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#1
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Spelling Question
How many misspelled words must there be for MS Word to automatically check
mark Hide Spelling Errors in Document on it's own? We have this happen a lot because we do not have a pharmaceutical and chemical dictionary added so there are lots of spelling errors in some of our documents and it just out of no where, check marks to hide the spelling errors. It also prompts us that there are too many errors to spell check. This amazing me. There should be no limit. Is there a way to stop this? And does anyone have any recommendations on pharmaceutical/chemical and/or bio dictionaries as an add on? Thanks all. Kim |
#2
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Spelling Question
It doesn't seem to take very many, or at least it didn't when I was typing a
document some years ago in which the author had used a lot of unusual names. But I suspect that this may depend a lot on the resources available (amount of RAM and available HD space), and I imagine the machine I was using then was underpowered for the job. If you don't want to add all the pharmaceutical and chemical terms to a custom dictionary (because they don't occur regularly enough to bother with), there is another workaround. Define a character style as "Default Paragraph Font + Do not check spelling or grammar," and apply this style to the terms that you know will be marked as "misspelled." This should allow Word to handle the remaining verbiage without overload. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kim" wrote in message ... How many misspelled words must there be for MS Word to automatically check mark Hide Spelling Errors in Document on it's own? We have this happen a lot because we do not have a pharmaceutical and chemical dictionary added so there are lots of spelling errors in some of our documents and it just out of no where, check marks to hide the spelling errors. It also prompts us that there are too many errors to spell check. This amazing me. There should be no limit. Is there a way to stop this? And does anyone have any recommendations on pharmaceutical/chemical and/or bio dictionaries as an add on? Thanks all. Kim |
#3
Posted to microsoft.public.word.docmanagement
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Spelling Question
Suzanne, that is an excellent idea. I only hope they will apply the style.
I have told them numerous times to press Add to the custom dictionary, but no one listens to me. If I want to add a word globally, I would just add it to the Normal.dot and then update everyone's normal.dot with the new one, right? Or is there another way to put these words in everyone's dictionary. I have about 160 users and would like to add about 300 words to the dictionary, if we don't get a pharmaceutical dictionary add-on. Thanks again. "Suzanne S. Barnhill" wrote: It doesn't seem to take very many, or at least it didn't when I was typing a document some years ago in which the author had used a lot of unusual names. But I suspect that this may depend a lot on the resources available (amount of RAM and available HD space), and I imagine the machine I was using then was underpowered for the job. If you don't want to add all the pharmaceutical and chemical terms to a custom dictionary (because they don't occur regularly enough to bother with), there is another workaround. Define a character style as "Default Paragraph Font + Do not check spelling or grammar," and apply this style to the terms that you know will be marked as "misspelled." This should allow Word to handle the remaining verbiage without overload. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kim" wrote in message ... How many misspelled words must there be for MS Word to automatically check mark Hide Spelling Errors in Document on it's own? We have this happen a lot because we do not have a pharmaceutical and chemical dictionary added so there are lots of spelling errors in some of our documents and it just out of no where, check marks to hide the spelling errors. It also prompts us that there are too many errors to spell check. This amazing me. There should be no limit. Is there a way to stop this? And does anyone have any recommendations on pharmaceutical/chemical and/or bio dictionaries as an add on? Thanks all. Kim |
#4
Posted to microsoft.public.word.docmanagement
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Spelling Question
Hi Kim,
Words you add to the custom dictionary don't go in normal.dot (and don't even *think* about replacing other users' normal.dot files with yours -- you'll kill off all their customizations). They go into a file named custom.dic that lives in the folder C:\Documents and Settings\user name\Application Data\Microsoft\Proof -- but it's possible to create other custom dictionaries and load more than one at a time. What I suggest is that you make a separate file containing your terms; you might name it pharm.dic. It's just a plain text file, the kind you can write in Notepad, with one word per line. Put that file in the same folder with the custom.dic file. In Word, go to Tools Options Spelling & Grammar. Click the Custom Dictionaries button, put a checkmark next to pharm.dic, and click OK. Now Word will check both custom dictionaries (in addition to the main dictionary), and it won't complain about any word it finds in either file. Distribute the pharm.dic file to the other users, with instructions on where to place it and how to enable it. Updating it with more terms is just a matter of overwriting it with a new copy. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Wed, 22 Feb 2006 20:16:26 -0800, Kim wrote: Suzanne, that is an excellent idea. I only hope they will apply the style. I have told them numerous times to press Add to the custom dictionary, but no one listens to me. If I want to add a word globally, I would just add it to the Normal.dot and then update everyone's normal.dot with the new one, right? Or is there another way to put these words in everyone's dictionary. I have about 160 users and would like to add about 300 words to the dictionary, if we don't get a pharmaceutical dictionary add-on. Thanks again. "Suzanne S. Barnhill" wrote: It doesn't seem to take very many, or at least it didn't when I was typing a document some years ago in which the author had used a lot of unusual names. But I suspect that this may depend a lot on the resources available (amount of RAM and available HD space), and I imagine the machine I was using then was underpowered for the job. If you don't want to add all the pharmaceutical and chemical terms to a custom dictionary (because they don't occur regularly enough to bother with), there is another workaround. Define a character style as "Default Paragraph Font + Do not check spelling or grammar," and apply this style to the terms that you know will be marked as "misspelled." This should allow Word to handle the remaining verbiage without overload. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kim" wrote in message ... How many misspelled words must there be for MS Word to automatically check mark Hide Spelling Errors in Document on it's own? We have this happen a lot because we do not have a pharmaceutical and chemical dictionary added so there are lots of spelling errors in some of our documents and it just out of no where, check marks to hide the spelling errors. It also prompts us that there are too many errors to spell check. This amazing me. There should be no limit. Is there a way to stop this? And does anyone have any recommendations on pharmaceutical/chemical and/or bio dictionaries as an add on? Thanks all. Kim |
#5
Posted to microsoft.public.word.docmanagement
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Spelling Question
Not to worry, I wouldn't have never just replaced anyone's Normal.dot. I
will take your advice and create that file and just add it to everyone's computer. Excellent idea. Thank you so much. "Jay Freedman" wrote: Hi Kim, Words you add to the custom dictionary don't go in normal.dot (and don't even *think* about replacing other users' normal.dot files with yours -- you'll kill off all their customizations). They go into a file named custom.dic that lives in the folder C:\Documents and Settings\user name\Application Data\Microsoft\Proof -- but it's possible to create other custom dictionaries and load more than one at a time. What I suggest is that you make a separate file containing your terms; you might name it pharm.dic. It's just a plain text file, the kind you can write in Notepad, with one word per line. Put that file in the same folder with the custom.dic file. In Word, go to Tools Options Spelling & Grammar. Click the Custom Dictionaries button, put a checkmark next to pharm.dic, and click OK. Now Word will check both custom dictionaries (in addition to the main dictionary), and it won't complain about any word it finds in either file. Distribute the pharm.dic file to the other users, with instructions on where to place it and how to enable it. Updating it with more terms is just a matter of overwriting it with a new copy. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Wed, 22 Feb 2006 20:16:26 -0800, Kim wrote: Suzanne, that is an excellent idea. I only hope they will apply the style. I have told them numerous times to press Add to the custom dictionary, but no one listens to me. If I want to add a word globally, I would just add it to the Normal.dot and then update everyone's normal.dot with the new one, right? Or is there another way to put these words in everyone's dictionary. I have about 160 users and would like to add about 300 words to the dictionary, if we don't get a pharmaceutical dictionary add-on. Thanks again. "Suzanne S. Barnhill" wrote: It doesn't seem to take very many, or at least it didn't when I was typing a document some years ago in which the author had used a lot of unusual names. But I suspect that this may depend a lot on the resources available (amount of RAM and available HD space), and I imagine the machine I was using then was underpowered for the job. If you don't want to add all the pharmaceutical and chemical terms to a custom dictionary (because they don't occur regularly enough to bother with), there is another workaround. Define a character style as "Default Paragraph Font + Do not check spelling or grammar," and apply this style to the terms that you know will be marked as "misspelled." This should allow Word to handle the remaining verbiage without overload. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kim" wrote in message ... How many misspelled words must there be for MS Word to automatically check mark Hide Spelling Errors in Document on it's own? We have this happen a lot because we do not have a pharmaceutical and chemical dictionary added so there are lots of spelling errors in some of our documents and it just out of no where, check marks to hide the spelling errors. It also prompts us that there are too many errors to spell check. This amazing me. There should be no limit. Is there a way to stop this? And does anyone have any recommendations on pharmaceutical/chemical and/or bio dictionaries as an add on? Thanks all. Kim |
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