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#1
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Copy then paste into word - format issue
I use Office 2003. When I copy text from one document (typically an email)
and paste it to a Word document, how can I change the format to what I usually use? Here's the scenerio: What I typically use is the text is to the left all the way with font 13 Times New Roman. When I paste text, I can't make it the way I want it without backspacing each individual line all the way to the left. There has to be an easier way. The text may be centered when I pasted it. I've tried using the format area and choosing 'normal' but that doesn't work. The text is still centered. |
#2
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Copy then paste into word - format issue
Edit paste special unformatted text - then see
http://word.mvps.org/FAQs/Formatting/CleanWebText.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Deeds wrote: I use Office 2003. When I copy text from one document (typically an email) and paste it to a Word document, how can I change the format to what I usually use? Here's the scenerio: What I typically use is the text is to the left all the way with font 13 Times New Roman. When I paste text, I can't make it the way I want it without backspacing each individual line all the way to the left. There has to be an easier way. The text may be centered when I pasted it. I've tried using the format area and choosing 'normal' but that doesn't work. The text is still centered. |
#3
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Copy then paste into word - format issue
Hello Deeds
Deeds wrote: I use Office 2003. When I copy text from one document (typically an email) and paste it to a Word document, how can I change the format to what I usually use? [..] you should get a small icon after pasting the text which you can click into and select whether the formatting of the source or of the destination should be applied. HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#4
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Copy then paste into word - format issue
Whoever posted the centered text centered it by typing spaces, not a
smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. If you want your paragraph to flow like a normal paragraph (and not have its lines end where the typer broke them), then do Find/Replace on the paragraph mark (type ^p in the Find box) or the line-end mark (the backward-L arrow mark; type ^l [small L] in the Find box). In the Replace box type nothing (if there's already a space at the end of each line) or one space, and click Replace All. For these operations, select the text concerned so you don't mess up the rest of the document. On Aug 24, 6:25 am, Deeds wrote: I use Office 2003. When I copy text from one document (typically an email) and paste it to a Word document, how can I change the format to what I usually use? Here's the scenerio: What I typically use is the text is to the left all the way with font 13 Times New Roman. When I paste text, I can't make it the way I want it without backspacing each individual line all the way to the left. There has to be an easier way. The text may be centered when I pasted it. I've tried using the format area and choosing 'normal' but that doesn't work. The text is still centered. |
#5
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Copy then paste into word - format issue
Peter T. Daniels wrote:
Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#6
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Copy then paste into word - format issue
In addition to Robert's comments, if you don't see the small icon as
described, go to Tools, Options, Edit, check the Show Paste Options Buttons. Hope this helps DeanH "Robert M. Franz [RMF]" wrote: Hello Deeds Deeds wrote: I use Office 2003. When I copy text from one document (typically an email) and paste it to a Word document, how can I change the format to what I usually use? [..] you should get a small icon after pasting the text which you can click into and select whether the formatting of the source or of the destination should be applied. HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
#7
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Copy then paste into word - format issue
On Aug 24, 7:27 am, "Graham Mayor" wrote:
Peter T. Daniels wrote: Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? |
#8
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Copy then paste into word - format issue
Peter T. Daniels wrote:
On Aug 24, 7:27 am, "Graham Mayor" wrote: Peter T. Daniels wrote: Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? Typed spaces or tabs Try it! -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#9
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Copy then paste into word - format issue
"Peter T. Daniels" wrote in message
... On Aug 24, 7:27 am, "Graham Mayor" wrote: Peter T. Daniels wrote: An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? As Graham noted, yes! It trims all leading white space (spaces and tabs) along with any trailing white space. It's a very cool little trick and one I use quite often when tasked with cleaning up documents and templates from clients. :-) ~Beth Melton Microsoft Office MVP |
#10
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Copy then paste into word - format issue
On Aug 24, 10:06 am, "Graham Mayor" wrote:
Peter T. Daniels wrote: On Aug 24, 7:27 am, "Graham Mayor" wrote: Peter T. Daniels wrote: Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? Typed spaces or tabs Try it! Can't until I get my Windows back from its self-created malfunction! Is this trick mentioned anywhere in the documentation? (Help,aftermarket, etc.) |
#11
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Copy then paste into word - format issue
I believe it's mentioned in the
http://sbarnhill.mvps.org/WordFAQs/CleanWebText.htm article. Not my own discovery, of course. Seems like it might first have been documented in a WOW forum or the like, but at any rate someone mentioned it in the NGs, and it spread like wildfire! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... On Aug 24, 10:06 am, "Graham Mayor" wrote: Peter T. Daniels wrote: On Aug 24, 7:27 am, "Graham Mayor" wrote: Peter T. Daniels wrote: Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? Typed spaces or tabs Try it! Can't until I get my Windows back from its self-created malfunction! Is this trick mentioned anywhere in the documentation? (Help,aftermarket, etc.) |
#12
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Copy then paste into word - format issue
On Aug 24, 6:25*am, Deeds wrote:
I use Office 2003. When I copy text from one document (typically an email) and paste it to a Word document, how can I change the format to what I usually use? Here's the scenerio: What I typically use is the text is to the left all the way with font 13 Times New Roman. When I paste text, I can't make it the way I want it without backspacing each individual line all the way to the left. There has to be an easier way. The text may be centered when I pasted it. I've tried using the format area and choosing 'normal' but that doesn't work. The text is still centered. Deeds, I agree with Graham. His suggestion is not only quicker and smarter, it is correct. Attempting to eliminate leading white space in left aligned paragraphs using find and replace to find two spaces and replace with one is not only a waste of time and steps, it leaves a single leading space and can also have the unintentional result of deleting spaces in other places in your document. If you already have a large document containing sevarl left aligned paragraphs with leading white space you can use the following macro to clean it up. It removes leading spaces and tab characters from left aligned paragraphs while leaving center aligned paragraphs alone: Sub AnotherNailMeetsTheHammer() Dim oPar As Paragraph For Each oPar In ActiveDocument.Paragraphs MsgBox Asc(oPar.Range.Characters.First) Do While Asc(oPar.Range.Characters.First) = 32 Or Asc (oPar.Range.Characters.First) = 9 oPar.Range.Characters.First.Delete Loop Next oPar End Sub Good luck. |
#13
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Copy then paste into word - format issue
Among those lucky enough to have discovered the NGs!
On Aug 24, 12:28*pm, "Suzanne S. Barnhill" wrote: I believe it's mentioned in thehttp://sbarnhill.mvps.org/WordFAQs/CleanWebText.htmarticle. Not my own discovery, of course. Seems like it might first have been documented in a WOW forum or the like, but at any rate someone mentioned it in the NGs, and it spread like wildfire! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "Peter T. Daniels" wrote in ... On Aug 24, 10:06 am, "Graham Mayor" wrote: Peter T. Daniels wrote: On Aug 24, 7:27 am, "Graham Mayor" wrote: Peter T. Daniels wrote: Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? Typed spaces or tabs Try it! Can't until I get my Windows back from its self-created malfunction! Is this trick mentioned anywhere in the documentation? (Help,aftermarket, etc.)- |
#14
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Copy then paste into word - format issue
Suzanne,
Yes it is. I would have thought that any aspiring Word MVP would take to the time to read through the Word MVP FAQs for a correct answers to post rather than try to build a better mouse trap. Especially a trap that doesn't work. (Sigh). Suzanne S. Barnhill wrote: I believe it's mentioned in the http://sbarnhill.mvps.org/WordFAQs/CleanWebText.htm article. Not my own discovery, of course. Seems like it might first have been documented in a WOW forum or the like, but at any rate someone mentioned it in the NGs, and it spread like wildfire! "Peter T. Daniels" wrote in message ... On Aug 24, 10:06 am, "Graham Mayor" wrote: Peter T. Daniels wrote: On Aug 24, 7:27 am, "Graham Mayor" wrote: Peter T. Daniels wrote: Whoever posted the centered text centered it by typing spaces, not a smart way to do it. (Turn on Non-printing Characters to see them, Ctrl- Shift-8.) An easy way to get rid of them is to simply Find/Replace (Ctrl-H): type two spaces in the Find box and one space in the Replace With box; click Replace All until it reports 0 Changes. An even quicker way is to select the text then CTRL+E (centre) then CTRL+L (left align), which will remove all the leading white space. !! Even if they're typed spaces? Typed spaces or tabs Try it! Can't until I get my Windows back from its self-created malfunction! Is this trick mentioned anywhere in the documentation? (Help,aftermarket, etc.) -- Greg Maxey - Word MVP My web site http://gregmaxey.mvps.org Word MVP web site http://word.mvps.org |
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