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#1
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
I open a file and Markup is ON. I turn it off, save the file, close the file,
and reopen it - Markup is back ON. I have located the below instructions and there is NOTHING in the Properties box. It would appear that my document is different than the document who ever wrote the instructions was using. How do I get Markup to be turned OFF most of the time. I would like to be able to turn it on only when I want it on. ************ "If you turn off change tracking in a document and change tracking is turned on when you reopen the document, you may need to modify the file properties. On the File menu, click Properties, and then click the Custom tab. In the Properties box, click each item, click Delete, and then close the document. When you open the document again, change tracking is turned off." |
#2
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
First, understand that whether the markup is *visible* has nothing to
do with whether Track Changes is turned on or off -- they are separate settings. You can turn off Track Changes so that no more changes will be marked, but still have markup visible. Conversely, you can leave Tracked Changes turned on and remember all the markup, but just not show it. Second, Word is showing you the markup for a reason: so you'll know that there are tracked changes in the document, and you won't email or otherwise share a document with someone else who will be able to read the "deleted" text when they shouldn't. The effects of that kind of mistake can range from embarrassment to lawsuits to international disputes. The setting that controls this is in Tools Options Security, "Make hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 16 Jul 2006 09:58:01 -0700, Tom wrote: I open a file and Markup is ON. I turn it off, save the file, close the file, and reopen it - Markup is back ON. I have located the below instructions and there is NOTHING in the Properties box. It would appear that my document is different than the document who ever wrote the instructions was using. How do I get Markup to be turned OFF most of the time. I would like to be able to turn it on only when I want it on. ************ "If you turn off change tracking in a document and change tracking is turned on when you reopen the document, you may need to modify the file properties. On the File menu, click Properties, and then click the Custom tab. In the Properties box, click each item, click Delete, and then close the document. When you open the document again, change tracking is turned off." |
#3
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
The setting that controls this is in Tools Options Security, "Make
hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. And, judging from many user reports, probably won't make any difference: you'll *still* see markup! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... First, understand that whether the markup is *visible* has nothing to do with whether Track Changes is turned on or off -- they are separate settings. You can turn off Track Changes so that no more changes will be marked, but still have markup visible. Conversely, you can leave Tracked Changes turned on and remember all the markup, but just not show it. Second, Word is showing you the markup for a reason: so you'll know that there are tracked changes in the document, and you won't email or otherwise share a document with someone else who will be able to read the "deleted" text when they shouldn't. The effects of that kind of mistake can range from embarrassment to lawsuits to international disputes. The setting that controls this is in Tools Options Security, "Make hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 16 Jul 2006 09:58:01 -0700, Tom wrote: I open a file and Markup is ON. I turn it off, save the file, close the file, and reopen it - Markup is back ON. I have located the below instructions and there is NOTHING in the Properties box. It would appear that my document is different than the document who ever wrote the instructions was using. How do I get Markup to be turned OFF most of the time. I would like to be able to turn it on only when I want it on. ************ "If you turn off change tracking in a document and change tracking is turned on when you reopen the document, you may need to modify the file properties. On the File menu, click Properties, and then click the Custom tab. In the Properties box, click each item, click Delete, and then close the document. When you open the document again, change tracking is turned off." |
#4
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
Hi there,
Our problem is that we are attempting to upload documents to a storage area and retain the date information of the date the documents were created/issued/mailed etc. However, when we open them, the date automatically changes to the current date instead of retaining this information. Surely we are not the only ones experiencing this and it is a compliance issue for many industries to be unable to retain that information. PLEASE HELP!! "Suzanne S. Barnhill" wrote: The setting that controls this is in Tools Options Security, "Make hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. And, judging from many user reports, probably won't make any difference: you'll *still* see markup! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... First, understand that whether the markup is *visible* has nothing to do with whether Track Changes is turned on or off -- they are separate settings. You can turn off Track Changes so that no more changes will be marked, but still have markup visible. Conversely, you can leave Tracked Changes turned on and remember all the markup, but just not show it. Second, Word is showing you the markup for a reason: so you'll know that there are tracked changes in the document, and you won't email or otherwise share a document with someone else who will be able to read the "deleted" text when they shouldn't. The effects of that kind of mistake can range from embarrassment to lawsuits to international disputes. The setting that controls this is in Tools Options Security, "Make hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 16 Jul 2006 09:58:01 -0700, Tom wrote: I open a file and Markup is ON. I turn it off, save the file, close the file, and reopen it - Markup is back ON. I have located the below instructions and there is NOTHING in the Properties box. It would appear that my document is different than the document who ever wrote the instructions was using. How do I get Markup to be turned OFF most of the time. I would like to be able to turn it on only when I want it on. ************ "If you turn off change tracking in a document and change tracking is turned on when you reopen the document, you may need to modify the file properties. On the File menu, click Properties, and then click the Custom tab. In the Properties box, click each item, click Delete, and then close the document. When you open the document again, change tracking is turned off." |
#5
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
Markup has nothing to do with your problem. Why post as a reply to this
thread? The keyboard shortcut for Insert Date, and the icon on the header/footer toolbar insert an automatically updating date field, {DATE}, so if either of those were used in creating the doc, you get date changes. To fix old docs, select the field, toggle field codes on the right-click menu (or hit alt-F9), and change the DATE field to CREATEDATE. For more information, see he http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm For the future, you could make the {CREATEDATE} field into an AutoText entry and assign it a shortcut. http://word.mvps.org/FAQs/Customization/AutoText.htm There is also a {SAVEDATE} field which shows last saved date. On 10/11/06 11:19 PM, "skyef" wrote: Hi there, Our problem is that we are attempting to upload documents to a storage area and retain the date information of the date the documents were created/issued/mailed etc. However, when we open them, the date automatically changes to the current date instead of retaining this information. Surely we are not the only ones experiencing this and it is a compliance issue for many industries to be unable to retain that information. PLEASE HELP!! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#6
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
Thank you but we have tried that and the date is actually coming from a
bookmark in an operational system we use. i will explain further: We use software ABCDEF for the administration and storage of client files. We create multiple templates in this software that use bookmarks to draw over clients data from their files. When we print or send a letter, we do it through the ABCDEF software and it automatically saves a copy of whatever we sent to a storage area in their file. Later, if we want to access that document and reprint it for any reason, the bookmarks for the date and time have not been saved and balloons appear where bookmarked information has been entered or where we added additional text to the document we eventually sent to the client so that is why I posted it here. It seems like the problem is not with the date insertion but with the Markup View. I could be wrong...any ideas would be most helpful. "Daiya Mitchell" wrote: Markup has nothing to do with your problem. Why post as a reply to this thread? The keyboard shortcut for Insert Date, and the icon on the header/footer toolbar insert an automatically updating date field, {DATE}, so if either of those were used in creating the doc, you get date changes. To fix old docs, select the field, toggle field codes on the right-click menu (or hit alt-F9), and change the DATE field to CREATEDATE. For more information, see he http://word.mvps.org/FAQs/TblsFldsFms/DateFields.htm For the future, you could make the {CREATEDATE} field into an AutoText entry and assign it a shortcut. http://word.mvps.org/FAQs/Customization/AutoText.htm There is also a {SAVEDATE} field which shows last saved date. On 10/11/06 11:19 PM, "skyef" wrote: Hi there, Our problem is that we are attempting to upload documents to a storage area and retain the date information of the date the documents were created/issued/mailed etc. However, when we open them, the date automatically changes to the current date instead of retaining this information. Surely we are not the only ones experiencing this and it is a compliance issue for many industries to be unable to retain that information. PLEASE HELP!! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#7
Posted to microsoft.public.word.docmanagement
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Turn Off MARKUP in Word 2003
If you mean the date inserted in the letters, then this is normal if you
have inserted a date field which simply reflects the system date of the PC. To get the creation date you need to change the date fields to createdate fields. If you have a lot of such documents then you can batch convert them. If the date has been inserted from the InsertDate or Insert Field options then you will have a DATE or TIME field followed by a formatting mask eg { DATE \@ "dd/MM/yyyy" } or { TIME \@ "dd/MM/yyyy" } You can use the replace function in a batch process to replace these with { CREATEDATE \@ "dd/MM/yyyy" } then update them to reflect the original dates. The following code will do that (provided the fields have been entered as described and have the standard automatic syntax.) Test on sample documents placed in a new folder for the purpose. Use the following in conjunction with the instructions for the code on which the code is based at http://www.gmayor.com/batch_replace.htm Public Sub BatchReplaceDATEField() Dim FirstLoop As Boolean Dim myFile As String Dim PathToUse As String Dim MyDoc As Document Dim rngstory As Word.Range Dim findText As Variant Dim Replacement As Variant Dim i As Long With Dialogs(wdDialogCopyFile) If .Display 0 Then PathToUse = .Directory Else MsgBox "Cancelled by User" Exit Sub End If End With If Documents.Count 0 Then Documents.Close SaveChanges:=wdPromptToSaveChanges End If FirstLoop = True If Left(PathToUse, 1) = Chr(34) Then PathToUse = Mid(PathToUse, 2, Len(PathToUse) - 2) End If myFile = Dir$(PathToUse & "*.doc") While myFile "" If FirstLoop = True Then findText = Array(" TIME \@", " DATE \@") End If TryAgain: Replacement = " CREATEDATE \@" FirstLoop = False Set MyDoc = Documents.Open(PathToUse & myFile) ActiveWindow.View.ShowFieldCodes = True MakeHFValid For Each rngstory In ActiveDocument.StoryRanges Do With Selection.Find For i = LBound(findText) To UBound(findText) .Text = findText(i) .Replacement.Text = Replacement SearchAndReplaceInStory rngstory, findText(i), Replacement Next i End With Set rngstory = rngstory.NextStoryRange Loop Until rngstory Is Nothing Next ActiveDocument.PrintPreview ActiveDocument.ClosePrintPreview ActiveWindow.View.ShowFieldCodes = False MyDoc.Close SaveChanges:=wdSaveChanges myFile = Dir$() Wend End Sub Public Sub SearchAndReplaceInStory(ByVal rngstory As Word.Range, _ ByVal strSearch As String, _ ByVal strReplace As String) 'This routine supplied by Peter Hewett Do Until (rngstory Is Nothing) With rngstory.Find .ClearFormatting .Replacement.ClearFormatting .Text = strSearch .Replacement.Text = strReplace .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = False .Execute replace:=wdReplaceAll End With Set rngstory = rngstory.NextStoryRange Loop End Sub Public Sub MakeHFValid() 'And this too Dim lngJunk As Long ' It does not matter whether we access the Headers or Footers property. ' The critical part is accessing the stories range object lngJunk = ActiveDocument.Sections(1).Headers(1).Range.StoryT ype End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org skyef wrote: Hi there, Our problem is that we are attempting to upload documents to a storage area and retain the date information of the date the documents were created/issued/mailed etc. However, when we open them, the date automatically changes to the current date instead of retaining this information. Surely we are not the only ones experiencing this and it is a compliance issue for many industries to be unable to retain that information. PLEASE HELP!! "Suzanne S. Barnhill" wrote: The setting that controls this is in Tools Options Security, "Make hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. And, judging from many user reports, probably won't make any difference: you'll *still* see markup! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jay Freedman" wrote in message ... First, understand that whether the markup is *visible* has nothing to do with whether Track Changes is turned on or off -- they are separate settings. You can turn off Track Changes so that no more changes will be marked, but still have markup visible. Conversely, you can leave Tracked Changes turned on and remember all the markup, but just not show it. Second, Word is showing you the markup for a reason: so you'll know that there are tracked changes in the document, and you won't email or otherwise share a document with someone else who will be able to read the "deleted" text when they shouldn't. The effects of that kind of mistake can range from embarrassment to lawsuits to international disputes. The setting that controls this is in Tools Options Security, "Make hidden markup visible when opening or saving". If you turn it off, it's at your own considerable risk. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Sun, 16 Jul 2006 09:58:01 -0700, Tom wrote: I open a file and Markup is ON. I turn it off, save the file, close the file, and reopen it - Markup is back ON. I have located the below instructions and there is NOTHING in the Properties box. It would appear that my document is different than the document who ever wrote the instructions was using. How do I get Markup to be turned OFF most of the time. I would like to be able to turn it on only when I want it on. ************ "If you turn off change tracking in a document and change tracking is turned on when you reopen the document, you may need to modify the file properties. On the File menu, click Properties, and then click the Custom tab. In the Properties box, click each item, click Delete, and then close the document. When you open the document again, change tracking is turned off." |
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