Home |
Search |
Today's Posts |
#1
|
|||
|
|||
How do I reduce the file size of a word document
I created a document with a single graphic and 2 simple tables on a single
page, the only font is arial the size was 178kb. I have just added two more columns making 4 and a little more text, I then saved it as a template. The file size has jumped to 4.1mb?? and all resulting documents based on this template are also huge at 4.1mb. Please help I don't understand how this could happen! Many thanks Tim |
#2
|
|||
|
|||
There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Tim Stephens" Tim wrote in message ... I created a document with a single graphic and 2 simple tables on a single page, the only font is arial the size was 178kb. I have just added two more columns making 4 and a little more text, I then saved it as a template. The file size has jumped to 4.1mb?? and all resulting documents based on this template are also huge at 4.1mb. Please help I don't understand how this could happen! Many thanks Tim |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Please give us REVEAL CODES like WORD PERFECT not reveal codes in. | Microsoft Word Help | |||
Making Word do something that Wordperfect can do | New Users | |||
Envelope Address | New Users | |||
Is there a Fast Search in Word? | New Users | |||
How to change merge forms from Word Perfect to Microsoft Word | Microsoft Word Help |