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#1
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Line spacing and other anomalies in scanned text
I'm currently working on a document (text only, one font throughout) that
has been scanned (by someone else) from a printed book. I'm seeing a curiously anomaly with regard to line spacing. I marked the entire document and set spacing to 1.5, but some double-return paragraph spaces are still spaced singly. If I mark the text where this happens and look at Format/Paragraph, the spacing is reported as 1.5 even though it palpably is not. Is this an effect caused by the scanning procedure? Whether it is or not, how can I eliminate it and set the entire document to 1.5? I'm also seeing another oddity, though it's a less serious one: some words have their letters spaced more widely than is normal for the Courier New font I've set throughout (this is not due to full-width justification having being accidentally turned on). Again, is this just a side effect of the scanning? Many thanks. Bert |
#2
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Line spacing and other anomalies in scanned text
Displaying nonprinting characters is always helpful, of course, and you
should not have an "double-return paragraph spaces"; instead, define and apply a style with 1.5 line spacing and the required amount of Spacing Before/After. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to remove all direct font and paragraph formatting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Bert Coules" wrote in message o.uk... I'm currently working on a document (text only, one font throughout) that has been scanned (by someone else) from a printed book. I'm seeing a curiously anomaly with regard to line spacing. I marked the entire document and set spacing to 1.5, but some double-return paragraph spaces are still spaced singly. If I mark the text where this happens and look at Format/Paragraph, the spacing is reported as 1.5 even though it palpably is not. Is this an effect caused by the scanning procedure? Whether it is or not, how can I eliminate it and set the entire document to 1.5? I'm also seeing another oddity, though it's a less serious one: some words have their letters spaced more widely than is normal for the Courier New font I've set throughout (this is not due to full-width justification having being accidentally turned on). Again, is this just a side effect of the scanning? Many thanks. Bert |
#3
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Line spacing and other anomalies in scanned text
Suzanne S Barnhill wrote:
Displaying nonprinting characters is always helpful, of course, and you should not have an "double-return paragraph spaces"; instead, define and apply a style with 1.5 line spacing and the required amount of Spacing Before/After. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to remove all direct font and paragraph formatting. Thank you for that, and I'll look into it, but I'm afraid I don't understand why I shouldn't have double return paragraph spaces. If I'd typed the document myself, that's how I would create new paragraphs, so why shouldn't the scanned text be the same? I also don't know what you mean by "the required amount of Spacing Before/After" but I'll do my best to find out. Bert |
#4
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Line spacing and other anomalies in scanned text
Word is a word processor and not a typewriter, so it does not require you to
press enter twice to create spacing between paragraphs. Paragraph formats include programmable spacing before or after the paragraph (or both) and if you use (or create and use) a paragraph style that includes such spacing, you not only create a document that looks right, but a document that is much easier to edit. As for scanned text, this requires the use of OCR software which converts a graphical image of the text to editable text. How well it achieves this is determined by the software itself. Few are the documents that do not require extensive re-modelling after such conversion. You may find http://word.mvps.org/FAQs/Formatting/CleanWebText.htm useful. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Bert Coules wrote: Suzanne S Barnhill wrote: Displaying nonprinting characters is always helpful, of course, and you should not have an "double-return paragraph spaces"; instead, define and apply a style with 1.5 line spacing and the required amount of Spacing Before/After. Then Ctrl+A, Ctrl+Q, Ctrl+Spacebar to remove all direct font and paragraph formatting. Thank you for that, and I'll look into it, but I'm afraid I don't understand why I shouldn't have double return paragraph spaces. If I'd typed the document myself, that's how I would create new paragraphs, so why shouldn't the scanned text be the same? I also don't know what you mean by "the required amount of Spacing Before/After" but I'll do my best to find out. Bert |
#5
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Line spacing and other anomalies in scanned text
Graham, thanks for that.
I've been doing some reading this morning, and I now see what you and Suzanne mean; I'll do my level best to apply it to the document in hand. I can see that pressing Return once to create a paragraph space could be useful, but what happens when I want to start a new line within a paragraph? I'm still not entirely clear on this Before and After (or both) bit. If I type a body of text and want to create a new paragraph, then I can see that the space I create could be said to be both After the para I've just typed, and Before the one I'm about to type - but it's the same space, isn't it? I'm hazy on how there could be two separate definitions fro what amounts to the same thing. If I have line spacing set at 1.5 throughout (for a 12pt font) and want the paragraph spacing to be 3 lines, what value should I use in the Before and After boxes? 24pt? Many thanks to you and Suzanne for your help and your patience. Bert |
#6
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Line spacing and other anomalies in scanned text
Well, I can answer one of my questions myself: I've discovered that to get
two blank lines between paragraphs typed at 1.5 line spacing and in 12pt, the After value has to be 18pt. I don't really see why it isn't double that, but as long as it works, that's fine with me. Bert |
#7
Posted to microsoft.public.word.newusers
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Line spacing and other anomalies in scanned text
Normally for inter-paragraph spacing you would use 'space after'. Space
before tends to be use for (say) Headings where they are used singly and you wish to create extra space between the text and the heading. http://desktoppub.about.com/cs/types.../a/leading.htm may help explain line spacing. If you wish to start a new line within a paragraph you would press Shift+Enter If you display the formatting marks - click the ¶ button - you will see the difference. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Bert Coules wrote: Graham, thanks for that. I've been doing some reading this morning, and I now see what you and Suzanne mean; I'll do my level best to apply it to the document in hand. I can see that pressing Return once to create a paragraph space could be useful, but what happens when I want to start a new line within a paragraph? I'm still not entirely clear on this Before and After (or both) bit. If I type a body of text and want to create a new paragraph, then I can see that the space I create could be said to be both After the para I've just typed, and Before the one I'm about to type - but it's the same space, isn't it? I'm hazy on how there could be two separate definitions fro what amounts to the same thing. If I have line spacing set at 1.5 throughout (for a 12pt font) and want the paragraph spacing to be 3 lines, what value should I use in the Before and After boxes? 24pt? Many thanks to you and Suzanne for your help and your patience. Bert |
#8
Posted to microsoft.public.word.newusers
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Line spacing and other anomalies in scanned text
If this has been scanned, then it suggests that the paragraph setting 'Don't
add space between paragraphs of the same style' has been checked. -- Terry Farrell - MSWord MVP "Bert Coules" wrote in message o.uk... I'm currently working on a document (text only, one font throughout) that has been scanned (by someone else) from a printed book. I'm seeing a curiously anomaly with regard to line spacing. I marked the entire document and set spacing to 1.5, but some double-return paragraph spaces are still spaced singly. If I mark the text where this happens and look at Format/Paragraph, the spacing is reported as 1.5 even though it palpably is not. Is this an effect caused by the scanning procedure? Whether it is or not, how can I eliminate it and set the entire document to 1.5? I'm also seeing another oddity, though it's a less serious one: some words have their letters spaced more widely than is normal for the Courier New font I've set throughout (this is not due to full-width justification having being accidentally turned on). Again, is this just a side effect of the scanning? Many thanks. Bert |
#9
Posted to microsoft.public.word.newusers
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Line spacing and other anomalies in scanned text
Graham,
If you wish to start a new line within a paragraph you would press Shift+Enter I know you'll tell me that Word isn't a typewriter (and I can see the sense of that argument in many instances, I genuinely can) but I fail to see how pressing Shift+Enter to obtain a new line and Enter to create a new paragraph is any simpler, more straightforward and more logical than using one Enter for the former and two for the latter. But no matter. Thanks to the advice from you and the others, I seem to be up and running on my current document. I'm grateful! Bert |
#10
Posted to microsoft.public.word.newusers
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Line spacing and other anomalies in scanned text
Normally for inter-paragraph spacing you would use 'space after'.
I must be unusual, then, because I tend to use Spacing Before rather than Spacing After for text that needs paragraph spacing. :-) -- Stefan Blom Microsoft Word MVP "Graham Mayor" wrote in message ... Normally for inter-paragraph spacing you would use 'space after'. Space before tends to be use for (say) Headings where they are used singly and you wish to create extra space between the text and the heading. http://desktoppub.about.com/cs/types.../a/leading.htm may help explain line spacing. If you wish to start a new line within a paragraph you would press Shift+Enter If you display the formatting marks - click the ¶ button - you will see the difference. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Bert Coules wrote: Graham, thanks for that. I've been doing some reading this morning, and I now see what you and Suzanne mean; I'll do my level best to apply it to the document in hand. I can see that pressing Return once to create a paragraph space could be useful, but what happens when I want to start a new line within a paragraph? I'm still not entirely clear on this Before and After (or both) bit. If I type a body of text and want to create a new paragraph, then I can see that the space I create could be said to be both After the para I've just typed, and Before the one I'm about to type - but it's the same space, isn't it? I'm hazy on how there could be two separate definitions fro what amounts to the same thing. If I have line spacing set at 1.5 throughout (for a 12pt font) and want the paragraph spacing to be 3 lines, what value should I use in the Before and After boxes? 24pt? Many thanks to you and Suzanne for your help and your patience. Bert |
#11
Posted to microsoft.public.word.newusers
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Line spacing and other anomalies in scanned text
Yes, you are still thinking typewriter
99 times out of a hundred when you need a new line, you would press enter. That creates a new paragraph. How the paragraphs are formatted should relate to the styles applied to them. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Bert Coules wrote: Graham, If you wish to start a new line within a paragraph you would press Shift+Enter I know you'll tell me that Word isn't a typewriter (and I can see the sense of that argument in many instances, I genuinely can) but I fail to see how pressing Shift+Enter to obtain a new line and Enter to create a new paragraph is any simpler, more straightforward and more logical than using one Enter for the former and two for the latter. But no matter. Thanks to the advice from you and the others, I seem to be up and running on my current document. I'm grateful! Bert |
#12
Posted to microsoft.public.word.newusers
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Line spacing and other anomalies in scanned text
Each to his own
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Stefan Blom wrote: Normally for inter-paragraph spacing you would use 'space after'. I must be unusual, then, because I tend to use Spacing Before rather than Spacing After for text that needs paragraph spacing. :-) "Graham Mayor" wrote in message ... Normally for inter-paragraph spacing you would use 'space after'. Space before tends to be use for (say) Headings where they are used singly and you wish to create extra space between the text and the heading. http://desktoppub.about.com/cs/types.../a/leading.htm may help explain line spacing. If you wish to start a new line within a paragraph you would press Shift+Enter If you display the formatting marks - click the ¶ button - you will see the difference. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Bert Coules wrote: Graham, thanks for that. I've been doing some reading this morning, and I now see what you and Suzanne mean; I'll do my level best to apply it to the document in hand. I can see that pressing Return once to create a paragraph space could be useful, but what happens when I want to start a new line within a paragraph? I'm still not entirely clear on this Before and After (or both) bit. If I type a body of text and want to create a new paragraph, then I can see that the space I create could be said to be both After the para I've just typed, and Before the one I'm about to type - but it's the same space, isn't it? I'm hazy on how there could be two separate definitions fro what amounts to the same thing. If I have line spacing set at 1.5 throughout (for a 12pt font) and want the paragraph spacing to be 3 lines, what value should I use in the Before and After boxes? 24pt? Many thanks to you and Suzanne for your help and your patience. Bert |
#13
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Line spacing and other anomalies in scanned text
Yes, you are still thinking typewriter
I think it's because I use - and will only ever need to use - the merest fraction of what Word can do. A very-slightly souped up electronic typewriter is actually all I need. Besides, I used really to like my typewriters! Bert |
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