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#1
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Keeping Formatting When Deleting a Section Break?
First, let me say that I hate Microsoft Word 2003. It seems like they have
really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#3
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Keeping Formatting When Deleting a Section Break?
The response by Microsoft to simply indicate that "the behavior of Word 2003
hasn't changed" is well...very, very stupid indeed. The obvious response to a customer using one's product is to give them clear and concises instructions on how to solve their problem. But Microsoft failed to understand this and instead simply indicated that the behavior of Word 2003 has not changed! Daaa! How 'bout providing a an answer to actual help the person. Here I am with the same problem: I can't figure out how to delete a section but still keep the format of the "preceding" section. There is no help or instructions rendered by Microsoft in this regard. That reallly sucks!! And so does Suzanne's response! "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#4
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Keeping Formatting When Deleting a Section Break?
Did you read the referenced article? It explains how to do what you want.
And note that AFAIK you have received no "response by Microsoft," certainly not from me; I do not work for Microsoft. My comment that the behavior of section breaks has not changed in Word 2003 was in response to your complaint that "I hate Microsoft Word 2003. It seems like they have really made it less user friendly." Many things may have changed or become less user-friendly in Word 2003, but the behavior of section breaks is not one of them. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Ken S." Ken wrote in message ... The response by Microsoft to simply indicate that "the behavior of Word 2003 hasn't changed" is well...very, very stupid indeed. The obvious response to a customer using one's product is to give them clear and concises instructions on how to solve their problem. But Microsoft failed to understand this and instead simply indicated that the behavior of Word 2003 has not changed! Daaa! How 'bout providing a an answer to actual help the person. Here I am with the same problem: I can't figure out how to delete a section but still keep the format of the "preceding" section. There is no help or instructions rendered by Microsoft in this regard. That reallly sucks!! And so does Suzanne's response! "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#5
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Keeping Formatting When Deleting a Section Break?
Ms. Barnhill -
Did you read the e-mails posted here? Do you realize that there were two separate posters (Kate Stiteler and Ken S.) and not one? I understand that you are a Word MVP and do not work for Microsoft. And for what its worth, my thanks go to you and other €śvolunteers€ť for the time you devote to trying to explain Microsofts flawed products. But, to claim that your post is not representative of Microsoft is disingenuous at best. I linked to this thread on Microsofts website by clicking a link in the Help program for Microsoft Word. So although you may not be a Microsoft employee, Microsoft is definitely using you to try to defend and explain their poor product. Why cant Microsoft themselves respond to this question about their own product? Why do they need to rely on non-employees to explain their product? Regarding Ken S.s post, regardless of your status with respect to Microsoft, this thread is a €śresponse by Microsoft€ť and a poor one at that. I had a similar question as Ken S. about the major annoyance of deleting a section break and losing all of the formatting of the section that I am keeping. I read the article that you linked to, but I did not find it to be very helpful. For one thing, the article did not specifically address Ken's (and my) question about deleting a section break without losing the section formatting that precedes that break. Basically, the take-home message is that there is no solution for this problem other than formatting the second section to exactly match the first section before deleting the section break. Regardless of your (and other MVPs) good intentions, the fact remains that Word is a flawed product and this section break nonsense makes no sense at all. In most cultures where Word and other Microsoft products are sold, people write from beginning to end. We write a section, format it, create a section break, and then repeat. Why on earth should we lose the formatting for the first section when we delete the section break? A section break is created when we want a new section, but why is that section break for the new section suddenly imbued with the properties and formatting of the preceding section? That makes no sense. Look at it this way €“ if I have a one-section document with no section breaks, I can apply formatting to that section, right? So why does everything change and all of the formatting for that section is suddenly applied to a section break that I happen to insert at the end of that section? One more complaint and then my rant will be over: I tried to reply to this thread inside the Word Help window, but it didnt work (natch). I had to go online with my favorite browser (Opera, obviously not IE) to find this thread so that I could reply. |
#6
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Keeping Formatting When Deleting a Section Break?
The article to which I referred you (both) has a section specifically about
how to preserve section formatting when deleting material at the end of a document. Since the mvps.org server is currently down, I can't point you to the specific section, but it is toward the end. The article explains the way section formatting works. This understanding is basic to working with sections. When you have only a single section, the section formatting is held in the final paragraph mark. When you insert a section break, it holds the formatting for the previous section, and the final paragraph mark holds the formatting for the final section. If you want to delete the section break (and the material following it), you must copy its formatting to the last section first. Microsoft does provide paid support for users. Free support is provided through these NGs. I don't feel any need to support a "poor product." It is a poor workman who blames his tools; you view Word as a "poor product" because you are unwilling to learn how to use it. You will also find, it you want to use these NGs regularly, that an NNTP newsreader such as Outlook Express makes this far easier; see http://www.gmayor.com/MSNews.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Steve H" Steve wrote in message ... Ms. Barnhill - Did you read the e-mails posted here? Do you realize that there were two separate posters (Kate Stiteler and Ken S.) and not one? I understand that you are a Word MVP and do not work for Microsoft. And for what it's worth, my thanks go to you and other "volunteers" for the time you devote to trying to explain Microsoft's flawed products. But, to claim that your post is not representative of Microsoft is disingenuous at best. I linked to this thread on Microsoft's website by clicking a link in the Help program for Microsoft Word. So although you may not be a Microsoft employee, Microsoft is definitely using you to try to defend and explain their poor product. Why can't Microsoft themselves respond to this question about their own product? Why do they need to rely on non-employees to explain their product? Regarding Ken S.'s post, regardless of your status with respect to Microsoft, this thread is a "response by Microsoft" and a poor one at that. I had a similar question as Ken S. about the major annoyance of deleting a section break and losing all of the formatting of the section that I am keeping. I read the article that you linked to, but I did not find it to be very helpful. For one thing, the article did not specifically address Ken's (and my) question about deleting a section break without losing the section formatting that precedes that break. Basically, the take-home message is that there is no solution for this problem other than formatting the second section to exactly match the first section before deleting the section break. Regardless of your (and other MVP's) good intentions, the fact remains that Word is a flawed product and this section break nonsense makes no sense at all. In most cultures where Word and other Microsoft products are sold, people write from beginning to end. We write a section, format it, create a section break, and then repeat. Why on earth should we lose the formatting for the first section when we delete the section break? A section break is created when we want a new section, but why is that section break for the new section suddenly imbued with the properties and formatting of the preceding section? That makes no sense. Look at it this way - if I have a one-section document with no section breaks, I can apply formatting to that section, right? So why does everything change and all of the formatting for that section is suddenly applied to a section break that I happen to insert at the end of that section? One more complaint and then my rant will be over: I tried to reply to this thread inside the Word Help window, but it didn't work (natch). I had to go online with my favorite browser (Opera, obviously not IE) to find this thread so that I could reply. |
#7
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Keeping Formatting When Deleting a Section Break?
Thanks, Suzanne! That really helped.
Just one important remark: I had two sections, where the first one had different header/footer for the first page. In this case, I had to insert a manual page break in the Section 2 before copying the settings from Section 1. "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#8
Posted to microsoft.public.word.docmanagement
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Keeping Formatting When Deleting a Section Break?
Hello, I have to insert some text in 2 columns in my document. The problem is
it is automatically creating a section brake at the formated text and the next page has a different section and page number. I tried to link it to the previous page but it doesn't work, tried to format the page number at the "continue numbering", doesn't work even like that and I really need the page to be continuous in the whole document. I've worked before with columned text and I didn't have this kind of problem... please help me, it's driving me mad "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#9
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Keeping Formatting When Deleting a Section Break?
Changing the number of columns requires a section break. Presumably the page
numbering is restarting in the multi-column section. Place the insertion point there and then go to Format Page Number and select "Continue from previous section." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "opjeshke" wrote in message ... Hello, I have to insert some text in 2 columns in my document. The problem is it is automatically creating a section brake at the formated text and the next page has a different section and page number. I tried to link it to the previous page but it doesn't work, tried to format the page number at the "continue numbering", doesn't work even like that and I really need the page to be continuous in the whole document. I've worked before with columned text and I didn't have this kind of problem... please help me, it's driving me mad "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#10
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Keeping Formatting When Deleting a Section Break?
I just tried the following and it worked:
- Place you cursor after the last word before the section break. - Add a carriage return, to get the section break to show-up on another line. - Move the cursor to the far left of the document until it changes - selecting the entire line. - Hit the delete key. I hope this helps! "Suzanne S. Barnhill" wrote: Changing the number of columns requires a section break. Presumably the page numbering is restarting in the multi-column section. Place the insertion point there and then go to Format Page Number and select "Continue from previous section." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "opjeshke" wrote in message ... Hello, I have to insert some text in 2 columns in my document. The problem is it is automatically creating a section brake at the formated text and the next page has a different section and page number. I tried to link it to the previous page but it doesn't work, tried to format the page number at the "continue numbering", doesn't work even like that and I really need the page to be continuous in the whole document. I've worked before with columned text and I didn't have this kind of problem... please help me, it's driving me mad "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
#11
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Keeping Formatting When Deleting a Section Break?
These instructions are for deleting a section break, but the OP wanted to
know how to retain formatting when deleting a section break, which wasn't possible in that case because a multi-column section was involved. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Virginia" wrote in message ... I just tried the following and it worked: - Place you cursor after the last word before the section break. - Add a carriage return, to get the section break to show-up on another line. - Move the cursor to the far left of the document until it changes - selecting the entire line. - Hit the delete key. I hope this helps! "Suzanne S. Barnhill" wrote: Changing the number of columns requires a section break. Presumably the page numbering is restarting in the multi-column section. Place the insertion point there and then go to Format Page Number and select "Continue from previous section." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "opjeshke" wrote in message ... Hello, I have to insert some text in 2 columns in my document. The problem is it is automatically creating a section brake at the formated text and the next page has a different section and page number. I tried to link it to the previous page but it doesn't work, tried to format the page number at the "continue numbering", doesn't work even like that and I really need the page to be continuous in the whole document. I've worked before with columned text and I didn't have this kind of problem... please help me, it's driving me mad "Suzanne S. Barnhill" wrote: This behavior has not changed in Word 2003. See http://word.mvps.org/FAQs/Formatting...thSections.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kate Stiteler" Kate wrote in message ... First, let me say that I hate Microsoft Word 2003. It seems like they have really made it less user friendly. I use a lot of Section Breaks when drafting reports. Generally I have page 1 with one header and footer, which I end with a continuous section break, followed by subsequent pages with no header and page number footers. I then will use a page section break, and start the process again with a different header. Well, I now find that when I delete a continuous section break to insert it elsewhere, the page section break above it is ALSO deleted, and then impossible to put back in. This annoying fluke is the bane of my existence. Any help? |
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