Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
preserve/keep original vertical spacing and layout after deleting paragraph or sentences
Hi,
I am working with 10 (soon to be 14 and later on 18) word.docs that are about 25 pages each. These are kinda / sorta annual statement type reports. Each year, certain paragraphs change substantially, are deleted entirely (no longer applies), or new paragraphs / sentences are inserted. Example: say at the top of page 12, I want to delete an entire paragraph, or a piece of it. Word automatically shifts upward everything after what was deleted, disrupting the layout and indivdual page headers and footers. Since these word.docs are not final, I want the space that was occupied with what was just deleted to remain - it may be used for a replacement paragraph or sentence later, or it will remain blank, which is OK. I want everything that was after the area of deletion to stay where it was originally. These word.docs are mega-important, and ASAP turnaround is required. I currently have 10, which will become 14, and later 18. Using the enter /backspace /delete keys to shift things back to their original locations, or to restore some aesthetically OK appearance (and re-working headers / footers) is becoming increasingly time consuming and burdensome. In short, I want the word.docs to behave as if each page is a separate compartment - deleting a paragraph in one page will not affect the text layout & header/footers of any subsequent pages. If anyone can provide a solution, or anything that can at least mitigate this problem, I would sincerely appreciate it. I have researched this issue without success. PS - I inherited these word.docs from prior users, and re-building from scratch won't be an option due to time constraints. Thanks in advance for any replies. |
#2
Posted to microsoft.public.word.newusers
|
|||
|
|||
preserve/keep original vertical spacing and layout after deleting paragraph or sentences
Word is essentially a flow-oriented layout program. In order to keep
empty space, *something* has to be there. The simplest way, I think -- assuming that the final form of the documents is the printed page and not an electronic copy -- is to change the text color to white instead of deleting anything. That way the text continues to occupy the same space as before, but simply won't print. To see what text is in the "blank" space, select the blank text and apply highlighting or paragraph shading to it. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On 15 Apr 2006 11:54:23 -0700, " wrote: Hi, I am working with 10 (soon to be 14 and later on 18) word.docs that are about 25 pages each. These are kinda / sorta annual statement type reports. Each year, certain paragraphs change substantially, are deleted entirely (no longer applies), or new paragraphs / sentences are inserted. Example: say at the top of page 12, I want to delete an entire paragraph, or a piece of it. Word automatically shifts upward everything after what was deleted, disrupting the layout and indivdual page headers and footers. Since these word.docs are not final, I want the space that was occupied with what was just deleted to remain - it may be used for a replacement paragraph or sentence later, or it will remain blank, which is OK. I want everything that was after the area of deletion to stay where it was originally. These word.docs are mega-important, and ASAP turnaround is required. I currently have 10, which will become 14, and later 18. Using the enter /backspace /delete keys to shift things back to their original locations, or to restore some aesthetically OK appearance (and re-working headers / footers) is becoming increasingly time consuming and burdensome. In short, I want the word.docs to behave as if each page is a separate compartment - deleting a paragraph in one page will not affect the text layout & header/footers of any subsequent pages. If anyone can provide a solution, or anything that can at least mitigate this problem, I would sincerely appreciate it. I have researched this issue without success. PS - I inherited these word.docs from prior users, and re-building from scratch won't be an option due to time constraints. Thanks in advance for any replies. |