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#1
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Column break problems
Word 2000 and I am not very experienced. I wrote a 78-page document
with 2 columns on each page. Where column breaks were absolutely critical, I inserted a hard column break. Otherwise (like in the middle of a paragraph), I just let the text continue or else put a couple of hard returns at the end of paragraphs. I e-mailed the document to a friend for proof reading. When he opened it on his computer many of the soft column breaks had shifted, making the whole document screwy (i.e. some of the hard breaks were just two or three lines from the top of the column, resulting in a basically empty column.) On my computer, the breaks are still where they should be. (1) What caused this shifting? (2) Most importantly, when I take the doc on a disk to Kinkos for printing, how can I guarantee that the shifting won't happen there too? Thanks, Paul in San Francisco |
#2
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Column break problems
See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. And don't use empty
paragraphs; use "Keep with next" and "Keep lines together" to control text flow. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul MR" wrote in message ... Word 2000 and I am not very experienced. I wrote a 78-page document with 2 columns on each page. Where column breaks were absolutely critical, I inserted a hard column break. Otherwise (like in the middle of a paragraph), I just let the text continue or else put a couple of hard returns at the end of paragraphs. I e-mailed the document to a friend for proof reading. When he opened it on his computer many of the soft column breaks had shifted, making the whole document screwy (i.e. some of the hard breaks were just two or three lines from the top of the column, resulting in a basically empty column.) On my computer, the breaks are still where they should be. (1) What caused this shifting? (2) Most importantly, when I take the doc on a disk to Kinkos for printing, how can I guarantee that the shifting won't happen there too? Thanks, Paul in San Francisco |
#3
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Column break problems
Thank you Suzanne. Your FAQ article raised these further questions:
(1) Is there some way I can "attach" or "link" my home printer or printer driver to the document and freeze it that way, so that no matter what computer I use to open the document it opens with the settings I have at home? (2) I have only an Adobe Acrobat reader and I believe it cannot create a pdf file, right? Neither do I see a way for Word to create a pdf file, right? Would saving the document as an rtf file have the same effect of locking the formatting as pdf does? Paul in San Francisco Suzanne S. Barnhill wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. And don't use empty paragraphs; use "Keep with next" and "Keep lines together" to control text flow. |
#4
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Column break problems
The answer to both, I'm afraid, is no. But you have divined that the only
way to "freeze" the document layout is to create a PDF. In addition to the full-bore Adobe Acrobat, there are free or low-cost PDF writers available online. Be aware, however, that a PDF will not be editable. Another approach is to install the driver for your home printer on any computer used to open the file, and select that as the active printer when viewing it. Even this solution will have some limitations, since the driver for a given printer will be somewhat different on different operating systems. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul MR" wrote in message ... Thank you Suzanne. Your FAQ article raised these further questions: (1) Is there some way I can "attach" or "link" my home printer or printer driver to the document and freeze it that way, so that no matter what computer I use to open the document it opens with the settings I have at home? (2) I have only an Adobe Acrobat reader and I believe it cannot create a pdf file, right? Neither do I see a way for Word to create a pdf file, right? Would saving the document as an rtf file have the same effect of locking the formatting as pdf does? Paul in San Francisco Suzanne S. Barnhill wrote: See http://word.mvps.org/FAQs/Formatting/TextReflow.htm. And don't use empty paragraphs; use "Keep with next" and "Keep lines together" to control text flow. |
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