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#1
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How do I remove formatting from index entries?
When I put index entries on heading lines and other formatted paragraphs, the
index entry retains the formatting (bold, italic, size, etc.). No amount of selecting the entry and trying to clear the formatting works, because it reappears the next time I generate the index. How do I get rid of this unwanted formatting? Microsoft has nothing about this in their support. |
#2
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The answer is the same today as it was when I answered your duplicate
question yesterday (or whenever). If you have applied direct font formatting to the text, this will be picked up by the index (or a TOC). Indexes and TOCs do not pick up font formatting that is part of the paragraph style (the default paragraph font). If you are not using paragraph styles, then this is one more reason to start doing so. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "SandyTechWriter" wrote in message ... When I put index entries on heading lines and other formatted paragraphs, the index entry retains the formatting (bold, italic, size, etc.). No amount of selecting the entry and trying to clear the formatting works, because it reappears the next time I generate the index. How do I get rid of this unwanted formatting? Microsoft has nothing about this in their support. |
#3
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Thank you for restating the answer to this question for me. I never asked the
question before, and a search of the existing threads didn't show it. I do use styles (I'm a FrameMaker user forced to use Word), even for bold and italic, but in *my* Word 2003, the index markers inserted in Headings and character tagged formatting DO pick it up (and hold it forever; moving it once it's formatted doesn't work, I have to delete it). So you're saying yours doesn't do that? No wonder there is nothing about it in Word Help. Hmmmm.....thanks again. "Suzanne S. Barnhill" wrote: The answer is the same today as it was when I answered your duplicate question yesterday (or whenever). If you have applied direct font formatting to the text, this will be picked up by the index (or a TOC). Indexes and TOCs do not pick up font formatting that is part of the paragraph style (the default paragraph font). If you are not using paragraph styles, then this is one more reason to start doing so. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "SandyTechWriter" wrote in message ... When I put index entries on heading lines and other formatted paragraphs, the index entry retains the formatting (bold, italic, size, etc.). No amount of selecting the entry and trying to clear the formatting works, because it reappears the next time I generate the index. How do I get rid of this unwanted formatting? Microsoft has nothing about this in their support. |
#4
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I guess it's something in the air; I don't know why it is that some
questions seem to come in flocks. Here's the question I answered yesterday in this same NG: "Walker" wrote in message ... I'm frustrated with Word's indexing feature. When I mark an item for an index entry, Word adopts the font of the entry when placing it into the index, rather than maintaining the font of the index style. I must manually go through the index and change the font for these entries. Is there a way around this? -- Barb Walker Aurora, CO I think you can see that the issue seems to be the same even if the statement is not identical. You mention "character tagged formatting." If by this you mean a character style, be aware that Word treats this the same as direct font formatting. The assumption is that if you have applied direct font formatting (italics to a book title, for example), you will want this formatting carried over to the index entry. I'm not sure I've created an index in Word 2003, so I can't swear that this behaves the way it did in previous versions, but I think if it didn't we'd have seen a *lot* more questions about it (and note that the XE field itself will display the font formatting of the paragraph it is in, but this formatting should not be carried over to the index). The only thing I can suggest is to be very sure that your font formatting *is* coming from the paragraph style (the Reveal Formatting task pane with "Distinguish style source" checked will be helpful here). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "SandyTechWriter" wrote in message ... Thank you for restating the answer to this question for me. I never asked the question before, and a search of the existing threads didn't show it. I do use styles (I'm a FrameMaker user forced to use Word), even for bold and italic, but in *my* Word 2003, the index markers inserted in Headings and character tagged formatting DO pick it up (and hold it forever; moving it once it's formatted doesn't work, I have to delete it). So you're saying yours doesn't do that? No wonder there is nothing about it in Word Help. Hmmmm.....thanks again. "Suzanne S. Barnhill" wrote: The answer is the same today as it was when I answered your duplicate question yesterday (or whenever). If you have applied direct font formatting to the text, this will be picked up by the index (or a TOC). Indexes and TOCs do not pick up font formatting that is part of the paragraph style (the default paragraph font). If you are not using paragraph styles, then this is one more reason to start doing so. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "SandyTechWriter" wrote in message ... When I put index entries on heading lines and other formatted paragraphs, the index entry retains the formatting (bold, italic, size, etc.). No amount of selecting the entry and trying to clear the formatting works, because it reappears the next time I generate the index. How do I get rid of this unwanted formatting? Microsoft has nothing about this in their support. |
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