[jcrmit]

Hello All,

I use mail merge through an access database to populate address fields (among other things) for letters I send to clients.

When I print this document, I print 2 copies - one for the post and one for filing. What I would like to do is have a client reference number print on the second copy only (e.g. "File copy: UR 123456"). It would not be appropriate for the number to be on the letter sent to clients or other professionals.

Regards,

jcrmit

[Doug Robbins]

Try using the following field construction

{ IF { PRINTDATE } "0/0/0000 0:00:00 AM" "File copy: UR 123456" }

You must use Ctrl+F9 to insert each pair of field delimiters {}

It might not work because the { PRINTDATE } field might be updated by the
first printing,

An alternative would be to use a macro to do the printing which printed the
first copy and then displayed an inputbox to allow you to supply the File
Reference which it would insert into the footer where you want it to appear
and then print a second copy of the letter.



--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"jcrmit" wrote in message
...

Hello All,

I use mail merge through an access database to populate address fields
(among other things) for letters I send to clients.

When I print this document, I print 2 copies - one for the post and one
for filing. What I would like to do is have a client reference number
print on the second copy only (e.g. "File copy: UR 123456"). It would
not be appropriate for the number to be on the letter sent to clients
or other professionals.

Regards,

jcrmit




--
jcrmit