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#1
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TOC Problems
I seem to be digging myself a hole with the TOC. Let me explain what
I'm trying to do and then the results. I have a document that has 6 sub-documents that are linked in to the main document. All the documents user Header1, Header2 and a couple Header3's for the TOC generation. All seems to be working fine until I get to the Appendix document (separate that is linked in also-one of the six). In the Appendix document I have linked in other documents and after a Header2 for each one of them. In the Header2 for each linked document I have a hyper-link to jump to that particular document. Now comes the problem. When I generate the TOC, everything looks good up to the Appendix. The Appendix document has a Header1 that says APPENDIX and then all the entries in the Appendix are Header2's followed by the actual linked in document. Within the Header2 entry of each Appendix refernce is a hyper-linked to the document also incase the person wants to jump directly to the document rather than reading what is linked in. The problem is that some of the Header2's don't show up in the TOC. When looking at the main documents TOC they are just missing. When I look at the line where they are they are there but no longer Header2's. They are just detail. Don't know why they are changed. I have checked the individual line items in the Appendix document and they show as Header2's but when all is updated they are randomly changed to DETAIL. Maybe this would make more sense. Main TOC document1 (header1) documenta (header2) document2 (header1) documentb (header2) documentb1 (header2) document3 (header1) documentc (header2) document4 (header1) documentd (header2) (header2 has hyperline to another document) linked in document same as hyperlink Any help would be appreciated. Thanks, |
#2
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I seem to be digging myself a hole with the TOC. Let me explain what
I'm trying to do and then the results. Always the best way. I have a document that has 6 sub-documents that are linked in to the main document. When you say sub-documents and main document, are you using Word's Master Document feature? If so, be sure to see links at the end. All the documents user Header1, Header2 and a couple Header3's for the TOC generation. What you are calling a Header, Word usually calls Heading, as header is something very different. Just fyi. It's generally more clear to use Word's vocabulary, as most respondents will. All seems to be working fine until I get to the Appendix document (separate that is linked in also-one of the six). In the Appendix document I have linked in other documents and after a Header2 for each one of them. In the Header2 for each linked document I have a hyper-link to jump to that particular document. Linked in how? Master Doc or IncludeText fields or what? Is the text actually in the doc, or is it just a hyperlink to launch a different file? Now comes the problem. When I generate the TOC, everything looks good up to the Appendix. The Appendix document has a Header1 that says APPENDIX and then all the entries in the Appendix are Header2's followed by the actual linked in document. Within the Header2 entry of each Appendix refernce is a hyper-linked to the document also incase the person wants to jump directly to the document rather than reading what is linked in. I don't totally understand the set up of your doc, so am not totally clear what's going on--but as a test, perhaps try generating a TOC for the document itself, not in linked form--so that you can tell whether the process of creating a TOC is losing the heading formatting, or the link is making the TOC lose the heading formatting. Narrow down what situation causes the problem. The problem is that some of the Header2's don't show up in the TOC. When looking at the main documents TOC they are just missing. When I look at the line where they are they are there but no longer Header2's. They are just detail. Don't know why they are changed. I have checked the individual line items in the Appendix document and they show as Header2's but when all is updated they are randomly changed to DETAIL. Maybe this would make more sense. Main TOC document1 (header1) documenta (header2) document2 (header1) documentb (header2) documentb1 (header2) document3 (header1) documentc (header2) document4 (header1) documentd (header2) (header2 has hyperline to another document) linked in document same as hyperlink Any help would be appreciated. Thanks, Re Master Documents: Word Heretic might come along and help you out, but most of the people posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely: http://www.techwr-l.com/techwhirl/ma...dhomepage.html -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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Daiya seems to have had good advice and valid
questions, IMO. In addition to that: I -think- I read somewhere about a physical limit of some sort at one time but I can't find anything even close now, on how many references/layers can be set in a document. Actually I thought it was right in Help, but like I said, I can't find it there or on disk now. Anyone else recall such a thing? On the surface, this doc doesn't involve a lot of links, but it does appear to involve linked-links, so perhaps that's what's going on ? It might be telling to omit one of the previous sections of the TOC and see what happens. I think it'd help if the OP could respond to DM's questions. Sorry for the top post; didn't seem to fit anywhere else, and didn't wnat to trim 'cause the data's well expressed. Pop "Daiya Mitchell" wrote in message .. . I seem to be digging myself a hole with the TOC. Let me explain what I'm trying to do and then the results. Always the best way. I have a document that has 6 sub-documents that are linked in to the main document. When you say sub-documents and main document, are you using Word's Master Document feature? If so, be sure to see links at the end. All the documents user Header1, Header2 and a couple Header3's for the TOC generation. What you are calling a Header, Word usually calls Heading, as header is something very different. Just fyi. It's generally more clear to use Word's vocabulary, as most respondents will. All seems to be working fine until I get to the Appendix document (separate that is linked in also-one of the six). In the Appendix document I have linked in other documents and after a Header2 for each one of them. In the Header2 for each linked document I have a hyper-link to jump to that particular document. Linked in how? Master Doc or IncludeText fields or what? Is the text actually in the doc, or is it just a hyperlink to launch a different file? Now comes the problem. When I generate the TOC, everything looks good up to the Appendix. The Appendix document has a Header1 that says APPENDIX and then all the entries in the Appendix are Header2's followed by the actual linked in document. Within the Header2 entry of each Appendix refernce is a hyper-linked to the document also incase the person wants to jump directly to the document rather than reading what is linked in. I don't totally understand the set up of your doc, so am not totally clear what's going on--but as a test, perhaps try generating a TOC for the document itself, not in linked form--so that you can tell whether the process of creating a TOC is losing the heading formatting, or the link is making the TOC lose the heading formatting. Narrow down what situation causes the problem. The problem is that some of the Header2's don't show up in the TOC. When looking at the main documents TOC they are just missing. When I look at the line where they are they are there but no longer Header2's. They are just detail. Don't know why they are changed. I have checked the individual line items in the Appendix document and they show as Header2's but when all is updated they are randomly changed to DETAIL. Maybe this would make more sense. Main TOC document1 (header1) documenta (header2) document2 (header1) documentb (header2) documentb1 (header2) document3 (header1) documentc (header2) document4 (header1) documentd (header2) (header2 has hyperline to another document) linked in document same as hyperlink Any help would be appreciated. Thanks, Re Master Documents: Word Heretic might come along and help you out, but most of the people posting here donąt know much about master documents, because: Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson [Word Heretic] on how to make Master Documents work safely: http://www.techwr-l.com/techwhirl/ma...dhomepage.html -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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