Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing redline with comments but not markup list
I'm using Word 2002 and and trying to get a printed redline version that
shows all the tracked changes in the text and prints the comments, but that doesn't print the markup list of all the changes. (I'm often printing heavily edited four- or five-page documents that I always have to print 20+ pages listing all the changes just to get the markup and comments.) I've tried fiddling around with turning balloons on and off and printing from different views, and so far I've been able to get a redline version without the markup list, but then I can't get seem to get the comments. I'm fine with the comments printing as balloons or separately at the end of the document as long as I can avoid the markup list. Is there a way to do this? |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing redline with comments but not markup list
First, if you're cautious, make a backup copy of the document.
On the reviewing toolbar, click the down arrow next to the Accept Changes button and click Accept All Changes. This doesn't affect the comments. Print the document. Then click the Undo button, or close the document without saving, to regain the changes. If you forget and save while the changes are gone, restore from your backup copy. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Tue, 9 May 2006 11:59:03 -0700, J.M.D. wrote: I'm using Word 2002 and and trying to get a printed redline version that shows all the tracked changes in the text and prints the comments, but that doesn't print the markup list of all the changes. (I'm often printing heavily edited four- or five-page documents that I always have to print 20+ pages listing all the changes just to get the markup and comments.) I've tried fiddling around with turning balloons on and off and printing from different views, and so far I've been able to get a redline version without the markup list, but then I can't get seem to get the comments. I'm fine with the comments printing as balloons or separately at the end of the document as long as I can avoid the markup list. Is there a way to do this? |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing redline with comments but not markup list
Hi Jay,
Thanks for the response. Am I correct that the only way to print the comments after accepting the changes is with the balloons (i.e., after accepting the changes and printing, I'll end up with one redline version of the document without the comments, followed by the clean changes-accepted copy with the balloon comments), or am I missing something? From reading around a little more, it looks like quite a few people are trying to accomplish similar things, and the problem seems to be that Word has just integrated track changes and comments far too much, which works fine if you just have a few changes and some comments but quickly becomes unmanageable with a lot of changes. J.M.D. |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Printing redline with comments but not markup list
On Wed, 10 May 2006 10:01:02 -0700, J.M.D.
wrote: Hi Jay, Thanks for the response. Am I correct that the only way to print the comments after accepting the changes is with the balloons (i.e., after accepting the changes and printing, I'll end up with one redline version of the document without the comments, followed by the clean changes-accepted copy with the balloon comments), or am I missing something? If you have balloons enabled and the "Print what" box in the Print dialog is set to "Document showing markup", the comments will print just as they appear on screen in "Final showing markup" view -- the text page will be reduced to allow a wide margin for the balloons. If balloons are disabled and the "Print what" box in the Print dialog is set to "Document showing markup", only the highlighting and tags of the comments will print. Then you need to print again with the "Print what" box set to "List of markup" to print the bodies of the comments. I don't see a way to do this in one print job, but this isn't an area I'm very familiar with. A macro could be created to run both print jobs with one click. I don't believe there's any way to print only a list of the comments without accepting the changes. From reading around a little more, it looks like quite a few people are trying to accomplish similar things, and the problem seems to be that Word has just integrated track changes and comments far too much, which works fine if you just have a few changes and some comments but quickly becomes unmanageable with a lot of changes. Yes, I think you're correct. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Printing comments w/out track changes in list | New Users | |||
Printing comments without markup | Microsoft Word Help | |||
Stop printing markup list | Microsoft Word Help | |||
Stop printing markup list at end of track changes document | Microsoft Word Help | |||
How do I export a list of markup comments to a word document? | Microsoft Word Help |