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#1
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Reduced Print size?
I have someone who was working in the UK (Cambridge) and has just returned.
She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
#2
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
The large margins and smaller print is almost 100% sure to be due to
either tracked changes or comments, and Word is reserving room in the right margin for balloons. This can be true even though there are no (visible) changes or comments. The "Accept All Changes" action is a good start but not complete enough. On the Reviewing toolbar, also click the down arrow next to the red X icon and select "Delete all comments in document". It's also a good idea to go into the Track Changes option dialog and set the "Use balloons" dropdown to Never. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 10 Apr 2007 17:28:06 -0700, Jim at SDSU wrote: I have someone who was working in the UK (Cambridge) and has just returned. She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
#3
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
And if all that still doesn't work--in the Print dialog, set Print What
to Document instead of Document with Markup. Jay Freedman wrote: The large margins and smaller print is almost 100% sure to be due to either tracked changes or comments, and Word is reserving room in the right margin for balloons. This can be true even though there are no (visible) changes or comments. The "Accept All Changes" action is a good start but not complete enough. On the Reviewing toolbar, also click the down arrow next to the red X icon and select "Delete all comments in document". It's also a good idea to go into the Track Changes option dialog and set the "Use balloons" dropdown to Never. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 10 Apr 2007 17:28:06 -0700, Jim at SDSU wrote: I have someone who was working in the UK (Cambridge) and has just returned. She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
#4
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
Thanks guys. Some how "Track Changes" got turned on, and she never did so on purpose. Solved the problem. |
#5
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
"Jay Freedman" wrote: The large margins and smaller print is almost 100% sure to be due to either tracked changes or comments, and Word is reserving room in the right margin for balloons. This can be true even though there are no (visible) changes or comments. The "Accept All Changes" action is a good start but not complete enough. On the Reviewing toolbar, also click the down arrow next to the red X icon and select "Delete all comments in document". It's also a good idea to go into the Track Changes option dialog and set the "Use balloons" dropdown to Never. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 10 Apr 2007 17:28:06 -0700, Jim at SDSU wrote: I have someone who was working in the UK (Cambridge) and has just returned. She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
#6
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
I had a full day's word processing - about 3,000 words of original materials
- plus a couple of tables, etc. and it printed out at 75% over and over. I couldn't find anything wrong and MS Help was utterly useless. In despair I went onling to MS, and somehow got to your message. OF COURSE, it's because of the comments. I was using that feature in an unusual way so it never occurred to me that it be the cause of the problem. You wrote your comment in April; it helped me enormously in September. I don't know if you every find out about that. If not, I'm sure you'll get some sort of positive karma for doing it. "Jay Freedman" wrote: The large margins and smaller print is almost 100% sure to be due to either tracked changes or comments, and Word is reserving room in the right margin for balloons. This can be true even though there are no (visible) changes or comments. The "Accept All Changes" action is a good start but not complete enough. On the Reviewing toolbar, also click the down arrow next to the red X icon and select "Delete all comments in document". It's also a good idea to go into the Track Changes option dialog and set the "Use balloons" dropdown to Never. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 10 Apr 2007 17:28:06 -0700, Jim at SDSU wrote: I have someone who was working in the UK (Cambridge) and has just returned. She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
#7
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
The beauty of NNTP newsreaders (which Jay and I both use) is that one can
see new messages in old threads quite easily, so I'm sure Jay will see your thanks. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "SBBrain" wrote in message ... I had a full day's word processing - about 3,000 words of original materials - plus a couple of tables, etc. and it printed out at 75% over and over. I couldn't find anything wrong and MS Help was utterly useless. In despair I went onling to MS, and somehow got to your message. OF COURSE, it's because of the comments. I was using that feature in an unusual way so it never occurred to me that it be the cause of the problem. You wrote your comment in April; it helped me enormously in September. I don't know if you every find out about that. If not, I'm sure you'll get some sort of positive karma for doing it. "Jay Freedman" wrote: The large margins and smaller print is almost 100% sure to be due to either tracked changes or comments, and Word is reserving room in the right margin for balloons. This can be true even though there are no (visible) changes or comments. The "Accept All Changes" action is a good start but not complete enough. On the Reviewing toolbar, also click the down arrow next to the red X icon and select "Delete all comments in document". It's also a good idea to go into the Track Changes option dialog and set the "Use balloons" dropdown to Never. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 10 Apr 2007 17:28:06 -0700, Jim at SDSU wrote: I have someone who was working in the UK (Cambridge) and has just returned. She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
#8
Posted to microsoft.public.word.pagelayout
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Reduced Print size?
Sure enough. And you're welcome.
Now, if only Google will resurrect the last four or five years' worth of Google Groups archives... -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Fri, 7 Sep 2007 20:56:38 -0500, "Suzanne S. Barnhill" wrote: The beauty of NNTP newsreaders (which Jay and I both use) is that one can see new messages in old threads quite easily, so I'm sure Jay will see your thanks. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "SBBrain" wrote in message ... I had a full day's word processing - about 3,000 words of original materials - plus a couple of tables, etc. and it printed out at 75% over and over. I couldn't find anything wrong and MS Help was utterly useless. In despair I went onling to MS, and somehow got to your message. OF COURSE, it's because of the comments. I was using that feature in an unusual way so it never occurred to me that it be the cause of the problem. You wrote your comment in April; it helped me enormously in September. I don't know if you every find out about that. If not, I'm sure you'll get some sort of positive karma for doing it. "Jay Freedman" wrote: The large margins and smaller print is almost 100% sure to be due to either tracked changes or comments, and Word is reserving room in the right margin for balloons. This can be true even though there are no (visible) changes or comments. The "Accept All Changes" action is a good start but not complete enough. On the Reviewing toolbar, also click the down arrow next to the red X icon and select "Delete all comments in document". It's also a good idea to go into the Track Changes option dialog and set the "Use balloons" dropdown to Never. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 10 Apr 2007 17:28:06 -0700, Jim at SDSU wrote: I have someone who was working in the UK (Cambridge) and has just returned. She has a file that seems to be printing at X%. The margins are set to 1 inch all the way around, and everything "looks" OK in print preview, but when printed, the font is smaller than set, and the right margin is 2 1?4 inches and the bottom margin is 2 3/4 inches. I have checked the "resize for A4 in the settings and it is selected. I have checked the printer settings for scaling, and it is set to 100%. In Page Setup, I have selected "Legal" (it made the margins even larger) and back to "Letter" to no avail. I have copied and pasted into a new blank document, this brought the problem along. I saw something about selecting "Accept all Changes" in "Track Changes" however this did nothing. I tried moving the document to a Macintosh, and everything was the same, except in the "instant preview" in the print dialog showed the problem. I'm running out of ideas, anyone have any suggestions? THANKS |
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