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#1
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A tough field question
Hi everybody,
I have two versions of a file with fields in it, one typed normally for my own reference and one that I want to have in manuscript format for a book. Each chapter is a field. In the first document, the font is Times New Roman 12, there are blank lines after page headings, between breaks in a chapter is always the same sequence of lines: a blank line, long dash (center aligned), and then another blank line. In the manuscript document, I want to eliminate any blank lines, replace the center aligned long dashes with number signs (#), and have the format of everything be double-spaced, Courier New font. I know it sounds complicated, sorry! Anyway, is there a way to specify that format when I update my fields in that document, so I don't have to change it all every time I update? I'd really appreciate the help, thanks for reading my long post! Thanks a lot! Jezzica85 |
#2
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A tough field question
Don't maintain two versions of your document. Set up two templates, one with
the 'normal' styles and one with the manuscript styles. Then apply the template you need, with 'Automatically update document styles' checked. In your 'normal text' template, define your normal style as Times 12 pt single space; in your MSS version set it to Courier double-spaced. Don't use blank lines. Define your chapter separator as a style, set to have, or not have, extra space before and after. Use a DocProperty field for the divider text itself (ie dashes or hashes). Not sure what you're getting at with formats and fields. Fields are a method for automatically generated or updated content, created using ctrl-F9 or Insert Field. In which context, 'Each chapter is a field' is hard to interpret. Updating fields has nothing to do with document format. "jezzica85" wrote in message ... Hi everybody, I have two versions of a file with fields in it, one typed normally for my own reference and one that I want to have in manuscript format for a book. Each chapter is a field. In the first document, the font is Times New Roman 12, there are blank lines after page headings, between breaks in a chapter is always the same sequence of lines: a blank line, long dash (center aligned), and then another blank line. In the manuscript document, I want to eliminate any blank lines, replace the center aligned long dashes with number signs (#), and have the format of everything be double-spaced, Courier New font. I know it sounds complicated, sorry! Anyway, is there a way to specify that format when I update my fields in that document, so I don't have to change it all every time I update? I'd really appreciate the help, thanks for reading my long post! Thanks a lot! Jezzica85 |
#3
Posted to microsoft.public.word.docmanagement
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A tough field question
Hi Jezebel,
My computer just did something strange and it doesn't look like my previous post showed up, sorry if this is a double! Anyway, thanks for the template idea. I don't really know anything about templates, though, so would you mind giving me a general idea of how to start one? Also, I'm not sure what you mean about "defining my chapter separator as a style". Would you please explain? Also, I thought DocProperty fields were only for info in the "Properties" box, not for your own text. Would you mind clarifying that too? And one more thing (last one, I promise! ), is there a way to use the template to turn text in italics to text that's underlined, once the template is applied? Thanks so much! Jezzica85 "Jezebel" wrote: Don't maintain two versions of your document. Set up two templates, one with the 'normal' styles and one with the manuscript styles. Then apply the template you need, with 'Automatically update document styles' checked. In your 'normal text' template, define your normal style as Times 12 pt single space; in your MSS version set it to Courier double-spaced. Don't use blank lines. Define your chapter separator as a style, set to have, or not have, extra space before and after. Use a DocProperty field for the divider text itself (ie dashes or hashes). Not sure what you're getting at with formats and fields. Fields are a method for automatically generated or updated content, created using ctrl-F9 or Insert Field. In which context, 'Each chapter is a field' is hard to interpret. Updating fields has nothing to do with document format. "jezzica85" wrote in message ... Hi everybody, I have two versions of a file with fields in it, one typed normally for my own reference and one that I want to have in manuscript format for a book. Each chapter is a field. In the first document, the font is Times New Roman 12, there are blank lines after page headings, between breaks in a chapter is always the same sequence of lines: a blank line, long dash (center aligned), and then another blank line. In the manuscript document, I want to eliminate any blank lines, replace the center aligned long dashes with number signs (#), and have the format of everything be double-spaced, Courier New font. I know it sounds complicated, sorry! Anyway, is there a way to specify that format when I update my fields in that document, so I don't have to change it all every time I update? I'd really appreciate the help, thanks for reading my long post! Thanks a lot! Jezzica85 |
#4
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A tough field question
I forgot to mention one thing before--what I meant by "chapters are fields"
is that each chapter is in an INCLUDETEXT field, because I keep them separate for easy formatting, then put them together. "jezzica85" wrote: Hi Jezebel, My computer just did something strange and it doesn't look like my previous post showed up, sorry if this is a double! Anyway, thanks for the template idea. I don't really know anything about templates, though, so would you mind giving me a general idea of how to start one? Also, I'm not sure what you mean about "defining my chapter separator as a style". Would you please explain? Also, I thought DocProperty fields were only for info in the "Properties" box, not for your own text. Would you mind clarifying that too? And one more thing (last one, I promise! ), is there a way to use the template to turn text in italics to text that's underlined, once the template is applied? Thanks so much! Jezzica85 "Jezebel" wrote: Don't maintain two versions of your document. Set up two templates, one with the 'normal' styles and one with the manuscript styles. Then apply the template you need, with 'Automatically update document styles' checked. In your 'normal text' template, define your normal style as Times 12 pt single space; in your MSS version set it to Courier double-spaced. Don't use blank lines. Define your chapter separator as a style, set to have, or not have, extra space before and after. Use a DocProperty field for the divider text itself (ie dashes or hashes). Not sure what you're getting at with formats and fields. Fields are a method for automatically generated or updated content, created using ctrl-F9 or Insert Field. In which context, 'Each chapter is a field' is hard to interpret. Updating fields has nothing to do with document format. "jezzica85" wrote in message ... Hi everybody, I have two versions of a file with fields in it, one typed normally for my own reference and one that I want to have in manuscript format for a book. Each chapter is a field. In the first document, the font is Times New Roman 12, there are blank lines after page headings, between breaks in a chapter is always the same sequence of lines: a blank line, long dash (center aligned), and then another blank line. In the manuscript document, I want to eliminate any blank lines, replace the center aligned long dashes with number signs (#), and have the format of everything be double-spaced, Courier New font. I know it sounds complicated, sorry! Anyway, is there a way to specify that format when I update my fields in that document, so I don't have to change it all every time I update? I'd really appreciate the help, thanks for reading my long post! Thanks a lot! Jezzica85 |
#5
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A tough field question
See http://word.mvps.org/FAQs/Formatting.htm for some gentle tutorials on
styles and templates. It's worth investing a little time in this: it will save you a HEAP of time in the future. In brief, each paragraph in your document has a defined style. The style for the current paragraph is shown in the Formatting toolbar. If you've never (knowingly) used one, all your paragraphs are formatted using the 'normal' style. Other built-in styles are 'heading 1', 'bullet', etc. You can define your own. Each style is a predefined collection of font, paragraph and other settings such as you are currently applying manually. You could define a style called 'chapter divider': center-aligned, 24 point space above and below. A template is primarily a set of style definitions. You can apply a template to an existing document using Tools Templates and add-ins. Optionally, this updates all the styles in the document to match the definitions in the template. DocProperty fields can be used not only for built-in properties, but also for any custom properties you define on the File Properties Custom tab. You could use a template to switch between italic and underlining if you defined a character style (as distinct from a paragraph style), and applied that style to the emphasised text. You can also use Find and Replace to look for, and apply, formatting. Click 'More' on the Find and Replace dialog. "jezzica85" wrote in message ... Hi Jezebel, My computer just did something strange and it doesn't look like my previous post showed up, sorry if this is a double! Anyway, thanks for the template idea. I don't really know anything about templates, though, so would you mind giving me a general idea of how to start one? Also, I'm not sure what you mean about "defining my chapter separator as a style". Would you please explain? Also, I thought DocProperty fields were only for info in the "Properties" box, not for your own text. Would you mind clarifying that too? And one more thing (last one, I promise! ), is there a way to use the template to turn text in italics to text that's underlined, once the template is applied? Thanks so much! Jezzica85 "Jezebel" wrote: Don't maintain two versions of your document. Set up two templates, one with the 'normal' styles and one with the manuscript styles. Then apply the template you need, with 'Automatically update document styles' checked. In your 'normal text' template, define your normal style as Times 12 pt single space; in your MSS version set it to Courier double-spaced. Don't use blank lines. Define your chapter separator as a style, set to have, or not have, extra space before and after. Use a DocProperty field for the divider text itself (ie dashes or hashes). Not sure what you're getting at with formats and fields. Fields are a method for automatically generated or updated content, created using ctrl-F9 or Insert Field. In which context, 'Each chapter is a field' is hard to interpret. Updating fields has nothing to do with document format. "jezzica85" wrote in message ... Hi everybody, I have two versions of a file with fields in it, one typed normally for my own reference and one that I want to have in manuscript format for a book. Each chapter is a field. In the first document, the font is Times New Roman 12, there are blank lines after page headings, between breaks in a chapter is always the same sequence of lines: a blank line, long dash (center aligned), and then another blank line. In the manuscript document, I want to eliminate any blank lines, replace the center aligned long dashes with number signs (#), and have the format of everything be double-spaced, Courier New font. I know it sounds complicated, sorry! Anyway, is there a way to specify that format when I update my fields in that document, so I don't have to change it all every time I update? I'd really appreciate the help, thanks for reading my long post! Thanks a lot! Jezzica85 |
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