[Sandrine]

[Beth Melton]

"Sandrine" wrote in message
...

I don't think a template with wording this specific is available. You might
try searching Google to see if you can find any samples. Otherwise something
like the following should be sufficient:

Dear name:

It has been brought to our attention that on date you used vehicle
information for your personal use. As outlined in our employee handbook
insert section/page/etc it states cite handbook rule and you are
therefore in violation of our company policy.

This letter is to inform you that the following disciplinary action will be
taken:

insert disciplinary action

If you are not in agreement with the disciplinary action cited above you may
provide us with a written statement requesting a formal hearing on this
matter. Your statement must be sent by certified mail within fifteen (15)
days from the date of this letter.

Sincerely,
name, title, etc

--
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/tr...295841033.aspx