Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
Dear MSWord Savants: Today after creating and saving a new template in Word
2003, when I click to save a document in that new template, I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In. Do you want to save in this format anyway?" What does this lengthy message mean and what, if anything, can or should I do about it? This message is not obtained when saving a document in the Normal template, only in my new one. Much thanks in advance for your help. --Chuck |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
Your wording 'save a document in that new template' and 'saving in the
Normal template' is disconcerting. Documents aren't saved in templates. What are you actually doing? "Chuck" wrote in message ... Dear MSWord Savants: Today after creating and saving a new template in Word 2003, when I click to save a document in that new template, I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In. Do you want to save in this format anyway?" What does this lengthy message mean and what, if anything, can or should I do about it? This message is not obtained when saving a document in the Normal template, only in my new one. Much thanks in advance for your help. --Chuck |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
This suggests that (a) you have saved the template in Word's Startup folder
instead of the user templates folder (see Tools | Options | File Locations for the respective paths) and (b) you are opening the template and saving it as a document instead of creating a new document based on the template, which is the correct way to use it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Chuck" wrote in message ... Dear MSWord Savants: Today after creating and saving a new template in Word 2003, when I click to save a document in that new template, I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In. Do you want to save in this format anyway?" What does this lengthy message mean and what, if anything, can or should I do about it? This message is not obtained when saving a document in the Normal template, only in my new one. Much thanks in advance for your help. --Chuck |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
When I said "sav[ing] in the new (or Normal) template," I meant that I was
saving a document (*.doc), using the referenced template (*.dot). All of my files and templates are in their correct locations, and no document has been saved as a template, or vice-versa. The issue with the warning message I received appears to have to do with AutoText entries and/or Add-Ins. I understand AutoText a bit, and have used it rarely. On the other hand, I don't have any experience with Add-Ins. --Chuck |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
That's still not clear. Are you opening a DOT then using SaveAs to create a
DOC, or are you using File New and selecting the template? "Chuck" wrote in message ... When I said "sav[ing] in the new (or Normal) template," I meant that I was saving a document (*.doc), using the referenced template (*.dot). All of my files and templates are in their correct locations, and no document has been saved as a template, or vice-versa. The issue with the warning message I received appears to have to do with AutoText entries and/or Add-Ins. I understand AutoText a bit, and have used it rarely. On the other hand, I don't have any experience with Add-Ins. --Chuck |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
Hi Chuck
You're getting this message because a template can hold AutoText entries, and a document can't. So if you are working on a template (that is, Word thinks it's a template, regardless of what you and I might think or see), and it holds AutoText entires, and you try to save it as a Document, then Word will warn you that doing so will lose all your AutoText entries. So let's go back to the beginning and see what's happening here. Today after creating and saving a new template in Word 2003 I guess there are two ways to create a template. One would be File New. In the task pane, choose "On My Computer", and then in the bottom right of the Templates dialog, choose Template. The other would be to open an existing template and do File Save As, and in the "Save as Type" box, choose to save as a Template (a .dot file). So I'm assuming that you did one of those. The more important question for now is: where is the template saved? when I click to save a document in that new template There are two main ways to create a document from a template. One is to do File New "On my computer" and choose your newly-created template. The other is to use Windows Explorer, and double-click on the name of your newly-created template? Is that how the document was created? I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In.... So Word thinks that this thing that's open is an Add-In. That means that one of the following is true. Either the .dot file is saved in Word's startup folder (any .dot in Word's startup folder becomes an Add-in when Word opens, and that's not the place for templates on which you want to base a document). Or, it means that at Tools Templates and Add-ins the file that is open is listed and ticked in the 'Global templates and add-ins' list (and that's only needed if you're wanting to create an add-in). So here's the solution: 1. In Word, use Tools Options File Locations. Write down the full path of the User Templates folder and the Startup folder. If by some chance these are the same folder, then you'll need to fix that. By default, the User Templates path is C:\Documents and Settings\username\Application Data\Microsoft\Templates. By default, the Startup folder is C:\Documents and Settings\username\Application Data\Microsoft\Word\Startup. 2. Exit from Word, and use Windows Explorer. Locate your template, and move it to the folder you identified as the Word User Templates folder. 3. To create a new document, start Word, do File New and in the task pane click "On my computer". Choose your template, and make sure that the "Create New" box says "Document". You now have a new document based on your new template. When you do File Save, check that the "Save as Type" box says "Word document". That should sort it out. If you're after more info about how documents and templates work together, the following might be useful: What is the relationship between a Word document and its template? http://www.ShaunaKelly.com/word/temp...ons\index.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Chuck" wrote in message ... When I said "sav[ing] in the new (or Normal) template," I meant that I was saving a document (*.doc), using the referenced template (*.dot). All of my files and templates are in their correct locations, and no document has been saved as a template, or vice-versa. The issue with the warning message I received appears to have to do with AutoText entries and/or Add-Ins. I understand AutoText a bit, and have used it rarely. On the other hand, I don't have any experience with Add-Ins. --Chuck |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
Dear Ms Kelly:
After painstakingly following your excellent instructions, as well as referring to your stylish and brilliant website, which I will certainly return to for other advice, I never found exactly the answer to my problem. Nevertheless, here is what I did learn: 1. I believe I understand the assertion of your first paragraph, which is in essence, "If one tries to convert (save) a template as a document, AutoText entries will not be saved." 2. The template in question was created according to your first guess (from filenew to template). This template was then saved using the "save as type" selection, and was saved in the proper directory, i.e., (C:\...Microsoft\Office\Templates\...). 3. Actually the way I created the new doc was different than your 2 suggestions. I went to StartNew Office Document, then selected the new template. 4. There are no *.dot files in my Word startup folder. Indeed, nothing appears to be in there. 5. At ToolsTemplates and Add-Ins, the only file listed (and checked) is rhd.dot (remove hidden data). It is part of my Normal template as well. Yet, is this a culprit? The document I was working on is not found there. 6. My user templates and Word startup folders are separate, and they are listed in the directories you stated. As well, the template in question is located in the user templates folder. The document that caused the problem is in the default documents folder. 7. However, I cannot access the templates and word startup folders through Windows Explorer, even when I tell Windows to display system and hidden files and folders--they remain hidden. This is a newly discovered snag. Nevertheless, these folders can be located by typing their paths directly into the Run menu. 8. Following all the instructions 1-3 in your "Solution" paragraphs shows that everything is working exactly as you said it should. 9. Here's the rub even greater than finding out everything is in its proper location: I tried to recreate the problem I originally wrote about, and I cannot, not even by opening and messing with the original document that spit out that lengthy warning message. Although you have provided terrific instructions, Shauna, I don't know why the glitch occurred. Neither do I know why MSWord suddenly decided there was no longer an issue. I've been creating templates since at least 1994 and this is the first big problem I've had. Really, I thank you all--Mss Barnhill, Kelly and Jezebel--for your helpful replies and wish you all the best. At this time, if you like, we can retire this topic. --Chuck "Shauna Kelly" wrote: Hi Chuck You're getting this message because a template can hold AutoText entries, and a document can't. So if you are working on a template (that is, Word thinks it's a template, regardless of what you and I might think or see), and it holds AutoText entires, and you try to save it as a Document, then Word will warn you that doing so will lose all your AutoText entries. So let's go back to the beginning and see what's happening here. Today after creating and saving a new template in Word 2003 I guess there are two ways to create a template. One would be File New. In the task pane, choose "On My Computer", and then in the bottom right of the Templates dialog, choose Template. The other would be to open an existing template and do File Save As, and in the "Save as Type" box, choose to save as a Template (a .dot file). So I'm assuming that you did one of those. The more important question for now is: where is the template saved? when I click to save a document in that new template There are two main ways to create a document from a template. One is to do File New "On my computer" and choose your newly-created template. The other is to use Windows Explorer, and double-click on the name of your newly-created template? Is that how the document was created? I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In.... So Word thinks that this thing that's open is an Add-In. That means that one of the following is true. Either the .dot file is saved in Word's startup folder (any .dot in Word's startup folder becomes an Add-in when Word opens, and that's not the place for templates on which you want to base a document). Or, it means that at Tools Templates and Add-ins the file that is open is listed and ticked in the 'Global templates and add-ins' list (and that's only needed if you're wanting to create an add-in). So here's the solution: 1. In Word, use Tools Options File Locations. Write down the full path of the User Templates folder and the Startup folder. If by some chance these are the same folder, then you'll need to fix that. By default, the User Templates path is C:\Documents and Settings\username\Application Data\Microsoft\Templates. By default, the Startup folder is C:\Documents and Settings\username\Application Data\Microsoft\Word\Startup. 2. Exit from Word, and use Windows Explorer. Locate your template, and move it to the folder you identified as the Word User Templates folder. 3. To create a new document, start Word, do File New and in the task pane click "On my computer". Choose your template, and make sure that the "Create New" box says "Document". You now have a new document based on your new template. When you do File Save, check that the "Save as Type" box says "Word document". That should sort it out. If you're after more info about how documents and templates work together, the following might be useful: What is the relationship between a Word document and its template? http://www.ShaunaKelly.com/word/temp...ons\index.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Chuck" wrote in message ... When I said "sav[ing] in the new (or Normal) template," I meant that I was saving a document (*.doc), using the referenced template (*.dot). All of my files and templates are in their correct locations, and no document has been saved as a template, or vice-versa. The issue with the warning message I received appears to have to do with AutoText entries and/or Add-Ins. I understand AutoText a bit, and have used it rarely. On the other hand, I don't have any experience with Add-Ins. --Chuck |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
You are attempting to save a template as a document. This is not a good
idea. If you want to create a document based on a template, you do not open the template, you use File New and create a new document. Your template should be saved in a templates folder. For more on the different kinds of templates, tabs on the file new dialog, and locations of templates folders see http://addbalance.com/usersguide/templates.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Chuck" wrote in message ... Dear MSWord Savants: Today after creating and saving a new template in Word 2003, when I click to save a document in that new template, I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In. Do you want to save in this format anyway?" What does this lengthy message mean and what, if anything, can or should I do about it? This message is not obtained when saving a document in the Normal template, only in my new one. Much thanks in advance for your help. --Chuck |
#9
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
AutoText entries will be lost
Hi Chuck
I'm glad it's working now, even if we may never know what caused the problem error message. Shauna Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Chuck" wrote in message news Dear Ms Kelly: After painstakingly following your excellent instructions, as well as referring to your stylish and brilliant website, which I will certainly return to for other advice, I never found exactly the answer to my problem. Nevertheless, here is what I did learn: 1. I believe I understand the assertion of your first paragraph, which is in essence, "If one tries to convert (save) a template as a document, AutoText entries will not be saved." 2. The template in question was created according to your first guess (from filenew to template). This template was then saved using the "save as type" selection, and was saved in the proper directory, i.e., (C:\...Microsoft\Office\Templates\...). 3. Actually the way I created the new doc was different than your 2 suggestions. I went to StartNew Office Document, then selected the new template. 4. There are no *.dot files in my Word startup folder. Indeed, nothing appears to be in there. 5. At ToolsTemplates and Add-Ins, the only file listed (and checked) is rhd.dot (remove hidden data). It is part of my Normal template as well. Yet, is this a culprit? The document I was working on is not found there. 6. My user templates and Word startup folders are separate, and they are listed in the directories you stated. As well, the template in question is located in the user templates folder. The document that caused the problem is in the default documents folder. 7. However, I cannot access the templates and word startup folders through Windows Explorer, even when I tell Windows to display system and hidden files and folders--they remain hidden. This is a newly discovered snag. Nevertheless, these folders can be located by typing their paths directly into the Run menu. 8. Following all the instructions 1-3 in your "Solution" paragraphs shows that everything is working exactly as you said it should. 9. Here's the rub even greater than finding out everything is in its proper location: I tried to recreate the problem I originally wrote about, and I cannot, not even by opening and messing with the original document that spit out that lengthy warning message. Although you have provided terrific instructions, Shauna, I don't know why the glitch occurred. Neither do I know why MSWord suddenly decided there was no longer an issue. I've been creating templates since at least 1994 and this is the first big problem I've had. Really, I thank you all--Mss Barnhill, Kelly and Jezebel--for your helpful replies and wish you all the best. At this time, if you like, we can retire this topic. --Chuck "Shauna Kelly" wrote: Hi Chuck You're getting this message because a template can hold AutoText entries, and a document can't. So if you are working on a template (that is, Word thinks it's a template, regardless of what you and I might think or see), and it holds AutoText entires, and you try to save it as a Document, then Word will warn you that doing so will lose all your AutoText entries. So let's go back to the beginning and see what's happening here. Today after creating and saving a new template in Word 2003 I guess there are two ways to create a template. One would be File New. In the task pane, choose "On My Computer", and then in the bottom right of the Templates dialog, choose Template. The other would be to open an existing template and do File Save As, and in the "Save as Type" box, choose to save as a Template (a .dot file). So I'm assuming that you did one of those. The more important question for now is: where is the template saved? when I click to save a document in that new template There are two main ways to create a document from a template. One is to do File New "On my computer" and choose your newly-created template. The other is to use Windows Explorer, and double-click on the name of your newly-created template? Is that how the document was created? I get a message box saying, "After saving this document in Word Document format all AutoText entries will be lost and the document can no longer be used as an Add-In.... So Word thinks that this thing that's open is an Add-In. That means that one of the following is true. Either the .dot file is saved in Word's startup folder (any .dot in Word's startup folder becomes an Add-in when Word opens, and that's not the place for templates on which you want to base a document). Or, it means that at Tools Templates and Add-ins the file that is open is listed and ticked in the 'Global templates and add-ins' list (and that's only needed if you're wanting to create an add-in). So here's the solution: 1. In Word, use Tools Options File Locations. Write down the full path of the User Templates folder and the Startup folder. If by some chance these are the same folder, then you'll need to fix that. By default, the User Templates path is C:\Documents and Settings\username\Application Data\Microsoft\Templates. By default, the Startup folder is C:\Documents and Settings\username\Application Data\Microsoft\Word\Startup. 2. Exit from Word, and use Windows Explorer. Locate your template, and move it to the folder you identified as the Word User Templates folder. 3. To create a new document, start Word, do File New and in the task pane click "On my computer". Choose your template, and make sure that the "Create New" box says "Document". You now have a new document based on your new template. When you do File Save, check that the "Save as Type" box says "Word document". That should sort it out. If you're after more info about how documents and templates work together, the following might be useful: What is the relationship between a Word document and its template? http://www.ShaunaKelly.com/word/temp...ons\index.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Chuck" wrote in message ... When I said "sav[ing] in the new (or Normal) template," I meant that I was saving a document (*.doc), using the referenced template (*.dot). All of my files and templates are in their correct locations, and no document has been saved as a template, or vice-versa. The issue with the warning message I received appears to have to do with AutoText entries and/or Add-Ins. I understand AutoText a bit, and have used it rarely. On the other hand, I don't have any experience with Add-Ins. --Chuck |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
All autotext entries lost | Microsoft Word Help | |||
Cannot print AutoText entries | Page Layout | |||
lost autotext entries when I went out of word & back in | Microsoft Word Help | |||
Autotext entries | Microsoft Word Help | |||
All autotext entries lost | Microsoft Word Help |