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#1
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Styles & Formatting
I have many technical manuals that need to be reformatted with new styles so
they are consistent. How can I delete the styles and formatting in the tech manual document, (not the actual document, but also in the Styles & Formatting column on the right. I want to put my own styles in and not have a list of built in or styles that were created by others that worked on the manual. Thanks for any help you can give me on styles. This seems to be a big job. -- DocT |
#2
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Styles & Formatting
You don't say what version of Word you're using, but when you go into
the Organizer, you'll find the window on the left listing all the styles in the open document. You can select & delete any or all of them (and then Word will notify you, one by one, that any built-in styles, such as Normal, that you've chosen can't be deleted, and you have to say OK to each message). On Jul 22, 7:59*am, Doc wrote: I have many technical manuals that need to be reformatted with new styles so they are consistent. *How can I delete the styles and formatting in the tech manual document, (not the actual document, but also in the Styles & Formatting column on the right. *I want to put my own styles in and not have a list of built in or styles that were created by others that worked on the manual. *Thanks for any help you can give me on styles. *This seems to be a big job. -- DocT |
#3
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Styles & Formatting
Here's one way to accomplish what you want: Create the styles in a new,
blank document, and save that document as a template. Create a new document based on that template. The next step is to copy the original text and Paste Special as "Unformatted Text" into the newly created document. Finally, apply the styles as appropriate. Note that it might be a good idea to first make a printout of the original document, so that you can see the original look. -- Stefan Blom Microsoft Word MVP "Doc" wrote in message ... I have many technical manuals that need to be reformatted with new styles so they are consistent. How can I delete the styles and formatting in the tech manual document, (not the actual document, but also in the Styles & Formatting column on the right. I want to put my own styles in and not have a list of built in or styles that were created by others that worked on the manual. Thanks for any help you can give me on styles. This seems to be a big job. -- DocT |
#4
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Styles & Formatting
I have version Word 2002 right now but hoping to get upgraded soon.
Thank you all for your help. I will try working with these suggestions. -- DocT "Peter T. Daniels" wrote: You don't say what version of Word you're using, but when you go into the Organizer, you'll find the window on the left listing all the styles in the open document. You can select & delete any or all of them (and then Word will notify you, one by one, that any built-in styles, such as Normal, that you've chosen can't be deleted, and you have to say OK to each message). On Jul 22, 7:59 am, Doc wrote: I have many technical manuals that need to be reformatted with new styles so they are consistent. How can I delete the styles and formatting in the tech manual document, (not the actual document, but also in the Styles & Formatting column on the right. I want to put my own styles in and not have a list of built in or styles that were created by others that worked on the manual. Thanks for any help you can give me on styles. This seems to be a big job. -- DocT |
#5
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Styles & Formatting
Since this is a technical document, you may have manual formatting in it
that you must keep--supers and subs and italics on variables, for example. Completely clearing all manual formatting with Ctrl+A, Ctrl+space could introduce errors and cause more work in the long run. Instead, do the cleanup making good use, when appropriate, of the styles pane feature to select all instances of a style or formatting, . I usually start with the headings. If you have lots of heading 1s that look different from each other, select them all and reapply the heading 1 style. Change user-defined styles being used as heading 1 by selecting all and applying heading 1. Then look for normal or body text formatted and used as heading 1 styles. Do these steps for all headings. It's kind of surprising how quickly you can get through this. There will be some headings missed or miss marked, but they can be found or adjusted later. I visually search the document for lists and apply the appropriate numbering or bullet styles. I look for and apply styles to table and figure captions, and other special paragraphs I find in the document (block quotes, alerts, pull quotes, etc.). Then I tackle the regular text paragraphs by selecting all instances of regular text styles (such as para, body text, and normal), in turn, and reapplying my regular text style (usually body text). I use outline view to check and correct heading levels and the style area pane to check the styles applied more quickly. HTH, Pam Doc wrote: I have version Word 2002 right now but hoping to get upgraded soon. Thank you all for your help. I will try working with these suggestions. You don't say what version of Word you're using, but when you go into the Organizer, you'll find the window on the left listing all the [quoted text clipped - 12 lines] -- DocT -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ement/200907/1 |
#6
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Styles & Formatting
This is pretty much the approach I use when I typeset books from existing
manuscripts. I find that, in the long run, a tabula rasa or "scorched earth" approach avoids many problems. But I do make sure I have a printed copy so I can see what the writer intended in the way of formatting (not that I feel bound by it). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Stefan Blom" wrote in message ... Here's one way to accomplish what you want: Create the styles in a new, blank document, and save that document as a template. Create a new document based on that template. The next step is to copy the original text and Paste Special as "Unformatted Text" into the newly created document. Finally, apply the styles as appropriate. Note that it might be a good idea to first make a printout of the original document, so that you can see the original look. -- Stefan Blom Microsoft Word MVP "Doc" wrote in message ... I have many technical manuals that need to be reformatted with new styles so they are consistent. How can I delete the styles and formatting in the tech manual document, (not the actual document, but also in the Styles & Formatting column on the right. I want to put my own styles in and not have a list of built in or styles that were created by others that worked on the manual. Thanks for any help you can give me on styles. This seems to be a big job. -- DocT |
#7
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