Hello. I have a problem which is driving me nuts. I posted this problem about
10 days ago, and Suzanne Barnhill was extremely helpful to me and taught me a
lot. (If you're reading this, Suzanne, thank you thank you! Do you MVPs
really do all this for free?)
Here's my problem. I'm a linguist, and in articles written in my field all
the example sentences have numbers beside them in parentheses, e.g. (1). And
references to them in the text look like that, too, e.g., 'as we can tell
from sentence (1),...'. I need those references to update automatically (by
pressing F9) when an extra example sentence is stuffed in somewhere. The way
I'm doing it is Insert|Field|Listnum with (none) chosen for Field properties.
And I insert my references by Insert|Reference|Cross-reference|Numbered item
(with reference to as 'Paragraph (no context)'). This works great. I get my
parentheses just like I want 'em. But I only managed get to work by blindly
banging at Word long ago until I finally lucked out. And I have determined
that all the information to make it work - the information that I want my
numbers in parentheses - is contained in a paragraph marker ('pilcrow') which
I have placed at the top of the document. Yes, it definitely is. If I remove
it, all my numbers switch to i), ii), iii), iv), etc. immediately. If I stuff
it back in, everything is (1), (2), (3), etc. just like I want it. And
whenever I want to write a new paper, I just copy in that pilcrow from a
previous document.
But now here's where the trouble comes in. I want my headings to appear in
the Document Map. In fact, it looks like they have to be actual Microsoft
Word Built-in headings or else based on them, since my ultimate goal is a PDF
and that's what they let you choose from. Anyway, as soon as I put in a
heading anywhere, or add a style like Suzanne taught me, and give it an
outline level, or even just select a heading I've typed into the body of the
document, and go to Format|Paragraph on the menu and specify the outline
level there... boom! all the utterance numbers after that heading jump to i),
ii), iii), etc. I find I can take my magic pilcrow and stuff a copy of it in
after the offending newly added heading, and it seems to fix things, but
that's a big nuisance to have to do after every heading. I BELIEVE I've been
able to base new headings on that, and they work, but I find that my magic
pilcrow is based on heading 3 (it has the word Auto after it, too, does that
matter?), and I need multiple outline levels, not all the same. If I try my
to switch my pilcrow from, say, outline level 3 to outline level 2, woops!
Now suddenly all my numbers go to i), ii), iii) again! What's wrong with
level 2? Why does my pilcrow work only for level 3? (Believe me, this
happened!) Arghh!

Peyton Todd

510-843-1568