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#1
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Word Footer alignment becomes distorted on page 2 and beyond
I have a header and footer set up as our company letterhead. When the doc
becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#2
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Word Footer alignment becomes distorted on page 2 and beyond
See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm for an explanation of
the correct way to set up letterhead for multiple-page letters. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#3
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Word Footer alignment becomes distorted on page 2 and beyond
It seems as if you have the "Different first page" option checked (in Page
Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#4
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Word Footer alignment becomes distorted on page 2 and beyond
This is actually a one page doc, however, it overflows into 2 or more pages
depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#5
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Word Footer alignment becomes distorted on page 2 and beyond
Do the following to determine if there are more than one footer in the
document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#6
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
I think that I have done what you suggested...I placed a page break in the 1
page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#7
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
"JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#8
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
This is not about margins; it's about the footer contents. It might be that
the footer has a negative indent applied, so that text runs into the margin. After you have fixed the formatting, just delete the temporary page break. If you don't see how to fix the section 2 footer, link it back to the corresponding footer of the previous section: Click the Same as Previous (or Link to Previous) button on the Header and Footer toolbar (Word 97-2003). If you are using Word 2007, click Link to Previous on the Header & Footer Tools Design tab. When you are done, delete the temporary page break. -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... "JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#9
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
Could this be a margin issue? I noticed that the page 1 footer has different
margin settings than any subsequent footers. As I said, this is a 1 page doc, but often it is lengtened to force 2 or more pages (footers). I changed the page 1 footer to apply margins to "whole doc" and "this point forward" but the page 2 footer still was created with different margins. "JCarr22" wrote: "JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#10
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
To clarify: linking the footers means that they will have the same contents,
not only the same formatting. -- Stefan Blom Microsoft Word MVP "Stefan Blom" wrote in message ... This is not about margins; it's about the footer contents. It might be that the footer has a negative indent applied, so that text runs into the margin. After you have fixed the formatting, just delete the temporary page break. If you don't see how to fix the section 2 footer, link it back to the corresponding footer of the previous section: Click the Same as Previous (or Link to Previous) button on the Header and Footer toolbar (Word 97-2003). If you are using Word 2007, click Link to Previous on the Header & Footer Tools Design tab. When you are done, delete the temporary page break. -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... "JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#11
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
Not if the "margin" problem is with the footer only. I'm guessing
indentation is the problem (see my other reply). -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... Could this be a margin issue? I noticed that the page 1 footer has different margin settings than any subsequent footers. As I said, this is a 1 page doc, but often it is lengtened to force 2 or more pages (footers). I changed the page 1 footer to apply margins to "whole doc" and "this point forward" but the page 2 footer still was created with different margins. "JCarr22" wrote: "JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#12
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Word Footer alignment becomes distorted on page 2 and beyond
Thanks for all the help...I was probably not real clear in the description,
but ended up getting the problem fixed by using a page insert to adjust the footer margins on tthe 2nd page footer...saving the doc...then opening the doc back up and deleting the page insert and saving it again as a 1 page doc. Now when a page 2 is forced it uses the new margin settings for the footer on page 2. Thanks again! "Stefan Blom" wrote: To clarify: linking the footers means that they will have the same contents, not only the same formatting. -- Stefan Blom Microsoft Word MVP "Stefan Blom" wrote in message ... This is not about margins; it's about the footer contents. It might be that the footer has a negative indent applied, so that text runs into the margin. After you have fixed the formatting, just delete the temporary page break. If you don't see how to fix the section 2 footer, link it back to the corresponding footer of the previous section: Click the Same as Previous (or Link to Previous) button on the Header and Footer toolbar (Word 97-2003). If you are using Word 2007, click Link to Previous on the Header & Footer Tools Design tab. When you are done, delete the temporary page break. -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... "JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#13
Posted to microsoft.public.word.docmanagement
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Word Footer alignment becomes distorted on page 2 and beyond
Clarification:
I'm referring to left and right margins here, which the footer (and header) share with the page (or actually with the section). Footers do have a bottom margin and headers have a top margin, as determined by the "From edge" option in the Page Setup dialog box. -- Stefan Blom Microsoft Word MVP "Stefan Blom" wrote in message ... Not if the "margin" problem is with the footer only. I'm guessing indentation is the problem (see my other reply). -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... Could this be a margin issue? I noticed that the page 1 footer has different margin settings than any subsequent footers. As I said, this is a 1 page doc, but often it is lengtened to force 2 or more pages (footers). I changed the page 1 footer to apply margins to "whole doc" and "this point forward" but the page 2 footer still was created with different margins. "JCarr22" wrote: "JCarr22" wrote: I think that I have done what you suggested...I placed a page break in the 1 page doc...thus forcing the 2nd page. The footer on the 2nd page then shows -- 'footer -section 2'. That is the footer that has its alignment all jumbled up. --- I thought it might have to do with margins on the 1st page footer vs any following page footer margins...however, I tried changing the 1st page margin to apply to "whole doc", and apply to "this point forward", but the distortion still happens when a page 2 is forced. I have noticed that the margin are different on the first footer vs the 2nd. Any thoughts from here? Thanks! "Stefan Blom" wrote: Do the following to determine if there are more than one footer in the document: Temporarily insert a page break so that you can see the second page. If you place the insertion point in the footer of the second page, does Word then show "Footer -Section 2-" or something similar on the dotted line that separates the footer from the main body of the document? -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... This is actually a one page doc, however, it overflows into 2 or more pages depending on how much text the user adds to it...I checked to see if the 'diff first page' option was ckd and it is not. The footer alignment becomes jumbled up when a 2nd page is forced. The 1st page footer is spaced from the left to the rt margins and with about 4 lines of text. When it becomes distorted the text is no longer spaced evenly and also has blank lines between the text lines. Since page 2 does not exist unless page 1 becomes too long, I do not know how to 'fix' page 2. Thanks! "Stefan Blom" wrote: It seems as if you have the "Different first page" option checked (in Page Setup), which means that there actually is a different footer (and header) for the second and subsequent pages. You can fix the formatting of that footer without affecting the first page footer. If you want more specific suggestions, try to explain how the footer is "distorted." -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... I have a header and footer set up as our company letterhead. When the doc becomes longer than 1 page the footer alignment becomes distorted on pages 2 and beyond. Any suggestions? |
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#14
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Word Footer alignment becomes distorted on page 2 and beyond
It's not clear which settings you actually changed, but I'm glad that you
got it sorted. -- Stefan Blom Microsoft Word MVP "JCarr22" wrote in message ... Thanks for all the help...I was probably not real clear in the description, but ended up getting the problem fixed by using a page insert to adjust the footer margins on tthe 2nd page footer...saving the doc...then opening the doc back up and deleting the page insert and saving it again as a 1 page doc. Now when a page 2 is forced it uses the new margin settings for the footer on page 2. Thanks again! "Stefan Blom" wrote: To clarify: linking the footers means that they will have the same contents, not only the same formatting. -- Stefan Blom Microsoft Word MVP |
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