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Problem creating Multiple page index entries in word 2007?
The word that i want to index appear in multiple pages. what i did was
1. click Insert Tab 2. select the word eg. budget 3. click Bookmark, type name = budget, press Add 4. position at the end of the word eg. budget, that i just Bookmark 5. click reference tab -- Mark Entry 6. enter the index entry 7. click Page range option, select the Bookmark name created in step-3 8. click mark 9. at end of doc, where i want the Index to appear 10. Reference Tab --Insert Index, OK but it only display the budget that appear on page 2 and not the rest? what did i do wrong? |
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#2
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Problem creating Multiple page index entries in word 2007?
You need to place an Index Entry { XE } field by every occurrence you
want to index. Word will do this for you; select the word to be indexed, press Ctrl-Alt-X; click the Mark All button to mark every occurrence of the selected text (it's case-sensitive -- if you're marking Smith, it won't find smith). (You don't place any bookmarks.) On Jul 3, 1:04*pm, th wrote: The word that i want to index appear in multiple pages. *what i did was 1. click Insert Tab 2. select the word eg. budget 3. click Bookmark, type name = budget, press Add 4. position at the end of the word eg. budget, that i just Bookmark 5. click reference tab -- Mark Entry 6. enter the index entry 7. click Page range option, select the Bookmark name created in step-3 8. click mark 9. at end of doc, where i want the Index to appear 10. Reference Tab --Insert Index, OK but it only display the budget that appear on page 2 and not the rest? what did i do wrong? |
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#3
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Problem creating Multiple page index entries in word 2007?
But he is specifically trying to create an index entry for a bookmarked
range, which you can also do. And the procedure he describes should work. This is the correct way to create an index entry for something that is discussed over the course of several pages. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... You need to place an Index Entry { XE } field by every occurrence you want to index. Word will do this for you; select the word to be indexed, press Ctrl-Alt-X; click the Mark All button to mark every occurrence of the selected text (it's case-sensitive -- if you're marking Smith, it won't find smith). (You don't place any bookmarks.) On Jul 3, 1:04 pm, th wrote: The word that i want to index appear in multiple pages. what i did was 1. click Insert Tab 2. select the word eg. budget 3. click Bookmark, type name = budget, press Add 4. position at the end of the word eg. budget, that i just Bookmark 5. click reference tab -- Mark Entry 6. enter the index entry 7. click Page range option, select the Bookmark name created in step-3 8. click mark 9. at end of doc, where i want the Index to appear 10. Reference Tab --Insert Index, OK but it only display the budget that appear on page 2 and not the rest? what did i do wrong? |
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#4
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Problem creating Multiple page index entries in word 2007?
I think that what he asked for was an index that lists where each
occurrence of the word "budget" appears, because he seems to be bookmarking the first occurrence of the word "budget" and not the first and last occurrences of the word "budget." On Jul 3, 5:24*pm, "Suzanne S. Barnhill" wrote: But he is specifically trying to create an index entry for a bookmarked range, which you can also do. And the procedure he describes should work. This is the correct way to create an index entry for something that is discussed over the course of several pages. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "Peter T. Daniels" wrote in ... You need to place an Index Entry { XE } field by every occurrence you want to index. Word will do this for you; select the word to be indexed, press Ctrl-Alt-X; click the Mark All button to mark every occurrence of the selected text (it's case-sensitive -- if you're marking Smith, it won't find smith). (You don't place any bookmarks.) On Jul 3, 1:04 pm, th wrote: The word that i want to index appear in multiple pages. what i did was 1. click Insert Tab 2. select the word eg. budget 3. click Bookmark, type name = budget, press Add 4. position at the end of the word eg. budget, that i just Bookmark 5. click reference tab -- Mark Entry 6. enter the index entry 7. click Page range option, select the Bookmark name created in step-3 8. click mark 9. at end of doc, where i want the Index to appear 10. Reference Tab --Insert Index, OK but it only display the budget that appear on page 2 and not the rest? what did i do wrong?- |
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#5
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Problem creating Multiple page index entries in word 2007?
No, his description is perfectly clear. The word appears numerous times in a
specified range of pages, which he [should have] bookmarked. You can have the index show that range by using the \r switch. This is described in Word's Help topic "Field codes: XE (Index Entry) field" as follows: \r Bookmark Inserts as the entry's page number the range of pages marked by the specified bookmark. The field { XE "Selecting text" \r SelectingText } displays the entry as "Selecting text, 20-25" in the index. But it does appear that he has not applied the bookmark to the desired range, so you may well be right that he is expecting this procedure to list every occurrence (this is a job for Mark All instead, as you describe). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... I think that what he asked for was an index that lists where each occurrence of the word "budget" appears, because he seems to be bookmarking the first occurrence of the word "budget" and not the first and last occurrences of the word "budget." On Jul 3, 5:24 pm, "Suzanne S. Barnhill" wrote: But he is specifically trying to create an index entry for a bookmarked range, which you can also do. And the procedure he describes should work. This is the correct way to create an index entry for something that is discussed over the course of several pages. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "Peter T. Daniels" wrote in ... You need to place an Index Entry { XE } field by every occurrence you want to index. Word will do this for you; select the word to be indexed, press Ctrl-Alt-X; click the Mark All button to mark every occurrence of the selected text (it's case-sensitive -- if you're marking Smith, it won't find smith). (You don't place any bookmarks.) On Jul 3, 1:04 pm, th wrote: The word that i want to index appear in multiple pages. what i did was 1. click Insert Tab 2. select the word eg. budget 3. click Bookmark, type name = budget, press Add 4. position at the end of the word eg. budget, that i just Bookmark 5. click reference tab -- Mark Entry 6. enter the index entry 7. click Page range option, select the Bookmark name created in step-3 8. click mark 9. at end of doc, where i want the Index to appear 10. Reference Tab --Insert Index, OK but it only display the budget that appear on page 2 and not the rest? what did i do wrong?- |
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