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#1
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Marking Changes in Printed Master Documents
I have a large document, over 300 pages, which is a Master document
containing a series of sub-documents which in turn contain their own sub-documents. When a sub-document is edited I want to mark where the change occurred - I can use track changes for this - but I only want to see the vertical bar in the margin showing that a change has occurred. Can this be done and is there any issue when doing it for master / sub documents as opposed to single documents. We want to do this so we can issue a sub-doicument for update without having to issue the whole 300+ page document and try to control multiple editors at once. |
#2
Posted to microsoft.public.word.pagelayout
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Marking Changes in Printed Master Documents
Stavors:
If I had to do this in a regular document, I'd click Tools Track Changes Highlight Changes Options and make the changes look the way I wanted. Notably, I'd make additions have no marks and be auto colored. I'd make deletions hidden. I'd make changed lines show rev bars. I hope you've considered the potential risks in using Master Documents and have made good backups. When I read "a series of sub-documents which in turn contain their own sub-documents" I involuntarily flinched. Bear -- Windows XP, Word 2000 "stavors" wrote: I have a large document, over 300 pages, which is a Master document containing a series of sub-documents which in turn contain their own sub-documents. When a sub-document is edited I want to mark where the change occurred - I can use track changes for this - but I only want to see the vertical bar in the margin showing that a change has occurred. Can this be done and is there any issue when doing it for master / sub documents as opposed to single documents. We want to do this so we can issue a sub-doicument for update without having to issue the whole 300+ page document and try to control multiple editors at once. |
#3
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Marking Changes in Printed Master Documents
Thanks - that worked fine although I had to go through Tools Options
Track Changes cos of Word 2002. Pleasea dvise on potential risks that you mention. This is first time I have used Master and Sub-document sna nd it fits our purpose but I am concerned if there are risks I should know about. "Bear" wrote: Stavors: If I had to do this in a regular document, I'd click Tools Track Changes Highlight Changes Options and make the changes look the way I wanted. Notably, I'd make additions have no marks and be auto colored. I'd make deletions hidden. I'd make changed lines show rev bars. I hope you've considered the potential risks in using Master Documents and have made good backups. When I read "a series of sub-documents which in turn contain their own sub-documents" I involuntarily flinched. Bear -- Windows XP, Word 2000 "stavors" wrote: I have a large document, over 300 pages, which is a Master document containing a series of sub-documents which in turn contain their own sub-documents. When a sub-document is edited I want to mark where the change occurred - I can use track changes for this - but I only want to see the vertical bar in the margin showing that a change has occurred. Can this be done and is there any issue when doing it for master / sub documents as opposed to single documents. We want to do this so we can issue a sub-doicument for update without having to issue the whole 300+ page document and try to control multiple editors at once. |
#4
Posted to microsoft.public.word.pagelayout
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Marking Changes in Printed Master Documents
Stavors:
Many Word experts caution against the use of the Master Document feature. Evidently, master documents can easily become corrupted and can irreversibly corrupt your subdocuments. I hate to simply parrot such warnings. My own experience with master documents was not horrible. Over the course of a year, I had only one catastrophic crash, which did minor damage to two or three of my twelve subdocuments. I work in a meticulously clean way, though, and deleted unneeded section breaks immediately on creating the master document. I did not nest subdocuments as you are doing. At the very least, you should consider your subdocuments at higher than normal risk, and back them up rigorously. Steve Hudson offered these guidelines for using master documents. ~~~~~~~~~~ Steve's Golden Rules of Master Documents: Rule 1 - No text OTHER than the auto-toc and auto-index in your master. Rule 2 - Do NOT perform editing via expanded sub-docs from your master - enter the sub's directly from the file system Rule 3 - Delete all auto-section breaks. Rule 4 - Master and subs must have the same template. Rule 5 - If you change your template styles, rebuild your docs. Rule 6 - To x-ref twixt separate documents, ignore Rule 2. Rule 7 - Regularly throw your master out and start again. This is why you keep the toc in the master, you print it out without updates to use as your rebuild guide. Rule 8 - Only create and load the master doc at publishing time where possible. Rule 9 - Do NOT save changes after publishing. IE - Get your subbies perfect beforehand, and forget the updated links etc from the print process. Unwanted corruption can get saved back into the files. Rule 10 - Use version control software such as VSS for complete peace of mind. ~~~~~~~~~~ In other words, Steve pretty much just used master documents as temporary assemblies of the subdocuments. He created them just to perform specific, limited operations, including publication. Bear -- Windows XP, Word 2000 |
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