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#1
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Document protection for form in text boxes doesn't permit form fil
I have created a form using content controls. The form is contained entirely
in text boxes. I would like to turn on document protection so that only filling in forms is permitted. However, when I do so I am not able to make any changes at all. |
#2
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Document protection for form in text boxes doesn't permit form fil
Fraser Page wrote:
I have created a form using content controls. The form is contained entirely in text boxes. I would like to turn on document protection so that only filling in forms is permitted. However, when I do so I am not able to make any changes at all. That's because (Word 2007) content controls and (legacy) form field protection aren't intended to work together. Instead of turning on form field protection, select the entire document and then click the Group button in the Controls group on the Developer tab, and choose Group in the menu. That's the content control equivalent of form field protection -- nothing outside the content controls will be editable. The one thing that's missing is that you can't lock the grouping with a password, as you could with form field protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
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Document protection for form in text boxes doesn't permit form
Thanks so much Jay,
You know, I'm a really big fan of Word 2007 -- it's heads and shoulders above earlier versions. But every once and a while you come across a feature that leaves you scratching your head. There's nothing about the document protection menu to indicate that it only works for legacy forms. How in the world do they expect you to figure that out yourself? And group really doesn't seem like the right name. It does an entirely different thing than the other command named group! One name for two things! (e.g. select multiple text boxes right click group) Mind you, it does a nice job protecting my text from unwanted changes. Now if only there was a way to stop people from moving or deleting all my text boxes! Thanks! "Jay Freedman" wrote: Fraser Page wrote: I have created a form using content controls. The form is contained entirely in text boxes. I would like to turn on document protection so that only filling in forms is permitted. However, when I do so I am not able to make any changes at all. That's because (Word 2007) content controls and (legacy) form field protection aren't intended to work together. Instead of turning on form field protection, select the entire document and then click the Group button in the Controls group on the Developer tab, and choose Group in the menu. That's the content control equivalent of form field protection -- nothing outside the content controls will be editable. The one thing that's missing is that you can't lock the grouping with a password, as you could with form field protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#4
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Document protection for form in text boxes doesn't permit form
You're welcome!
I agree that MS has done a miserable job of documenting bits like this. I didn't find out what the content controls Group command was for until nearly a year after I first saw it, when one of the development team demonstrated it. Before that, I'd seen another MS demonstration that involved surrounding the entire document with a rich text content control and turning on its "contents cannot be edited" option; the content controls embedded within it will continue to accept editing. That works, but Group is easier. And yes, the name is misleading. To protect any content control from being deleted, select the control, click the Properties button in the Controls group, and check the "Content control cannot be deleted" option. You'll also find that once the document is grouped, content controls can't be dragged away from their original positions. On Mon, 1 Dec 2008 14:06:01 -0800, Fraser Page wrote: Thanks so much Jay, You know, I'm a really big fan of Word 2007 -- it's heads and shoulders above earlier versions. But every once and a while you come across a feature that leaves you scratching your head. There's nothing about the document protection menu to indicate that it only works for legacy forms. How in the world do they expect you to figure that out yourself? And group really doesn't seem like the right name. It does an entirely different thing than the other command named group! One name for two things! (e.g. select multiple text boxes right click group) Mind you, it does a nice job protecting my text from unwanted changes. Now if only there was a way to stop people from moving or deleting all my text boxes! Thanks! "Jay Freedman" wrote: Fraser Page wrote: I have created a form using content controls. The form is contained entirely in text boxes. I would like to turn on document protection so that only filling in forms is permitted. However, when I do so I am not able to make any changes at all. That's because (Word 2007) content controls and (legacy) form field protection aren't intended to work together. Instead of turning on form field protection, select the entire document and then click the Group button in the Controls group on the Developer tab, and choose Group in the menu. That's the content control equivalent of form field protection -- nothing outside the content controls will be editable. The one thing that's missing is that you can't lock the grouping with a password, as you could with form field protection. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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