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#1
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Shortening Lines in Table of Contents
Section headings in legal briefs tend to be long. When creating a table of
contents using the native heading styles, Word doesn't automatically break the lines, and the entries crowd their page numbers. My workaround is to manually break the entries, but when I update the contents, the line breaks revert. Is there a way to get Word to automatically break the entries or at least to avoid having them revert? Stephen |
#2
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G'day srd ,
If you make the final para mark of the heading invisible, then the following para will appear to run in it. Thus you could manually 'trim' the content for the toc pages. Eg Heading 1 This is my heading text hidden para mark NotHeading 1 , it is long and boring and this bit is not in TOC. Displays This is my heading text in the TOC and This is my heading text, it is long and boring and this bit is not in TOC. as the heading in the document. You could also use TOC fields to manually specify the content of your TOC. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice srd reckoned: Section headings in legal briefs tend to be long. When creating a table of contents using the native heading styles, Word doesn't automatically break the lines, and the entries crowd their page numbers. My workaround is to manually break the entries, but when I update the contents, the line breaks revert. Is there a way to get Word to automatically break the entries or at least to avoid having them revert? Stephen |
#3
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You can add a right indent to the relevant TOC styles, which will make
the table of contents look better: Heading text heading text heading text heading text heading text heading text heading text.......................# -- Stefan Blom Microsoft Word MVP "srd" wrote in message newsp.svwn7liy9bhpqa@jq0arm4... Section headings in legal briefs tend to be long. When creating a table of contents using the native heading styles, Word doesn't automatically break the lines, and the entries crowd their page numbers. My workaround is to manually break the entries, but when I update the contents, the line breaks revert. Is there a way to get Word to automatically break the entries or at least to avoid having them revert? Stephen |
#4
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As Stefan says, the usual way to handle this is to add a right indent to the
TOC style to wrap the text short of the page numbers (which will still be at the right tab, which will still be at the right page margin but outside the paragraph margin). Another approach is to add the \x switch to the TOC field; this causes the TOC entry to preserve line breaks in the original heading. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "srd" wrote in message newsp.svwn7liy9bhpqa@jq0arm4... Section headings in legal briefs tend to be long. When creating a table of contents using the native heading styles, Word doesn't automatically break the lines, and the entries crowd their page numbers. My workaround is to manually break the entries, but when I update the contents, the line breaks revert. Is there a way to get Word to automatically break the entries or at least to avoid having them revert? Stephen |
#5
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Thanks. Sounds like the right indent is the way to go. I appreciate the
suggestion to shorten the heading as well. Stephen Diamond On Mon, 22 Aug 2005 08:22:36 -0700, Suzanne S. Barnhill wrote: As Stefan says, the usual way to handle this is to add a right indent to the TOC style to wrap the text short of the page numbers (which will still be at the right tab, which will still be at the right page margin but outside the paragraph margin). Another approach is to add the \x switch to the TOC field; this causes the TOC entry to preserve line breaks in the original heading. -- srd |
#6
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If you want to shorten the heading that appears in the TOC, you could also
use a TC field. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "srd" wrote in message newsp.svw6uue19bhpqa@jq0arm4... Thanks. Sounds like the right indent is the way to go. I appreciate the suggestion to shorten the heading as well. Stephen Diamond On Mon, 22 Aug 2005 08:22:36 -0700, Suzanne S. Barnhill wrote: As Stefan says, the usual way to handle this is to add a right indent to the TOC style to wrap the text short of the page numbers (which will still be at the right tab, which will still be at the right page margin but outside the paragraph margin). Another approach is to add the \x switch to the TOC field; this causes the TOC entry to preserve line breaks in the original heading. -- srd |
#7
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One other "gotya", make sure you aren't using the \w switch in your toc
field code; we were for a specific reason, but extra tabs got in our text to be the entry, and really through off the columnar formatting. "srd" wrote in message newsp.svwn7liy9bhpqa@jq0arm4... Section headings in legal briefs tend to be long. When creating a table of contents using the native heading styles, Word doesn't automatically break the lines, and the entries crowd their page numbers. My workaround is to manually break the entries, but when I update the contents, the line breaks revert. Is there a way to get Word to automatically break the entries or at least to avoid having them revert? Stephen |
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