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#1
Posted to microsoft.public.word.mailmerge.fields
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Mail Merge Main Document Problem
I have MSW 2007 and have merged before. I click Start Mail Merge, then
Letter but the Write & Insert Fields section is gray and is not accessible so I can't enter any fields. This happens on a new blank page and a pre-existing document. What is going on? Am I missing a step somehow? |
#2
Posted to microsoft.public.word.mailmerge.fields
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Mail Merge Main Document Problem
Just going by what you have said, did you do the "Select Recipients" step ?
if you did, and the /next/ button along (Edit Recipient List) is still greyed out), then the most likely explanation is that a. Word has failed to connect to the data source you selected b. Word didn't display any kind of error message (a) + (b) can certainly happen, but if that's what you think it is, maybe you could tell us what type of data source you are trying to use (Excel, Outlook, Access,... ) Peter Jamieson http://tips.pjmsn.me.uk Mari wrote: I have MSW 2007 and have merged before. I click Start Mail Merge, then Letter but the Write & Insert Fields section is gray and is not accessible so I can't enter any fields. This happens on a new blank page and a pre-existing document. What is going on? Am I missing a step somehow? |
#3
Posted to microsoft.public.word.mailmerge.fields
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Mail Merge Main Document Problem
I'm trying to add fields to a pre-existing document and the Insert Merge
Field, etc section is grayed out. I went to an old file I'd used before and it is working there, so I must be missing a step somewhere. I'm not dealing with the recipient files. "Peter Jamieson" wrote: Just going by what you have said, did you do the "Select Recipients" step ? if you did, and the /next/ button along (Edit Recipient List) is still greyed out), then the most likely explanation is that a. Word has failed to connect to the data source you selected b. Word didn't display any kind of error message (a) + (b) can certainly happen, but if that's what you think it is, maybe you could tell us what type of data source you are trying to use (Excel, Outlook, Access,... ) Peter Jamieson http://tips.pjmsn.me.uk Mari wrote: I have MSW 2007 and have merged before. I click Start Mail Merge, then Letter but the Write & Insert Fields section is gray and is not accessible so I can't enter any fields. This happens on a new blank page and a pre-existing document. What is going on? Am I missing a step somehow? |
#4
Posted to microsoft.public.word.mailmerge.fields
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Mail Merge Main Document Problem
I went to an old file I'd used before and
it is working there, so I must be missing a step somewhere. My suggestion was: did you do the "Select Recipients" step ? And it stil seems to me that that is what you need to look at. "Select Recipients" is not really the right expression in Word. What you are really doing when you click this button is selecting the data source that you want to merge. That data might not be about "recipients". From what you say, it sounds as if it is not, but if you are opening an old file, the data source may have become detached, and you may need to select it again, and you use the Select Recipients to do that, even if your data source does not actually conatain "recipient" info. But just to be sure, is the Edit Recipient List greyed out? Peter Jamieson http://tips.pjmsn.me.uk Mari wrote: I'm trying to add fields to a pre-existing document and the Insert Merge Field, etc section is grayed out. I went to an old file I'd used before and it is working there, so I must be missing a step somewhere. I'm not dealing with the recipient files. "Peter Jamieson" wrote: Just going by what you have said, did you do the "Select Recipients" step ? if you did, and the /next/ button along (Edit Recipient List) is still greyed out), then the most likely explanation is that a. Word has failed to connect to the data source you selected b. Word didn't display any kind of error message (a) + (b) can certainly happen, but if that's what you think it is, maybe you could tell us what type of data source you are trying to use (Excel, Outlook, Access,... ) Peter Jamieson http://tips.pjmsn.me.uk Mari wrote: I have MSW 2007 and have merged before. I click Start Mail Merge, then Letter but the Write & Insert Fields section is gray and is not accessible so I can't enter any fields. This happens on a new blank page and a pre-existing document. What is going on? Am I missing a step somehow? |
#5
Posted to microsoft.public.word.mailmerge.fields
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Mail Merge Main Document Problem
OK, =YES= when I make a recipients file first it does open the merge field
options. I was confused because when I went through the online Office instructions they say open and format the main document, *then* create the data source. Thanks! "Peter Jamieson" wrote: I went to an old file I'd used before and it is working there, so I must be missing a step somewhere. My suggestion was: did you do the "Select Recipients" step ? And it stil seems to me that that is what you need to look at. "Select Recipients" is not really the right expression in Word. What you are really doing when you click this button is selecting the data source that you want to merge. That data might not be about "recipients". From what you say, it sounds as if it is not, but if you are opening an old file, the data source may have become detached, and you may need to select it again, and you use the Select Recipients to do that, even if your data source does not actually conatain "recipient" info. But just to be sure, is the Edit Recipient List greyed out? Peter Jamieson http://tips.pjmsn.me.uk Mari wrote: I'm trying to add fields to a pre-existing document and the Insert Merge Field, etc section is grayed out. I went to an old file I'd used before and it is working there, so I must be missing a step somewhere. I'm not dealing with the recipient files. "Peter Jamieson" wrote: Just going by what you have said, did you do the "Select Recipients" step ? if you did, and the /next/ button along (Edit Recipient List) is still greyed out), then the most likely explanation is that a. Word has failed to connect to the data source you selected b. Word didn't display any kind of error message (a) + (b) can certainly happen, but if that's what you think it is, maybe you could tell us what type of data source you are trying to use (Excel, Outlook, Access,... ) Peter Jamieson http://tips.pjmsn.me.uk Mari wrote: I have MSW 2007 and have merged before. I click Start Mail Merge, then Letter but the Write & Insert Fields section is gray and is not accessible so I can't enter any fields. This happens on a new blank page and a pre-existing document. What is going on? Am I missing a step somehow? |
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