enter the report and
makes changes. They then save the new report under a temporarily named
file,
delete the original report and then rename and resave the temporarily
named
file as the original name. We, of course, have printed out the original
document and can compare and see that there were changes made.
--
PamW


"Charles Kenyon" wrote:

Carol is right. You want a template. The idea in Word is that if you are
going to be creating new documents based on an existing document, you
want
the existing document to be saved and constructed as a template. Template
means something special in Word, it isn't simply a form. Often it isn't
even
a form.

For information on the different kinds of templates, tabs on the file new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and you
can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may want
protection for forms. What I am talking about is what Word calls an
"online
form." Check this in help. For more about online forms, follow the links
at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially
Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news
I wasn't clear enough with my prior post -- Document A has been saved as
a
"protected" document; however, Jane opens the document as a "read only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name Document
A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW

Yes, that sounds more like it! How do I do that?
--
PamW


"Suzanne S. Barnhill" wrote:

It sounds to me as if the finished documents need to be in a folder to which
users have read-only access (that is, they cannot save or delete files in
that folder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"PamW" wrote in message
...
The user is not sure that's what she wants to do. Specifically, we have a
template already and the template is protected in a read-only mode that 15
departments use individually and provide report information on. They then
save their report under their own department name and they are read-only
documents under the global directory. These are budget documents and once
they have been completed and submitted, they are not to be altered.
However,
we have found that some cases the department does re-enter the report and
makes changes. They then save the new report under a temporarily named
file,
delete the original report and then rename and resave the temporarily
named
file as the original name. We, of course, have printed out the original
document and can compare and see that there were changes made.
--
PamW


"Charles Kenyon" wrote:

Carol is right. You want a template. The idea in Word is that if you are
going to be creating new documents based on an existing document, you
want
the existing document to be saved and constructed as a template.
Template
means something special in Word, it isn't simply a form. Often it isn't
even
a form.

For information on the different kinds of templates, tabs on the file
new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and you
can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may want
protection for forms. What I am talking about is what Word calls an
"online
form." Check this in help. For more about online forms, follow the links
at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially
Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news I wasn't clear enough with my prior post -- Document A has been saved
as a
"protected" document; however, Jane opens the document as a "read
only"
document, makes changes and saves it as Document B. Jane then deletes
Document A, then opens Document B and resaves it with the name
Document A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW

That depends on your networking software. Look up folder rights or
privileges.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"PamW" wrote in message
...
Yes, that sounds more like it! How do I do that?
--
PamW


"Suzanne S. Barnhill" wrote:

It sounds to me as if the finished documents need to be in a folder to
which
users have read-only access (that is, they cannot save or delete files in
that folder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"PamW" wrote in message
...
The user is not sure that's what she wants to do. Specifically, we
have a
template already and the template is protected in a read-only mode that
15
departments use individually and provide report information on. They
then
save their report under their own department name and they are
read-only
documents under the global directory. These are budget documents and
once
they have been completed and submitted, they are not to be altered.
However,
we have found that some cases the department does re-enter the report
and
makes changes. They then save the new report under a temporarily named
file,
delete the original report and then rename and resave the temporarily
named
file as the original name. We, of course, have printed out the
original
document and can compare and see that there were changes made.
--
PamW


"Charles Kenyon" wrote:

Carol is right. You want a template. The idea in Word is that if you
are
going to be creating new documents based on an existing document, you
want
the existing document to be saved and constructed as a template.
Template
means something special in Word, it isn't simply a form. Often it
isn't
even
a form.

For information on the different kinds of templates, tabs on the file
new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and
you
can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may
want
protection for forms. What I am talking about is what Word calls an
"online
form." Check this in help. For more about online forms, follow the
links
at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm
especially
Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news I wasn't clear enough with my prior post -- Document A has been
saved
as a
"protected" document; however, Jane opens the document as a "read
only"
document, makes changes and saves it as Document B. Jane then
deletes
Document A, then opens Document B and resaves it with the name
Document A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW

That's really a Windows issue; if you can't get help from your IT people or
network admin, you can ask in a Windows NG.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"PamW" wrote in message
...
Yes, that sounds more like it! How do I do that?
--
PamW


"Suzanne S. Barnhill" wrote:

It sounds to me as if the finished documents need to be in a folder to
which
users have read-only access (that is, they cannot save or delete files
in
that folder).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"PamW" wrote in message
...
The user is not sure that's what she wants to do. Specifically, we
have a
template already and the template is protected in a read-only mode
that 15
departments use individually and provide report information on. They
then
save their report under their own department name and they are
read-only
documents under the global directory. These are budget documents and
once
they have been completed and submitted, they are not to be altered.
However,
we have found that some cases the department does re-enter the report
and
makes changes. They then save the new report under a temporarily
named
file,
delete the original report and then rename and resave the temporarily
named
file as the original name. We, of course, have printed out the
original
document and can compare and see that there were changes made.
--
PamW


"Charles Kenyon" wrote:

Carol is right. You want a template. The idea in Word is that if you
are
going to be creating new documents based on an existing document,
you
want
the existing document to be saved and constructed as a template.
Template
means something special in Word, it isn't simply a form. Often it
isn't
even
a form.

For information on the different kinds of templates, tabs on the
file
new
dialog, and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.

Note, templates can also be changed. It is more trouble though and
you
can
put them in folders where the ordinary user can't delete.

When you are talking protection, are you talking Read-Only? You may
want
protection for forms. What I am talking about is what Word calls an
"online
form." Check this in help. For more about online forms, follow the
links
at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm
especially
Dian
Chapman's series of articles. You may also want to look at
http://www.word.mvps.org/FAQs/TblsFl...nesInForms.htm.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"PamW" wrote in message
news I wasn't clear enough with my prior post -- Document A has been
saved
as a
"protected" document; however, Jane opens the document as a "read
only"
document, makes changes and saves it as Document B. Jane then
deletes
Document A, then opens Document B and resaves it with the name
Document A.
Can I prevent this from happening, by not allowing the "protected"
Document A
from being deleted?
--
PamW