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#1
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TOC and Styles
I am having a nightmare with TOC and Styles. I am creating a long document
with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#2
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TOC and Styles
Which version of Word is this?
-- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#3
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TOC and Styles
Word 2007
"Stefan Blom" wrote: Which version of Word is this? -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#4
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TOC and Styles
To have a heading and a non-heading appear to be in the same paragraph, you
can make use of a style separator. Add the Style separator command to the Quick Access Toolbar. Note that the quickest way to set up 1, 1.1, 1.1.1, etc. numbering is to choose the "1 Heading 1 1.1 Heading 2 1.1.1 Heading 3" option under Home tab | Multilevel List. Later, if you want to modify your multilevel list, place the insertion point in the first top-level paragraph of the list (for a list of headings, this means the first Heading 1 paragraph of the document), and then click Home tab | Multilevel List | Define New Multilevel List. You will be presented with a dialog box similar to the one in Word 97-2003 (see http://www.shaunakelly.com/word/numb...umbering.html). -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Word 2007 "Stefan Blom" wrote: Which version of Word is this? -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#5
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TOC and Styles
Dear Ken, I have received excellent additional assistance on a related TOC
question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#6
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TOC and Styles
Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#7
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TOC and Styles
Click Office button | Word Options. In the Customize category, choose "All
commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#8
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TOC and Styles
I worked out the separator and am making progress on the TOC. However, now
when I make the header Header 1, Header 2, etc. and the paragraph text "body text," the paragraph numbers will not function. Paragraph 1, 1.1. 1.2, etc. are fine. Paragraph 2 is fine. Then, however, I get paragraph 3.1 (rather than 2.1) or 4, rather than 3. My attempt to change it in the multi level outline box are in vain. "Stefan Blom" wrote: Click Office button | Word Options. In the Customize category, choose "All commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#9
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TOC and Styles
If you are seeing something like this:
1 Heading 1 textstyle separatorHeading 2 text that is, the outline numbering is suppressed for a heading following a style separator, I believe you have encountered a known problem with the separators. As far as I know there is no workaround, unfortunately. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I worked out the separator and am making progress on the TOC. However, now when I make the header Header 1, Header 2, etc. and the paragraph text "body text," the paragraph numbers will not function. Paragraph 1, 1.1. 1.2, etc. are fine. Paragraph 2 is fine. Then, however, I get paragraph 3.1 (rather than 2.1) or 4, rather than 3. My attempt to change it in the multi level outline box are in vain. "Stefan Blom" wrote: Click Office button | Word Options. In the Customize category, choose "All commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#10
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TOC and Styles
What I get is:
2. DISTRIBUTION LICENSE TO RESELLER. Licensor hereby authorizes Reseller to market to end users within the Market described below the Software provided by Licensor, and to provide end users within the Market other incidental services such as training, instruction, and technical support relating to the Software. 4. 5. MARKET. The geographical area in which Resellers is authorized to distribute and license the Software (the €śMarket€ť) is: Nothing I do can change the 4 to a 3 or to a 2.1 which is what I want. Does that mean that in order to use the separator, I must manually create all of the paragraph numbers? "Stefan Blom" wrote: If you are seeing something like this: 1 Heading 1 textstyle separatorHeading 2 text that is, the outline numbering is suppressed for a heading following a style separator, I believe you have encountered a known problem with the separators. As far as I know there is no workaround, unfortunately. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I worked out the separator and am making progress on the TOC. However, now when I make the header Header 1, Header 2, etc. and the paragraph text "body text," the paragraph numbers will not function. Paragraph 1, 1.1. 1.2, etc. are fine. Paragraph 2 is fine. Then, however, I get paragraph 3.1 (rather than 2.1) or 4, rather than 3. My attempt to change it in the multi level outline box are in vain. "Stefan Blom" wrote: Click Office button | Word Options. In the Customize category, choose "All commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#11
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TOC and Styles
This appears to be the problem I originally wrote about (see the posts on my
question). Here's how I got it to work in Word 2003: FIRST, you separate the 2 sections of your paragraph with a Enter, making 2 different Paragraphs, so that the heading you want to display in your TOC is the first "paragraph." the following paragraph is formatted as "Normal" or "List Continue", something other than an numbered outline paragraph. THEN you apply Style Separator to the first Paragraph which you want to appear in the TOC. Applying Style Separator causes the FOLLOWING paragraph break to disappear, rejoining the 2 paragraphs as a single paragraph of text, but preserving the "Style" distinction between the two components: the first component retains its proper outline Level number and shows up in the TOC. The second component appears in the same paragraph of text but does not show up in the TOC. then the following Outline level paragraph assumes its correct sequential number. Good luck, let us know if that solves your problem.. "Ken" wrote: What I get is: 2. DISTRIBUTION LICENSE TO RESELLER. Licensor hereby authorizes Reseller to market to end users within the Market described below the Software provided by Licensor, and to provide end users within the Market other incidental services such as training, instruction, and technical support relating to the Software. 4. 5. MARKET. The geographical area in which Resellers is authorized to distribute and license the Software (the €śMarket€ť) is: Nothing I do can change the 4 to a 3 or to a 2.1 which is what I want. Does that mean that in order to use the separator, I must manually create all of the paragraph numbers? "Stefan Blom" wrote: If you are seeing something like this: 1 Heading 1 textstyle separatorHeading 2 text that is, the outline numbering is suppressed for a heading following a style separator, I believe you have encountered a known problem with the separators. As far as I know there is no workaround, unfortunately. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I worked out the separator and am making progress on the TOC. However, now when I make the header Header 1, Header 2, etc. and the paragraph text "body text," the paragraph numbers will not function. Paragraph 1, 1.1. 1.2, etc. are fine. Paragraph 2 is fine. Then, however, I get paragraph 3.1 (rather than 2.1) or 4, rather than 3. My attempt to change it in the multi level outline box are in vain. "Stefan Blom" wrote: Click Office button | Word Options. In the Customize category, choose "All commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#12
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TOC and Styles
That did it. Thanks. When I went to use this process on the subheadings, the leaders (.....) from the toc entries to the page number on the right disappeared. I wanted the leaders to be present for both the Heading 1 items and the Heading 2 items. How do I restore the leaders? Now I have a slightly different problem. w "Gnibtay" wrote: This appears to be the problem I originally wrote about (see the posts on my question). Here's how I got it to work in Word 2003: FIRST, you separate the 2 sections of your paragraph with a Enter, making 2 different Paragraphs, so that the heading you want to display in your TOC is the first "paragraph." the following paragraph is formatted as "Normal" or "List Continue", something other than an numbered outline paragraph. THEN you apply Style Separator to the first Paragraph which you want to appear in the TOC. Applying Style Separator causes the FOLLOWING paragraph break to disappear, rejoining the 2 paragraphs as a single paragraph of text, but preserving the "Style" distinction between the two components: the first component retains its proper outline Level number and shows up in the TOC. The second component appears in the same paragraph of text but does not show up in the TOC. then the following Outline level paragraph assumes its correct sequential number. Good luck, let us know if that solves your problem.. "Ken" wrote: What I get is: 2. DISTRIBUTION LICENSE TO RESELLER. Licensor hereby authorizes Reseller to market to end users within the Market described below the Software provided by Licensor, and to provide end users within the Market other incidental services such as training, instruction, and technical support relating to the Software. 4. 5. MARKET. The geographical area in which Resellers is authorized to distribute and license the Software (the €śMarket€ť) is: Nothing I do can change the 4 to a 3 or to a 2.1 which is what I want. Does that mean that in order to use the separator, I must manually create all of the paragraph numbers? "Stefan Blom" wrote: If you are seeing something like this: 1 Heading 1 textstyle separatorHeading 2 text that is, the outline numbering is suppressed for a heading following a style separator, I believe you have encountered a known problem with the separators. As far as I know there is no workaround, unfortunately. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I worked out the separator and am making progress on the TOC. However, now when I make the header Header 1, Header 2, etc. and the paragraph text "body text," the paragraph numbers will not function. Paragraph 1, 1.1. 1.2, etc. are fine. Paragraph 2 is fine. Then, however, I get paragraph 3.1 (rather than 2.1) or 4, rather than 3. My attempt to change it in the multi level outline box are in vain. "Stefan Blom" wrote: Click Office button | Word Options. In the Customize category, choose "All commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
#13
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TOC and Styles
Make sure they're still present in the TOC style. In Modify Style, click
Format | Tabs and make any needed adjustments. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Ken" wrote in message ... That did it. Thanks. When I went to use this process on the subheadings, the leaders (.....) from the toc entries to the page number on the right disappeared. I wanted the leaders to be present for both the Heading 1 items and the Heading 2 items. How do I restore the leaders? Now I have a slightly different problem. w "Gnibtay" wrote: This appears to be the problem I originally wrote about (see the posts on my question). Here's how I got it to work in Word 2003: FIRST, you separate the 2 sections of your paragraph with a Enter, making 2 different Paragraphs, so that the heading you want to display in your TOC is the first "paragraph." the following paragraph is formatted as "Normal" or "List Continue", something other than an numbered outline paragraph. THEN you apply Style Separator to the first Paragraph which you want to appear in the TOC. Applying Style Separator causes the FOLLOWING paragraph break to disappear, rejoining the 2 paragraphs as a single paragraph of text, but preserving the "Style" distinction between the two components: the first component retains its proper outline Level number and shows up in the TOC. The second component appears in the same paragraph of text but does not show up in the TOC. then the following Outline level paragraph assumes its correct sequential number. Good luck, let us know if that solves your problem.. "Ken" wrote: What I get is: 2. DISTRIBUTION LICENSE TO RESELLER. Licensor hereby authorizes Reseller to market to end users within the Market described below the Software provided by Licensor, and to provide end users within the Market other incidental services such as training, instruction, and technical support relating to the Software. 4. 5. MARKET. The geographical area in which Resellers is authorized to distribute and license the Software (the "Market") is: Nothing I do can change the 4 to a 3 or to a 2.1 which is what I want. Does that mean that in order to use the separator, I must manually create all of the paragraph numbers? "Stefan Blom" wrote: If you are seeing something like this: 1 Heading 1 textstyle separatorHeading 2 text that is, the outline numbering is suppressed for a heading following a style separator, I believe you have encountered a known problem with the separators. As far as I know there is no workaround, unfortunately. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... I worked out the separator and am making progress on the TOC. However, now when I make the header Header 1, Header 2, etc. and the paragraph text "body text," the paragraph numbers will not function. Paragraph 1, 1.1. 1.2, etc. are fine. Paragraph 2 is fine. Then, however, I get paragraph 3.1 (rather than 2.1) or 4, rather than 3. My attempt to change it in the multi level outline box are in vain. "Stefan Blom" wrote: Click Office button | Word Options. In the Customize category, choose "All commands" in the "Choose commands from" box, and then locate Style Separator. Click the Add button. Click OK to close the dialog box. -- Stefan Blom Microsoft Word MVP "Ken" wrote in message ... Thanks to you and all who wrote. My querstion now is where is the style separator button on Word 2007? I have searched Microsoft Help and the term does not appear. Thanks. Ken "Gnibtay" wrote: Dear Ken, I have received excellent additional assistance on a related TOC question, when I was trying to do the same thing as you. The solution is partly in using Style Separator. However, Style Separator, naturally, has a few Non-intuitive quirks of its own, but the Word MVPs have helped me figure it out. search for my name "gnibtay" on the Discussion site for General Questions & it will take you right to their comments. "Ken" wrote: I am having a nightmare with TOC and Styles. I am creating a long document with an outline of 1, 1.1, and A. I can manually enter each heading with Alt + Shift O, but then I have to manually enter paragraph numbers. When I try the automatic TOC, there are problems. For example, in the following paragraph, numbered with the automatic outline feature, I would make "Independent Contractors" Heading 1. I want the remainder of the paragraph to be Normal. However, if I highlight the remainder of the paragraph and click on Normal, nothing happens. If I have the text on another line and then insert it on the line with the heading, the entire paragraph becomes heading 1, and ntohing I do can turn it back to Normal. If I put Independent Contractors on a separate line, there is no problem, but in a long document that is a lot of wasted space. 27. INDEPENDENT CONTRACTORS. The relationship of the parties is that of independent contractors, and nothing in this Agreement should be construed to create an agency or employment relationship of any kind between the parties\ Thanks. Ken |
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TOC and Styles
I am making progress. Two steps forward and one backward. I now have Heading 1 showing up in the TOC. The method of putting the paragraph text on the next line and inserting a separator on the first line, causing the second line text to move up has worked well. However, I justify paragraphs. some, though not all, of the paragraphs refuse to align on the right side in the first line. I can find no code or anything to explain the anomaly. How do I justify the first line? thanks. Ken |
#15
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TOC and Styles
I believe this was mentioned earlier (but perhaps in another of these many
similar threads): if you want the first line to be justified, you must format the heading style as justified. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Ken" wrote in message ... I am making progress. Two steps forward and one backward. I now have Heading 1 showing up in the TOC. The method of putting the paragraph text on the next line and inserting a separator on the first line, causing the second line text to move up has worked well. However, I justify paragraphs. some, though not all, of the paragraphs refuse to align on the right side in the first line. I can find no code or anything to explain the anomaly. How do I justify the first line? thanks. Ken |
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